Pivot table Data Range made up of data on multiple sheets

iantest1

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Joined
Jul 7, 2002
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2
I have an couple of interesting problems for which I have been unable to find any tips on the net.

1 Pivot table based on multiple ranges (same Format) over a number of spreadsheets

Initially I thought that this would be possible using consolidate pivot tables, however this tends to consolidate only the value / amount fields and even when the pivots reworked will not give a standard pivot table. If you then drill down data (doubler click on total) the data is not in the same format as source.

I would welcome any ideas i.e. name ranges covering multiple sheets, re working of consolidated pivot table drill down data or even a simple macro to copy and paste data forma each of multiple source sheets onto one consolidated sheet.

I have even considered putting the individual sheets into Access to produce the pivot table.

Once again I find it hard to believe that this problem has not arisen before and a solution found. I certainly believe that this is the sort of solution to a Pivot table challenge that a number of people would find extremely useful.

2. Update links to external spreadsheets automatically without confirmation ( Click OK to update links)

The source data for this proposed Pivot table is based on a number of templates pulling data linked to data files downloaded from a mainframe report ( Peoplesoft –Excel query export ).

Is there a VBA command / Macro to upload and update all data and template spreadsheets with minimal or no further interaction on my part?

Many thanks in advance for your help with these queries
 

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Hi iantest1

As all your sheets have the same layout you should be able to use Data>Consolidate. You could then base your Pivot table off this, or it may give you all the info you need without a need for a Pivot Table.
 
Upvote 0
Many thanks for your interest

As I said in my original post, when I use consolidate, I am unable to reconstruct the data in the same format as the originals ! Could it be something to do with the format of the original data ?

My data tends to be in a format of several lables (text)and one value (amount) :- Code / Code 2 / Node1 / Node 2/ Office / Region / Amount / Description.

Consolidate will consolidate the total but will not allow me to rebuild a pivot table using the sub catagorisation i.e. by all codes within country for these regions.

Ian
 
Upvote 0
Hi Ian

I am refering to the Consolidation feature found directly under Data, not Pivot Tables "Multiple Consolidated Ranges" which I think you mean?

If any of you data has the "Text" cell Format I would strongle suggest replacing it with another format. The "Text" format can cause all sorts of problems.

I would also suggest not including any blank cells in your data, as this to can cause problems. One excelent way is to create Dynamim Named Ranges, see http://www.ozgrid.com/Excel/DynamicRanges.htm
 
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