Subtotal function

fredlef · Mar 24th, 2002, 03:16 PM

I know that I can use the data/subtotal function to subtotal columns of information. Can i have the subtotal lines placed on a separate worksheet as opposed to grouped at the bottom of each section of data? Thanks

Yogi Anand · Mar 24th, 2002, 03:52 PM

Hi fredlef:
I don't see why not. Below is a simple example where the Subtotal function has been used outside the original table. I guess what you are really doing in such a case is practically emulating the sum function -- unless I am missing something here!

name hours
Joe 40
Joe 42
Joe 46
Cathy 50
Cathy 32
Bob 48
Bob 36
Bob 54

Joe's SUBTOTAL =SUBTOTAL(9,B2:B4) 128
Cathy's SUBTOTAL =SUBTOTAL(9,B3:B4) 82
Bob's SUBTOTAL =SUBTOTAL(9,B7:B9) 138

kinkyparamour · Mar 24th, 2002, 03:56 PM

If your data is on sheet1 and you want your subtotals on sheet2 put the following on sheet2.

=subtotal(9,sheet1!a1:a3)

adjust cells as needed.

Denny

[ This Message was edited by: kinkyparamour on 2002-03-24 14:56 ]

Dave Patton · Mar 24th, 2002, 04:45 PM

You could consider Database function,
Data Filter, or sumproduct.

I added a column for Last Name in case all names not unique and I used Named Ranges for the information. You can use cell addresses if you want.

=SUMPRODUCT((rN1=E3)*(rN2=F3)*(rHrs))

With criteria First Name and Last Name in
E3 and F3 you secure result for 1st person.
Copy the formula down.

If you do not want the Last Name part just delete that part.

Notes:
- data does not have to be sort by name
- the formula will aggregate any number of
amounts that meet the criteria

[ This Message was edited by: Dave Patton on 2002-03-24 15:53 ]

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Mar 24th, 2002, 03:16 PM	#1
fredlef New Member Join Date: Mar 2002 Posts: 2	I know that I can use the data/subtotal function to subtotal columns of information. Can i have the subtotal lines placed on a separate worksheet as opposed to grouped at the bottom of each section of data? Thanks

Mar 24th, 2002, 03:52 PM	#2
Yogi Anand MrExcel MVP Join Date: Mar 2002 Location: Michigan USA Posts: 11,452	Hi fredlef: I don't see why not. Below is a simple example where the Subtotal function has been used outside the original table. I guess what you are really doing in such a case is practically emulating the sum function -- unless I am missing something here! name hours Joe 40 Joe 42 Joe 46 Cathy 50 Cathy 32 Bob 48 Bob 36 Bob 54 Joe's SUBTOTAL =SUBTOTAL(9,B2:B4) 128 Cathy's SUBTOTAL =SUBTOTAL(9,B3:B4) 82 Bob's SUBTOTAL =SUBTOTAL(9,B7:B9) 138

Mar 24th, 2002, 03:56 PM	#3
kinkyparamour Board Regular Join Date: Feb 2002 Location: Florida Posts: 82	If your data is on sheet1 and you want your subtotals on sheet2 put the following on sheet2. =subtotal(9,sheet1!a1:a3) adjust cells as needed. Denny [ This Message was edited by: kinkyparamour on 2002-03-24 14:56 ]

Mar 24th, 2002, 04:45 PM	#4
Dave Patton Board Regular Join Date: Feb 2002 Location: Calgary, Alberta Canada Posts: 2,065	You could consider Database function, Data Filter, or sumproduct. I added a column for Last Name in case all names not unique and I used Named Ranges for the information. You can use cell addresses if you want. =SUMPRODUCT((rN1=E3)(rN2=F3)(rHrs)) With criteria First Name and Last Name in E3 and F3 you secure result for 1st person. Copy the formula down. If you do not want the Last Name part just delete that part. Notes: - data does not have to be sort by name - the formula will aggregate any number of amounts that meet the criteria [ This Message was edited by: Dave Patton on 2002-03-24 15:53 ]