Help required on accounts spreadsheet

ager2001 · Mar 30th, 2004, 03:57 PM

I have an accounts spreadsheet that renews each week. What I am trying to do is to have the accounts serialised, 001, 002, 003 etc on a weekly basis. I want the serial no to increment automatically when spreadsheet is archived.

Andy

Davers · Mar 30th, 2004, 04:10 PM

Hey Andy, is the serial number the name of the Sheet? or a Column heading?...or something else...

Could you post a small example?

Dave

ager2001 · Mar 30th, 2004, 10:16 PM

Dave - the serial number is to be used to avoid fraud on the account - if each time the account is saved the serial number (a formula in a protected cell??) is incremented by 1. That way I can have a trail of all entries onto the account. Several people use the spreadsheet in different locations. Does that explain the problem better

Davers · Mar 31st, 2004, 04:39 AM

Ok...let's see if I got this right...so the number is in a cell, and you want the number to increase by 1 each time you save the workbook without any input by a user? If that's right, let me know...I'm on my Mac at home right now...and I hate Excel on the Mac...it's not the same even though they say it is....

I'll take a look at it tomorrow morning...

Have a good day,

Dave

P.S...and is that every time the workbook is saved...or everytime it's opened?

ager2001 · Mar 31st, 2004, 02:35 PM

Dave - Yes that is what I am trying to do. Increment the number everytime the spreadsheet is closed.

Andy

Davers · Mar 31st, 2004, 03:56 PM

This should do the trick...copy and paste this into the "Thisworkbook" object...

Code:

Private Sub Workbook_BeforeClose(Cancel As Boolean)
    Worksheets("Sheet1").Range("A1") = Range("A1") + 1
    ActiveWorkbook.Save
End Sub

This assumes your number is in cell A1 on Sheet1...

Hope this helps and have a good day,

Dave

ager2001 · Mar 31st, 2004, 10:25 PM

Dave - Thanks a lot for the time. I haven't tried it yet but will do as soon as I get the chance. Andy

Davers · Mar 31st, 2004, 10:39 PM

Good luck Andy, let me know how it goes....

Dave

Mar 30th, 2004, 03:57 PM	#1
ager2001 Join Date: Mar 2004 Location: Sheffield, Yorkshire Posts: 4	Help required on accounts spreadsheet I have an accounts spreadsheet that renews each week. What I am trying to do is to have the accounts serialised, 001, 002, 003 etc on a weekly basis. I want the serial no to increment automatically when spreadsheet is archived. Andy

Mar 30th, 2004, 04:10 PM	#2
Davers Join Date: Sep 2002 Location: Michigan Posts: 1,132	Re: Help required on accounts spreadsheet Hey Andy, is the serial number the name of the Sheet? or a Column heading?...or something else... Could you post a small example? Dave __________________ Using Windows XP with Office XP

Mar 30th, 2004, 10:16 PM	#3
ager2001 Join Date: Mar 2004 Location: Sheffield, Yorkshire Posts: 4	Re: Help required on accounts spreadsheet Dave - the serial number is to be used to avoid fraud on the account - if each time the account is saved the serial number (a formula in a protected cell??) is incremented by 1. That way I can have a trail of all entries onto the account. Several people use the spreadsheet in different locations. Does that explain the problem better

Mar 31st, 2004, 04:39 AM	#4
Davers Join Date: Sep 2002 Location: Michigan Posts: 1,132	Re: Help required on accounts spreadsheet Ok...let's see if I got this right...so the number is in a cell, and you want the number to increase by 1 each time you save the workbook without any input by a user? If that's right, let me know...I'm on my Mac at home right now...and I hate Excel on the Mac...it's not the same even though they say it is.... I'll take a look at it tomorrow morning... Have a good day, Dave P.S...and is that every time the workbook is saved...or everytime it's opened? __________________ Using Windows XP with Office XP

Mar 31st, 2004, 02:35 PM	#5
ager2001 Join Date: Mar 2004 Location: Sheffield, Yorkshire Posts: 4	Re: Help required on accounts spreadsheet Dave - Yes that is what I am trying to do. Increment the number everytime the spreadsheet is closed. Andy

Mar 31st, 2004, 03:56 PM	#6
Davers Join Date: Sep 2002 Location: Michigan Posts: 1,132	Re: Help required on accounts spreadsheet This should do the trick...copy and paste this into the "Thisworkbook" object... Code: Private Sub Workbook_BeforeClose(Cancel As Boolean) Worksheets("Sheet1").Range("A1") = Range("A1") + 1 ActiveWorkbook.Save End Sub This assumes your number is in cell A1 on Sheet1... Hope this helps and have a good day, Dave __________________ Using Windows XP with Office XP

Mar 31st, 2004, 10:25 PM	#7
ager2001 Join Date: Mar 2004 Location: Sheffield, Yorkshire Posts: 4	Re: Help required on accounts spreadsheet Dave - Thanks a lot for the time. I haven't tried it yet but will do as soon as I get the chance. Andy

Mar 31st, 2004, 10:39 PM	#8
Davers Join Date: Sep 2002 Location: Michigan Posts: 1,132	Re: Help required on accounts spreadsheet Good luck Andy, let me know how it goes.... Dave

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