# 2 mileage rates

#### desert_dweller5

##### New Member
I'm trying to figure out how to figure out my mileage expenses automatically. It's kicking my butt.

 Rate 1 0.54 Limit 1 225 rate 2 0.23

lets start out simply.

every week I have to calculate my mileage expenses. following these rates and limits.
i get 54 cents per mile up to 225 miles in 1 week. after that I get 23 cents per mile. the rates start over the next week. I go back to 54 c / mile on sunday.
the problem comes in when I get to 226 miles for the week

 Day of the week Daily Weekly 54 c/mi 23 c/mile Sunday 224 224 =a2*0.54 (+\$120.96) 0 Monday 2 226 \$0.54 \$0.23 Tuesday 1 227 0 \$0.23 Wednesday 1 228 0 \$0.23 Thursday 1 229 0 \$0.23 Friday 1 230 0 \$0.23 Saturday 1 231 0 \$0.23 Current total 231 121.50 \$1.15 Grand total Miles this month: 231 \$122.65

this is what the result should look like. values selected for easy math.

also I may have to calculate a limit for 1000 mi / month. if I go over 1000 miles in a month I stop getting paid for that mileage.
I'm not sure where to calculate this on the spread sheet.
I'm not sure what formulas I need to make this happen. I've been at this for weeks and I still cant get it.
thanks for your time.
Desert_dweller5

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#### Dave Patton

##### Well-known Member
T202011a.xlsm
ABCDEF
1Total limit1000
21- 2250.54
3226 -10000.23
4
5Week1Week2Week3Week4Week5
6Mileage300200100700200
7Payment\$138.75\$108.00\$54.00\$161.75\$0.00
8
9a
Cell Formulas
RangeFormula
B7:F7B7=IF(AND(B6>0,SUM(\$A\$6:A6)<\$B\$1),MIN(225,B6)*\$B\$2+(B6>225)*MIN(B6-225,\$B\$1-SUM(\$A\$6:A6)-225)*\$B\$3,0)

#### Ezguy4u

##### Board Regular
Because you can never have too many solutions, here is a VBA.

VBA Code:
``````Sub Mileage1()

For i = 2 To 8

If Cells(i, 3) <= 225 Then

Cells(i, 4) = Cells(i, 2) * 0.54

ElseIf Cells(i, 3) >= 226 Then

Cells(i, 4) = (Cells(i, 3) - 225) * 0.54
Cells(i, 5) = (Cells(i, 2) - (Cells(i, 3) - 225)) * 0.23
Exit For

End If

Next i
For i = 2 To 7

If Cells(i, 5) <> "" Then

Cells(i + 1, 5) = Cells(i + 1, 2) * 0.23

End If

Next i
End Sub``````

Book1
ABCDE
1Day of the weekDailyWeekly54 c/mi23 c/mile
2Sunday224224\$120.96
3Monday2226\$0.54\$0.23
4Tuesday1227\$0.23
5Wednesday1228\$0.23
6Thursday1229\$0.23
7Friday1230\$0.23
8Saturday1231\$0.23
9Current total\$121.50\$1.38
10Grand totalMiles this month:\$122.88
Miliage
Cell Formulas
RangeFormula
C2C2=B2
C3:C8C3=C2+B3
D9D9=IF(D2<>"",SUM(D2:D8),"")
E9E9=IF(E8<>"",SUM(E2:E8),"")
E10E10=IF(E8<>"",D9+E9,"")

Here is another example.

Book1
ABCDE
1Day of the weekDailyWeekly54 c/mi23 c/mile
2Sunday200200\$108.00
3Monday20220\$10.80
4Tuesday3223\$1.62
5Wednesday5228\$1.62\$0.46
6Thursday1229\$0.23
7Friday1230\$0.23
8Saturday1231\$0.23
9Current total\$122.04\$1.15
10Grand totalMiles this month:\$123.19
Miliage
Cell Formulas
RangeFormula
C2C2=B2
C3:C8C3=C2+B3
D9D9=IF(D2<>"",SUM(D2:D8),"")
E9E9=IF(E8<>"",SUM(E2:E8),"")
E10E10=IF(E8<>"",D9+E9,"")

#### Ezguy4u​

What is the payment if in week 1 there was 800 miles and in week 2 700 miles?

#### Dave Patton

##### Well-known Member

If you are not concerned after the 1000 mile threshold
Consider one of the following.
It is a little more complex to consider the 1000 mile threshold; see next post.

T202011a.xlsm
ABCDEF
5Week1Week2Week3Week4Week5
6Mileage200300400400200
12
13108.00138.75161.75161.75108.00
14108.00138.75161.75161.75108.00
15108.00138.75161.75161.75108.00
16108.00138.75161.75161.75108.00
9a
Cell Formulas
RangeFormula
B13:F13B13=B6*\$B\$3+MIN(\$A\$2,B6)*(\$B\$2-\$B\$3)
B14:F14B14=MIN(B6,\$A\$2)*\$B\$2+(B6>\$A\$2)*(B6-\$A\$2)*\$B\$3
B15:F15B15=IF(B6<\$A\$2,B6*\$B\$2,(B6-\$A\$2)*\$B\$3+\$A\$2*\$B\$2)
B16:F16B16=B6*0.23+MIN(225,B6)*0.31

#### Dave Patton

##### Well-known Member
T202011a.xlsm
ABCDEF
1Upper Limit
22250.540.54
310000.23-0.31
4
5Week1Week2Week3Week4Week5
6Mileage200300400400200
7Payment\$108.00\$138.75\$161.75\$54.00\$0.00
8\$108.00\$138.75\$161.75\$54.00\$0.00
9\$108.00\$138.75\$161.75\$54.00\$0.00
10
9a
Cell Formulas
RangeFormula
C2:C3C2=B2-B1
B7:F7B7=IF(AND(B6>0,SUM(\$A\$6:A6)<\$A\$3),MIN(\$A\$2,B6,\$A\$3-SUM(\$A\$6:A6))*\$B\$2+(B6>225)*((\$A\$3-SUM(\$A\$6:A6)-225)>0)*(B6-225)*\$B\$3,0)
B8:F8B8=SUMPRODUCT(--(MIN(B6,\$A\$3-SUM(\$A\$6:A6))>{0;225}),MIN(B6,\$A\$3-SUM(\$A\$6:A6))-{0;225},{0.54;-0.31})
B9:F9B9=SUMPRODUCT(--(MIN(B6,\$A\$3-V(SUM(\$A\$6:A6)))>{0;225}),MIN(B6,\$A\$3-V())-{0;225},\$C\$2:\$C\$3)

N.B. Range B9:F9 uses a UDF V(), if your Excel has the new function LET use it instead of V(). To use V() you will need to put the UDF in your file.

#### Dave Patton

##### Well-known Member

This example may be easier to follow.

T202011a.xlsm
ABCDEF
5Week1Week2Week3Week4Week5
6Mileage200300400400200
7Accum20050090013001500
8Net Eligible2003004001000
9Payment108.00138.75161.7554.000.00
9aa
Cell Formulas
RangeFormula
B7:F7B7=SUM(\$B\$6:B6)
B8:F8B8=MAX(0,MIN(B6,1000-N(A7)))
B9:F9B9=SUMPRODUCT(--(B8>{0;225;1000}),B8-{0;225;1000},{0.54;-0.31;-0.23})

#### desert_dweller5

##### New Member
I actually don’t have a maximum mileage. It’s actually 23 cents a mile for all miles after 225. There’s no monthly maximum

#### Ezguy4u​

What is the payment if in week 1 there was 800 miles and in week 2 700 miles?
Any miles after 225 is 23 cents per mile. There’s no max.

#### Ezguy4u

##### Board Regular
So desert dweller, if you have any questions about any of these solutions, let us know.

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