calculate sum and count for each identical values

[paupau]

Hi everyone,

I'm new to the forum and using Excel only occasionally. Now I have to calculate something more complex and I really need your help.

I have a sheet with about 170 rows and 130 columns (from which 20 "categories"). I need for each category to find the identical values and calculate for each one the sum and count of the "data" from each column.

I was starting to sort A-Z each category and calculate for each identical value the sum and count of the respective rows. But there are a lot of hours of work ... So any better solution will be greatly appreciated.



example<table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>cat 1</th><th>cat 2</th><th> </th><th>data 1</th><th>data 2</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style=";">a</td><td style=";">x</td><td style="text-align: right;;"></td><td style="text-align: right;;">2.50</td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style=";">b</td><td style=";">y</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;">5.00</td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style=";">a</td><td style=";">z</td><td style="text-align: right;;"></td><td style="text-align: right;;">1.00</td><td style="text-align: right;;">7.00</td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style=";">c</td><td style=";">y</td><td style="text-align: right;;"></td><td style="text-align: right;;">3.00</td><td style="text-align: right;;">10.00</td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style=";">b</td><td style=";">z</td><td style="text-align: right;;"></td><td style="text-align: right;;">4.25</td><td style="text-align: right;;"></td></tr></tbody></table><br /><br />
expected result<table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>cat 1</th><th>cat 2</th><th> </th><th>data 1</th><th>data 2</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style=";">a sum</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;">3.50</td><td style="text-align: right;;">7.00</td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style=";">a count</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;">2.00</td><td style="text-align: right;;">1.00</td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style=";">b sum</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;">4.25</td><td style="text-align: right;;">5.00</td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style=";">b count</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;">1.00</td><td style="text-align: right;;">1.00</td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style=";">c sum</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;">3.00</td><td style="text-align: right;;">10.00</td></tr><tr ><td style="color: #161120;text-align: center;">6</td><td style=";">c count</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;">1.00</td><td style="text-align: right;;">1.00</td></tr><tr ><td style="color: #161120;text-align: center;">7</td><td style="text-align: right;;"></td><td style=";">x sum</td><td style="text-align: right;;"></td><td style="text-align: right;;">2.50</td><td style="text-align: right;;">0.00</td></tr><tr ><td style="color: #161120;text-align: center;">8</td><td style="text-align: right;;"></td><td style=";">x count</td><td style="text-align: right;;"></td><td style="text-align: right;;">1.00</td><td style="text-align: right;;">0.00</td></tr><tr ><td style="color: #161120;text-align: center;">9</td><td style="text-align: right;;"></td><td style=";">y sum</td><td style="text-align: right;;"></td><td style="text-align: right;;">3.00</td><td style="text-align: right;;">15.00</td></tr><tr ><td style="color: #161120;text-align: center;">10</td><td style="text-align: right;;"></td><td style=";">y count</td><td style="text-align: right;;"></td><td style="text-align: right;;">1.00</td><td style="text-align: right;;">2.00</td></tr><tr ><td style="color: #161120;text-align: center;">11</td><td style="text-align: right;;"></td><td style=";">z sum</td><td style="text-align: right;;"></td><td style="text-align: right;;">5.25</td><td style="text-align: right;;">7.00</td></tr><tr ><td style="color: #161120;text-align: center;">12</td><td style="text-align: right;;"></td><td style=";">z count</td><td style="text-align: right;;"></td><td style="text-align: right;;">2.00</td><td style="text-align: right;;">1.00</td></tr></tbody></table><br /><br />

 

[Robert Mika]

With a little bit twicked leyout:

Formulas:
H3:=SUMIF($A$2:$A$6,G3,$D$2:$D$6)
I3:=SUMPRODUCT(--($A$2:$A$6=G3),--($D$2:$D$6<>""))
J3:=SUMIF($A$2:$A$6,G3,$E$2:$E$6)
K3:=SUMPRODUCT(--($B$2:$B$6=G3),--($E$2:$E$6<>""))
copy all down.
Adjust ranges as required.

 

[paupau]

Thanks Robert for your reply,

Trying your formulas I understand that I need to extract each different category item and change the formula for each data column. But I have about 20 categories with 10 different items and about 110 data columns. This means that I have to write 44000 formulas after extracting the total of about 200 category items.

This is why I was asking for a more automated way of extracting the different category items (I also can manually do this) and the most important to apply both functions automatically for the 110 data columns.

 

[Robert Mika]

If there is 20 categories and 150 data column how they are related to each other?
I assmued that each category has it's own data column(which will be result I have psoted), but looking back -would product "a" relates only to "data 1" column or more columns in this case how do we know that?

 

[paupau]

The categories columns are related to data columns by rows. Each category is related to each data column.
I need to have for each category item the sum and count of each data column.

To have it more clear I put the example in one table. Like "cat1" I have about 20; like "data1" about 110; like "a, b, c" about 10 in each category and 160 rows.
<table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>A</th><th>B</th><th>C</th><th>D</th><th>E</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style=";">cat 1</td><td style=";">cat 2</td><td style="text-align: right;;"></td><td style=";">data 1</td><td style=";">data 2</td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style=";">a</td><td style=";">x</td><td style="text-align: right;;"></td><td style="text-align: right;;">2.50</td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style=";">b</td><td style=";">y</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;">5.00</td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style=";">a</td><td style=";">z</td><td style="text-align: right;;"></td><td style="text-align: right;;">1.00</td><td style="text-align: right;;">7.00</td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style=";">c</td><td style=";">y</td><td style="text-align: right;;"></td><td style="text-align: right;;">3.00</td><td style="text-align: right;;">10.00</td></tr><tr ><td style="color: #161120;text-align: center;">6</td><td style=";">b</td><td style=";">z</td><td style="text-align: right;;"></td><td style="text-align: right;;">4.25</td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">7</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">8</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">9</td><td style="color: #FF0000;;">a sum</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">3.50</td><td style="text-align: right;color: #FF0000;;">7.00</td></tr><tr ><td style="color: #161120;text-align: center;">10</td><td style="color: #FF0000;;">a count</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">2.00</td><td style="text-align: right;color: #FF0000;;">1.00</td></tr><tr ><td style="color: #161120;text-align: center;">11</td><td style="color: #FF0000;;">b sum</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">4.25</td><td style="text-align: right;color: #FF0000;;">5.00</td></tr><tr ><td style="color: #161120;text-align: center;">12</td><td style="color: #FF0000;;">b count</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">1.00</td><td style="text-align: right;color: #FF0000;;">1.00</td></tr><tr ><td style="color: #161120;text-align: center;">13</td><td style="color: #FF0000;;">c sum</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">3.00</td><td style="text-align: right;color: #FF0000;;">10.00</td></tr><tr ><td style="color: #161120;text-align: center;">14</td><td style="color: #FF0000;;">c count</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">1.00</td><td style="text-align: right;color: #FF0000;;">1.00</td></tr><tr ><td style="color: #161120;text-align: center;">15</td><td style="text-align: right;color: #FF0000;;"></td><td style="color: #FF0000;;">x sum</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">2.50</td><td style="text-align: right;color: #FF0000;;">0.00</td></tr><tr ><td style="color: #161120;text-align: center;">16</td><td style="text-align: right;color: #FF0000;;"></td><td style="color: #FF0000;;">x count</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">1.00</td><td style="text-align: right;color: #FF0000;;">0.00</td></tr><tr ><td style="color: #161120;text-align: center;">17</td><td style="text-align: right;color: #FF0000;;"></td><td style="color: #FF0000;;">y sum</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">3.00</td><td style="text-align: right;color: #FF0000;;">15.00</td></tr><tr ><td style="color: #161120;text-align: center;">18</td><td style="text-align: right;color: #FF0000;;"></td><td style="color: #FF0000;;">y count</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">1.00</td><td style="text-align: right;color: #FF0000;;">2.00</td></tr><tr ><td style="color: #161120;text-align: center;">19</td><td style="text-align: right;color: #FF0000;;"></td><td style="color: #FF0000;;">z sum</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">5.25</td><td style="text-align: right;color: #FF0000;;">7.00</td></tr><tr ><td style="color: #161120;text-align: center;">20</td><td style="text-align: right;color: #FF0000;;"></td><td style="color: #FF0000;;">z count</td><td style="text-align: right;color: #FF0000;;"></td><td style="text-align: right;color: #FF0000;;">2.00</td><td style="text-align: right;color: #FF0000;;">1.00</td></tr></tbody></table><br /><br />

The red part is what I need to calculate.

 

[paupau]

Problem solved with this formulas:

=SUMIF($A$2:$A$6,$A9,D$2:D$6)
=SUMPRODUCT(--($A$2:$A$6=$A10),--(D$2:D$6<>""))

Many thanks to Robert Mika!