Calculate time in excel

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JoeyGaspard

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Joined
Jul 22, 2019
Messages
147
I get a text report from our time keeping system that i dump into excel through a data connection and I need to calculate the total hours for a day, the problem is, some employees clock in and out for lunch, so there could be up to 4 punches per day per employee. I am trying to automate it so that it will subtract the clockin time from the lunch clock out time, and the lunch clock in from the end of the day clockout to give me total hours worked for the day. Example, if I have these 4 times:
7.82
12.60
13.02
16.66
I need to subtract 7.82 from 12.60 and 13.02 from 16.62, and then add the two numbers together for the total for the day. I have no problem doing this if everyone clocked 4 punches a day, but some clock 2 times, and others 4, just depends on whether they leave for lunch. I get the data with a date and time stamp, is there a way to do this either with vba or a formula? I need excel to recognize whether there are 2 or 4 punches so it will know what to subtract from what? Any help is greatly appreciated! Here is an example of what the data looks like:


199992021-04-05 07:49:19.000CLARKLEAH07:49:19.000
199992021-04-05 12:36:11.000CLARKLEAH12:36:11.000
199992021-04-05 13:01:25.000CLARKLEAH13:01:25.000
199992021-04-05 16:39:43.000CLARKLEAH16:39:43.000
199992021-04-06 07:46:02.000CLARKLEAH07:46:02.000
199992021-04-06 12:30:33.000CLARKLEAH12:30:33.000
199992021-04-06 13:06:53.000CLARKLEAH13:06:53.000
199992021-04-06 16:46:06.000CLARKLEAH16:46:06.000
199992021-04-07 07:55:45.000CLARKLEAH07:55:45.000
199992021-04-07 11:38:46.000CLARKLEAH11:38:46.000
199992021-04-07 12:10:14.000CLARKLEAH12:10:14.000
199992021-04-07 16:30:03.000CLARKLEAH16:30:03.000
199992021-04-08 07:50:41.000CLARKLEAH07:50:41.000
199992021-04-08 16:34:03.000CLARKLEAH16:34:03.000
199992021-04-09 07:18:18.000CLARKLEAH07:18:18.000

I convert it 100 minute time also.
 
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rpaulson said:
what happened to the time in Column "E" you had it there in your first example?

if its not there, than add the second line below.

Cells(r, "F") = Split(Cells(r, "B"), " ")(0) 'this will write the date into column F
Cells(r, "E") = Split(Cells(r, "B"), " ")(1) 'this will write the Time to column E
Click to expand...
I removed the time from Column E, and added the second line of vba, it is placing the time in column E, but still getting 0's in Column G
 
Upvote 0

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add this line in anyway, it will add the time to column E and everything should work fine

Cells(r, "E") = Split(Cells(r, "B"), " ")(1) 'this will write the Time to column E
 
Upvote 0
rpaulson said:
add this line in anyway, it will add the time to column E and everything should work fine

Cells(r, "E") = Split(Cells(r, "B"), " ")(1) 'this will write the Time to column E
Click to expand...
I removed the time from Column E, and added the second line of vba, it is placing the time in column E, but still getting 0's in Column G:
1618253816463.png
 
Upvote 0
this line should be

Cells(r, "E") = "." & Split(Cells(r, "B"), " ")(1) 'this will write the Time to column E
 
Upvote 0
actually you can just use the 3 line below

VBA Code: 
Sub do_it()

For r = 1 To Cells(Rows.Count, "A").End(xlUp).Row Step 2
Cells(r, "H") = (Cells(r + 1, "E") - Cells(r, "E")) * 24 'this will write the hours into column H
Next r

End Sub
 
Upvote 0
rpaulson said:
actually you can just use the 3 line below

VBA Code: 
Sub do_it()

For r = 1 To Cells(Rows.Count, "A").End(xlUp).Row Step 2
Cells(r, "H") = (Cells(r + 1, "E") - Cells(r, "E")) * 24 'this will write the hours into column H
Next r

End Sub
Click to expand...
ITs still giving zero's for the totals
 
Upvote 0
Hi JoeyGaspard,

Here's my solution using Functions. Data is your exprted time sheets with headings in row 1:
JoeyGaspard.xlsx
BCDE
1Clock Date/TimeSurnameFirst NameRepeated Time
22021-04-05 07:49:19.000CLARKLEAH07:49:19.000
32021-04-05 12:36:11.000CLARKLEAH12:36:11.000
42021-04-05 13:01:25.000CLARKLEAH13:01:25.000
52021-04-05 16:39:43.000CLARKLEAH16:39:43.000
62021-04-06 07:46:02.000CLARKLEAH07:46:02.000
72021-04-06 12:30:33.000CLARKLEAH12:30:33.000
82021-04-06 13:06:53.000CLARKLEAH13:06:53.000
92021-04-06 16:46:06.000CLARKLEAH16:46:06.000
102021-04-07 07:55:45.000CLARKLEAH07:55:45.000
112021-04-07 11:38:46.000CLARKLEAH11:38:46.000
122021-04-07 12:10:14.000CLARKLEAH12:10:14.000
132021-04-07 16:30:03.000CLARKLEAH16:30:03.000
142021-04-08 07:50:41.000CLARKLEAH07:50:41.000
152021-04-08 16:34:03.000CLARKLEAH16:34:03.000
Data


Here's the Results tab with the totals per day
JoeyGaspard.xlsx
ABCDE
1EmpClock DateClock TimeElapsedPer Day
21999905-Apr-217:49:19  
31999905-Apr-2112:36:114.781111111 
41999905-Apr-2113:01:25  
51999905-Apr-2116:39:433.6383333338.42
61999906-Apr-217:46:02  
71999906-Apr-2112:30:334.741944444 
81999906-Apr-2113:06:53  
91999906-Apr-2116:46:063.6536111118.40
101999907-Apr-217:55:45  
111999907-Apr-2111:38:463.716944445 
121999907-Apr-2112:10:14  
131999907-Apr-2116:30:034.3302777788.05
141999908-Apr-217:50:41  
151999908-Apr-2116:34:038.7227777788.72
Results
Cell Formulas
RangeFormula
A2:A15A2=Data!A2
B2:B15B2=DATEVALUE(Data!B2)
C2:C15C2=TIMEVALUE(Data!B2)
D2:D15D2=CHOOSE(COUNTIFS($A$1:$A2,A2,$B$1:$B2,B2),"",24*(C2-INDEX($C$2:$C$16,AGGREGATE(15,6,ROW($C$2:$C$16)-ROW($C$1)/(($A$2:$A$16=A2)*($B$2:$B$16=B2)),1))),"",24*(C2-INDEX($C$2:$C$16,AGGREGATE(15,6,ROW($C$2:$C$16)-ROW($C$1)/(($A$2:$A$16=A2)*($B$2:$B$16=B2)),3))))
E2:E15E2=IF(COUNTIFS($A$1:$A2,A2,$B$1:$B2,B2)=COUNTIFS($A$1:$A$16,A2,$B$1:$B$16,B2),SUMIFS($D$2:$D$16,$A$2:$A$16,A2,$B$2:$B$16,B2),"")
 
Upvote 0
Solution
Toadstool said:
Hi JoeyGaspard,

Here's my solution using Functions. Data is your exprted time sheets with headings in row 1:
JoeyGaspard.xlsx
BCDE
1Clock Date/TimeSurnameFirst NameRepeated Time
22021-04-05 07:49:19.000CLARKLEAH07:49:19.000
32021-04-05 12:36:11.000CLARKLEAH12:36:11.000
42021-04-05 13:01:25.000CLARKLEAH13:01:25.000
52021-04-05 16:39:43.000CLARKLEAH16:39:43.000
62021-04-06 07:46:02.000CLARKLEAH07:46:02.000
72021-04-06 12:30:33.000CLARKLEAH12:30:33.000
82021-04-06 13:06:53.000CLARKLEAH13:06:53.000
92021-04-06 16:46:06.000CLARKLEAH16:46:06.000
102021-04-07 07:55:45.000CLARKLEAH07:55:45.000
112021-04-07 11:38:46.000CLARKLEAH11:38:46.000
122021-04-07 12:10:14.000CLARKLEAH12:10:14.000
132021-04-07 16:30:03.000CLARKLEAH16:30:03.000
142021-04-08 07:50:41.000CLARKLEAH07:50:41.000
152021-04-08 16:34:03.000CLARKLEAH16:34:03.000
Data


Here's the Results tab with the totals per day
JoeyGaspard.xlsx
ABCDE
1EmpClock DateClock TimeElapsedPer Day
21999905-Apr-217:49:19  
31999905-Apr-2112:36:114.781111111 
41999905-Apr-2113:01:25  
51999905-Apr-2116:39:433.6383333338.42
61999906-Apr-217:46:02  
71999906-Apr-2112:30:334.741944444 
81999906-Apr-2113:06:53  
91999906-Apr-2116:46:063.6536111118.40
101999907-Apr-217:55:45  
111999907-Apr-2111:38:463.716944445 
121999907-Apr-2112:10:14  
131999907-Apr-2116:30:034.3302777788.05
141999908-Apr-217:50:41  
151999908-Apr-2116:34:038.7227777788.72
Results
Cell Formulas
RangeFormula
A2:A15A2=Data!A2
B2:B15B2=DATEVALUE(Data!B2)
C2:C15C2=TIMEVALUE(Data!B2)
D2:D15D2=CHOOSE(COUNTIFS($A$1:$A2,A2,$B$1:$B2,B2),"",24*(C2-INDEX($C$2:$C$16,AGGREGATE(15,6,ROW($C$2:$C$16)-ROW($C$1)/(($A$2:$A$16=A2)*($B$2:$B$16=B2)),1))),"",24*(C2-INDEX($C$2:$C$16,AGGREGATE(15,6,ROW($C$2:$C$16)-ROW($C$1)/(($A$2:$A$16=A2)*($B$2:$B$16=B2)),3))))
E2:E15E2=IF(COUNTIFS($A$1:$A2,A2,$B$1:$B2,B2)=COUNTIFS($A$1:$A$16,A2,$B$1:$B$16,B2),SUMIFS($D$2:$D$16,$A$2:$A$16,A2,$B$2:$B$16,B2),"")
Click to expand...
Thank you so much! THIS WORKS GREAT!!!
 
Upvote 0
Toadstool said:
Hi JoeyGaspard,

Here's my solution using Functions. Data is your exprted time sheets with headings in row 1:
JoeyGaspard.xlsx
BCDE
1Clock Date/TimeSurnameFirst NameRepeated Time
22021-04-05 07:49:19.000CLARKLEAH07:49:19.000
32021-04-05 12:36:11.000CLARKLEAH12:36:11.000
42021-04-05 13:01:25.000CLARKLEAH13:01:25.000
52021-04-05 16:39:43.000CLARKLEAH16:39:43.000
62021-04-06 07:46:02.000CLARKLEAH07:46:02.000
72021-04-06 12:30:33.000CLARKLEAH12:30:33.000
82021-04-06 13:06:53.000CLARKLEAH13:06:53.000
92021-04-06 16:46:06.000CLARKLEAH16:46:06.000
102021-04-07 07:55:45.000CLARKLEAH07:55:45.000
112021-04-07 11:38:46.000CLARKLEAH11:38:46.000
122021-04-07 12:10:14.000CLARKLEAH12:10:14.000
132021-04-07 16:30:03.000CLARKLEAH16:30:03.000
142021-04-08 07:50:41.000CLARKLEAH07:50:41.000
152021-04-08 16:34:03.000CLARKLEAH16:34:03.000
Data


Here's the Results tab with the totals per day
JoeyGaspard.xlsx
ABCDE
1EmpClock DateClock TimeElapsedPer Day
21999905-Apr-217:49:19  
31999905-Apr-2112:36:114.781111111 
41999905-Apr-2113:01:25  
51999905-Apr-2116:39:433.6383333338.42
61999906-Apr-217:46:02  
71999906-Apr-2112:30:334.741944444 
81999906-Apr-2113:06:53  
91999906-Apr-2116:46:063.6536111118.40
101999907-Apr-217:55:45  
111999907-Apr-2111:38:463.716944445 
121999907-Apr-2112:10:14  
131999907-Apr-2116:30:034.3302777788.05
141999908-Apr-217:50:41  
151999908-Apr-2116:34:038.7227777788.72
Results
Cell Formulas
RangeFormula
A2:A15A2=Data!A2
B2:B15B2=DATEVALUE(Data!B2)
C2:C15C2=TIMEVALUE(Data!B2)
D2:D15D2=CHOOSE(COUNTIFS($A$1:$A2,A2,$B$1:$B2,B2),"",24*(C2-INDEX($C$2:$C$16,AGGREGATE(15,6,ROW($C$2:$C$16)-ROW($C$1)/(($A$2:$A$16=A2)*($B$2:$B$16=B2)),1))),"",24*(C2-INDEX($C$2:$C$16,AGGREGATE(15,6,ROW($C$2:$C$16)-ROW($C$1)/(($A$2:$A$16=A2)*($B$2:$B$16=B2)),3))))
E2:E15E2=IF(COUNTIFS($A$1:$A2,A2,$B$1:$B2,B2)=COUNTIFS($A$1:$A$16,A2,$B$1:$B$16,B2),SUMIFS($D$2:$D$16,$A$2:$A$16,A2,$B$2:$B$16,B2),"")
Click to expand...
Sorry to bother you, but could you help me out a little with this? I am having some trouble with it?
 
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