Can I import data from 500 files to one sheet using a macro?

elin tveito

New Member
Joined
Sep 28, 2006
Messages
2
I have 500 files containing the exact same format of input which I wish to import to one file using a macro. Is this possible? And if so, how can I do this? The files have different filenames.

Thank you for your input!

Elin
 

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nehpets12

Active Member
Joined
Feb 22, 2002
Messages
453
First you need to list the directory where the files are located
open a workbook and change worksheet name to Headings


This code will add a new sheet and list all the files in a certain directory



Code:
Sub IndexFiles()
    
Sheets.Add
ActiveSheet.Name = "Files"

With Application.FileSearch
    
' If you leave the lookin line out it will display this
' list for the current active directory.
    .LookIn = "U:\scarab\Production Information\FOLDERS\STOCKTAKE\2006 Stock Take\Freetask\Stock Take\"
    .FileType = msoFileTypeAllFiles
    .SearchSubFolders = True
    .Execute
End With

    
cnt = Application.FileSearch.FoundFiles.Count

For i = 1 To cnt
    rng = "A" & i
    Range(rng).Value = Application.FileSearch.FoundFiles.Item(i)
Next
Sheets("Headings").Select
End Sub

This next macro will open each file and copy the data from 1 sheet and create a new sheet in the current workbook and paste the info You will have to rename the code for your workbook name and the sheet name that you want to copy



Code:
Sub ScanData()
'
' Macro1 Macro
' Macro recorded 21/05/2003 by Stephen Hoadley
'

'
    Sheets("Files").Select
    Range("a1").Select
    
    r = Range("A65536").End(xlUp).Offset(0, 0).Row
    For counter = 1 To r
 
    
    y = ActiveCell
    Workbooks.Open Filename:=y, UpdateLinks:=0
    Sheets("FREETASK").Select
    Range("A2").Select
    x = ActiveWorkbook.Name
    Range("A1").Select
    Windows("Index Merge Stock Take.xls").Activate
    Sheets.Add
    ActiveSheet.Name = x
    Windows(x).Activate
    Cells.Select
    Selection.Copy
    Windows("Index Merge Stock Take.xls").Activate
        Selection.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:= _
        False, Transpose:=False
    Selection.PasteSpecial Paste:=xlFormats, Operation:=xlNone, SkipBlanks:= _
        False, Transpose:=False
    
    
    'ActiveSheet.Paste
    Range("A1").Select
    Columns("A:A").Select
    Selection.Font.Bold = False
    With Selection
        .HorizontalAlignment = xlLeft
    End With
    Range("A1").Select
    
    Windows(x).Activate
    Range("A1").Select
    Application.CutCopyMode = False
    ActiveWorkbook.Close
    Range("B65536").End(xlUp).Offset(1, -1).Select
    ActiveCell.Offset(-1, 8).Range("A1").Select
    a = ActiveCell.Address
    'Sheets("Headings").Select
    'Range("G4:I4").Select
    'Selection.Copy
    'Sheets(x).Select
    'Range("G1").Select
    'ActiveSheet.Paste
    'If a = "$I$1" Then a = "$I$2"
    'Selection.AutoFill Destination:=Range("G1", a), Type:=xlFillDefault
    'Application.CutCopyMode = False
    Range("a1").Select
    Sheets("Files").Select
    ActiveCell.Offset(1, 0).Range("A1").Select
    Next counter
    Sheets.Add
    ActiveSheet.Name = "Merge"
    Sheets("Headings").Select
    Range("F8").Select
End Sub

this Next Macro will merge all the work sheets into 1 sheet


Code:
Sub Merge()
Dim ws As Worksheet
'Application.ScreenUpdating = False
'loop thrue all sheet
'For Each Sheet In Sheets
Sheets("Merge").Select


ActiveSheet.UsedRange.Offset(0).Clear
For Each ws In ActiveWorkbook.Worksheets
'skip active sheet
If ws.Name <> ActiveSheet.Name Then
If ws.Name = "Files" Then Exit For

'If Sheet.Name <> ActiveSheet.Name Then
'Sheet.Range("A1:C10").Copy
ws.UsedRange.Offset.Copy
'find last empty cell in column A
Range("B65536").End(xlUp).Offset(1, -1).Select
'paste the copied data

    Selection.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:= _
        False, Transpose:=False
    Selection.PasteSpecial Paste:=xlFormats, Operation:=xlNone, SkipBlanks:= _
        False, Transpose:=False





'ActiveSheet.Paste
End If
Next
'Application.ScreenUpdating = True

'100
Range("a1").Select
Application.CutCopyMode = False
    Cells.Select
    'Cells.EntireColumn.AutoFit
    Range("A1").Select
Sheets("Headings").Select
End Sub

I hope this is what you want (hope it works ok for you)
 

Krishnakumar

Well-known Member
Joined
Feb 28, 2003
Messages
2,615
Hi,

May be..

Code:
Option Explicit
Sub test()
Dim FilePath    As String
Dim DestWb      As Workbook
Dim i           As Integer
Dim SourceWb    As Workbook
Dim SourceSht   As Worksheet
Dim CopyRng     As Range
Dim DestRng     As Range

Application.ScreenUpdating = False
Application.EnableEvents = False

FilePath = "C:\Test\" 'change to suit
Set DestWb = ThisWorkbook
Set DestRng = DestWb.Worksheets(1).Range("A2")

    With Application.FileSearch
        .NewSearch
        .LookIn = FilePath
        .FileType = msoFileTypeExcelWorkbooks
        If .Execute > 0 Then
            For i = 1 To .FoundFiles.Count
                Set SourceWb = Workbooks.Open(Filename:=.FoundFiles(i), updatelinks:=0)
                Set SourceSht = SourceWb.Worksheets(1) 'adjust the sheet
                Set CopyRng = SourceSht.Range("A2:E100") 'adjust the range
                
                CopyRng.Copy Destination:=DestRng
                SourceWb.Close False
                Set DestRng = DestWb.Worksheets(1).Range("A65536").End(xlUp).Offset(1)
            Next i
        End If
    End With
Application.ScreenUpdating = True
Application.EnableEvents = True
End Sub

HTH
 

nehpets12

Active Member
Joined
Feb 22, 2002
Messages
453
Thanks Krishnakumar much better than mine I will amend and use yours from now on :)
 

Krishnakumar

Well-known Member
Joined
Feb 28, 2003
Messages
2,615
Replace

Code:
CopyRng.Copy Destination:=DestRng

with

Code:
CopyRng.Copy
DestRng.PasteSpecial xlPasteValues

HTH
 

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