# Completely changing the structure of a sheet

#### rooirokbokkie

##### New Member
I'm currently working with a pretty messy data set and I need to consolidate the information on one sheet so I can analyse it. There are actually multiple issues but I thought I'd start with the first one. The data set is pretty big (70 000 ish rows and 20 columns) so I can't randomly cut and paste stuff.

Luckily the sheet contains a unique student number for each student. The problem is this. In sheet 1 each row represents a subject for each student. So the number of times a student appears is a function of the number of subjects he/she has and other data (like faculty) is in a new column.

Sheet 1:
 Student Number Subject Mark Faculty 345689 Calculus 83 345689 Physics 89 345689 Informatics 86 345689 Statistics 69 345689 Science 178907 Psychology 76 178907 Social Work 89 178907 Humanities 563333 Calculus 77 563333 Linear Algebra 66 563333 Physics 91 563333 Engineering

<tbody>
</tbody>

I need a data set where each student is represented on one row only and the columns are subjects. Ideally it should look something like sheet 2. The other problem is that there are over 300 subjects and at most a particular student will have maybe 20 of them. So there's going to be an awful lot of empty cells if I try to straight up convert the subjects found in the rows of sheet 1 to columns. I thought about splitting the data up with each faculty on a different sheet, but how can I migrate their subjects marks like that?

Sheet 2:
 Student Number Faculty Calculus Physics Informatics Statistics Psychology Social Work Linear Algebra 345689 Science 83 89 86 69 - - - 178907 Humanities - - - - 76 89 - 563333 Engineering 77 91 - - - - 66

<tbody>
</tbody>

I'd really appreciate some help. I'd be willing to take a shot at vba if it gets the job done

Last edited:

### Excel Facts

Excel Joke
Why can't spreadsheets drive cars? They crash too often!

#### StevenVB

##### New Member
Try the codes below:

Sub Restructure()

Dim i, j, k, StudentRow, NoSubject As Integer
Dim lastRow, lastCol As Integer
Dim ws1, ws2 As String
Dim SubjectFound As Boolean

ws1 = "Sheet1"
ws2 = "Sheet2"
lastRow = Sheets(ws1).Cells(Rows.Count, 1).End(xlUp).Row
StudentRow = 1
NoSubject = 3

For i = 2 To lastRow

'For each new student number
If (Sheets(ws1).Cells(i, 1).Value <> Sheets(ws1).Cells(i - 1, 1).Value) And Sheets(ws1).Cells(i, 1).Value <> "" Then
StudentRow = StudentRow + 1
Sheets(ws2).Cells(StudentRow, 1).Value = Sheets(ws1).Cells(i, 1).Value
End If

'For each subject
Sheets(ws2).Cells(1, 3).Value = Sheets(ws1).Cells(2, 2).Value

If Sheets(ws1).Cells(i, 2).Value <> "" Then
SubjectFound = False

For j = 3 To NoSubject
If Sheets(ws1).Cells(i, 2).Value = Sheets(ws2).Cells(1, j).Value Then
SubjectFound = True
Sheets(ws2).Cells(StudentRow, j).Value = Sheets(ws1).Cells(i, 3).Value
End If
Next j

If SubjectFound = False Then
NoSubject = NoSubject + 1
Sheets(ws2).Cells(1, NoSubject).Value = Sheets(ws1).Cells(i, 2).Value
Sheets(ws2).Cells(StudentRow, NoSubject).Value = Sheets(ws1).Cells(i, 3).Value
End If

End If

'For each faculty
If Sheets(ws1).Cells(i, 4).Value <> "" Then
Sheets(ws2).Cells(StudentRow, 2).Value = Sheets(ws1).Cells(i, 4).Value
End If

Next i

End Sub

#### rooirokbokkie

##### New Member
Thanks you for taking a shot at it. I ran the code but I get a

Subscript out of range error.

This line seems to be the culprit

lastRow = Sheets(ws1).Cells(Rows.Count, 1).End(xlUp).Row

#### StevenVB

##### New Member
Probably due to your worksheet name differ from mine. Can u change your worksheet name to Sheet1 (without space )and make up a blank worksheet named Sheet2?

#### hiker95

##### Well-known Member

rooirokbokkie,

Welcome to the MrExcel forum.

1. What version of Excel and Windows are you using?

2. Are you using a PC or a Mac?

I assume that your raw data is sorted/grouped by/in column A.

Sample raw data in worksheet Sheet1:

<b>Excel 2007</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>A</th><th>B</th><th>C</th><th>D</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Student Number</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Subject</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Mark</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Faculty</td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">345689</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Calculus</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">83</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">345689</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Physics</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">89</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">345689</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Informatics</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">86</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">345689</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Statistics</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">69</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">6</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">345689</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Science</td></tr><tr ><td style="color: #161120;text-align: center;">7</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">178907</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Psychology</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">76</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">8</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">178907</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Social Work</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">89</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">9</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">178907</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Humanities</td></tr><tr ><td style="color: #161120;text-align: center;">10</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">563333</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Calculus</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">77</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">11</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">563333</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Linear Algebra</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">66</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">12</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">563333</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Physics</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">91</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">13</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">563333</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Engineering</td></tr><tr ><td style="color: #161120;text-align: center;">14</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td></tr></tbody></table><p style="width:3.6em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #A6AAB6;border-top:none;text-align: center;background-color: #E0E0F0;color: #161120">Sheet1</p><br /><br />

After the macro in worksheet Sheet2:

<b>Excel 2007</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /><col /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>A</th><th>B</th><th>C</th><th>D</th><th>E</th><th>F</th><th>G</th><th>H</th><th>I</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Student Number</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Faculty</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">Calculus</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">Physics</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">Informatics</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">Statistics</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">Psychology</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">Social Work</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">Linear Algebra</td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">345689</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Science</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">83</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">89</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">86</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">69</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">178907</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Humanities</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">76</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">89</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">563333</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Engineering</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">77</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">91</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">-</td><td style="text-align: center;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">66</td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td></tr></tbody></table><p style="width:3.6em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #A6AAB6;border-top:none;text-align: center;background-color: #E0E0F0;color: #161120">Sheet2</p><br /><br />

Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Code:
``````Sub ReorgData()
' hiker95, 08/22/2014, ME800719
Dim w1 As Worksheet, w2 As Worksheet
Dim r As Long, lr1 As Long, lr2 As Long, rr As Long, lc2 As Long, n As Long
Dim sn As Range, su As Range
Application.ScreenUpdating = False
Set w1 = Sheets("Sheet1")
If Not Evaluate("ISREF(Sheet2!A1)") Then Worksheets.Add(After:=w1).Name = "Sheet2"
Set w2 = Sheets("Sheet2")
w2.UsedRange.Clear
With w1
lr1 = .Cells(Rows.Count, 1).End(xlUp).Row
lr2 = w2.Cells(Rows.Count, 2).End(xlUp).Row
w2.Range("B1:B" & lr2).SpecialCells(xlCellTypeBlanks).Delete Shift:=xlUp
lr2 = w2.Cells(Rows.Count, 2).End(xlUp).Row
w2.Range("C1").Resize(, lr2 - 1).Value = Application.Transpose(w2.Range("B2:B" & lr2).Value)
w2.Range("B1:B" & lr2).ClearContents
w2.Range("B1").Value = "Faculty"
w2.UsedRange.Columns.AutoFit
lr2 = w2.Cells(Rows.Count, 1).End(xlUp).Row
lc2 = w2.Cells(1, Columns.Count).End(xlToLeft).Column
With w2.Range(w2.Cells(2, 3), w2.Cells(lr2, lc2))
.Value = "-"
.HorizontalAlignment = xlCenter
End With
For r = 2 To lr1
n = Application.CountIf(.Columns(1), .Cells(r, 1).Value)
Set sn = w2.Columns(1).Find(.Cells(r, 1).Value, LookAt:=xlWhole)
For rr = r To r + n - 1 Step 1
If .Cells(rr, 2) = "" Then
w2.Cells(sn.Row, 2) = .Cells(rr, 4).Value
ElseIf .Cells(rr, 2) <> "" Then
Set su = w2.Rows(1).Find(.Cells(rr, 2).Value, LookAt:=xlWhole)
If Not su Is Nothing Then
w2.Cells(sn.Row, su.Column).Value = .Cells(rr, 3).Value
End If
End If
Next rr
Set sn = Nothing
Set su = Nothing
r = r + n - 1
Next r
End With
With w2
.UsedRange.Columns.AutoFit
.Activate
End With
Application.ScreenUpdating = True
End Sub``````

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm

Then run the ReorgData macro.

Last edited:

#### hiker95

##### Well-known Member
rooirokbokkie,

Have you even tried my macro?

#### rooirokbokkie

##### New Member
Hi hiker95,

Sorry for taking so long to respond. The macro makes my Excel crash for some reason. I tried running it on my home pc on a different version of Excel but the exact same thing happened. I decided to try to bypass the faculty issues manually by splitting the faculties by using VLOOKUP so the data looks like this.

http://www.mrexcel.com/forum/excel-questions/801628-conditional-transposing.html

#### mfexcel

##### Well-known Member
You may try

1) Fill in the blank in the table
Fill in the blanks – quickly | wmfexcel
Note: do not just follow the steps. As your data layout is a bit different, you would need = DOWN ARROW instead in step 5.

2) Then apply Pivot Table to get your desired layout

Last edited:

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