Conditional format based on other column

rhaney

Board Regular
Joined
Sep 27, 2009
Messages
64
Good morning,

I have a sheet where in column O, I used conditional formatting to highlight the top 3 values and bottom 3 values. I need to have the same highlighting for the corresponding cells in column A that show up in column O.

How can I make this happen?

Thank you!

Robert
 

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I have these values in column a and the values that were calculated using the rank formula in column o. Using Excel 2007, I used the top 3 and bottom 3 conditional format to color the cells in column o. I need the corresponding cells in column a to match the color of column o.

<TABLE style="WIDTH: 121pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=161><COLGROUP><COL style="WIDTH: 69pt; mso-width-source: userset; mso-width-alt: 3364" width=92><COL style="WIDTH: 52pt; mso-width-source: userset; mso-width-alt: 2523" width=69><TBODY><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 69pt; HEIGHT: 15pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" height=20 width=92>Column A</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 52pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" width=69>Column O</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>759</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: red; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>10</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>767</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>4</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>770</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>6</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>772</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: lime; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>2</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>773</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: red; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>9</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>774</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: lime; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>1</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>778</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>6</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>779</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: red; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>11</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>780</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: lime; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>3</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>782</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>8</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>790</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>5</TD></TR></TBODY></TABLE>
 
Upvote 0
I'm sure there's a cleaner solution, but you might try (this assumes that columns O and P start at 1 and the last row is 100):

Rich (BB code):
<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p></o:p>
=$O1=OR(Large(O1:O100, 1), Large(O1:O100, 2), Large(O1:O100, 3), Small(O1:O100, 1), Small(O1:O100, 2), Small(O1:O100, 3))

<o:p></o:p>
<o:p></o:p>
Use formula to determine which cells to format.<o:p></o:p>
 
Upvote 0
I have these values in column a and the values that were calculated using the rank formula in column o. Using Excel 2007, I used the top 3 and bottom 3 conditional format to color the cells in column o. I need the corresponding cells in column a to match the color of column o.

<TABLE style="WIDTH: 121pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=161><COLGROUP><COL style="WIDTH: 69pt; mso-width-source: userset; mso-width-alt: 3364" width=92><COL style="WIDTH: 52pt; mso-width-source: userset; mso-width-alt: 2523" width=69><TBODY><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 69pt; HEIGHT: 15pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" height=20 width=92>Column A</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 52pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" width=69>Column O</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>759</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: red; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>10</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>767</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>4</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>770</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>6</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>772</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: lime; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>2</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>773</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: red; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>9</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>774</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: lime; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>1</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>778</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>6</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>779</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: red; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>11</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>780</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; FONT-FAMILY: Calibri; BACKGROUND: lime; COLOR: black; FONT-SIZE: 11pt; BORDER-TOP: windowtext 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: windowtext 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl66 align=right>3</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>782</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>8</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 height=20 align=right>790</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66 align=right>5</TD></TR></TBODY></TABLE>

My solution should still work. Just replace P with A and make sure the condition applies to columns A and P.
 
Upvote 0
I'm sure there's a cleaner solution, but you might try (this assumes that columns O and P start at 1 and the last row is 100):

Rich (BB code):
<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p></o:p>
=$O1=OR(Large(O1:O100, 1), Large(O1:O100, 2), Large(O1:O100, 3), Small(O1:O100, 1), Small(O1:O100, 2), Small(O1:O100, 3))

<o:p></o:p>
<o:p></o:p>
Use formula to determine which cells to format.<o:p></o:p>
be sure to anchor those ranges

$O$1:$O$100

so then you can either use the format painter to apply the conditional formats, or highlight the cells and apply the conditional format
 
Upvote 0
Thank you for your help. I am going to have to play with this because I do not understand it yet.
 
Upvote 0
=$O1=OR(Large($O$1:$O$100, 1), Large($O$1:$O$100, 2), Large($O$1:$O$100, 3), Small($O$1:$O$100, 1), Small($O$1:$O$100, 2), Small($O$1:$O$100, 3))<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:eek:ffice:eek:ffice" /><o:p></o:p>

Basically, this tells excel that for every row within O1:O100, if the value of O's cell is greater than or equal to the 3rd largest value, or less then or equal to the third smallest value, O and its corresponding cells will be affected by whatever formatting you apply.

To make this work, you have to make sure you fill out the "Applies to:" section properly on your rules manager. If it's rows A and O only, write:

=$A$1:$A$100,$O$1:$O$100
 
Last edited:
Upvote 0
I ended up using conditional format rules of:
=OR($O4=1,$O4=2,$O4=3) and
=OR($O4=11,$O4=10,$O4=9) in column O then copying the format to column A.

Thank you! You put me on the right track!
 
Upvote 0

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