Conditional formating with a formula

drangle

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Joined
Jan 11, 2017
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13
I have a spreadsheet of 1400 students and I'm trying to find which ones are eligible for our program. I have adjusted gross income in one column and dependents in another column. I have a countifs that accurately tells me how how many are eligible. But I can't figure out how to highlight the eligible ones. Help, please:

[FONT=&quot]A sample countifs is COUNTIFS(I2:I645,"1",F2:F645,"<24691")[/FONT]<!--[if gte mso 9]><xml> <o:OfficeDocumentSettings> <o:AllowPNG/> </o:OfficeDocumentSettings> </xml><![endif]--><!--[if gte mso 9]><xml> <w:WordDocument> <w:View>Normal</w:View> <w:Zoom>0</w:Zoom> <w:TrackMoves/> <w:TrackFormatting/> <w:PunctuationKerning/> <w:ValidateAgainstSchemas/> <w:SaveIfXMLInvalid>false</w:SaveIfXMLInvalid> <w:IgnoreMixedContent>false</w:IgnoreMixedContent> <w:AlwaysShowPlaceholderText>false</w:AlwaysShowPlaceholderText> <w:DoNotPromoteQF/> <w:LidThemeOther>EN-US</w:LidThemeOther> <w:LidThemeAsian>X-NONE</w:LidThemeAsian> <w:LidThemeComplexScript>X-NONE</w:LidThemeComplexScript> <w:Compatibility> <w:BreakWrappedTables/> <w:SnapToGridInCell/> <w:WrapTextWithPunct/> <w:UseAsianBreakRules/> <w:DontGrowAutofit/> <w:SplitPgBreakAndParaMark/> <w:EnableOpenTypeKerning/> <w:DontFlipMirrorIndents/> <w:OverrideTableStyleHps/> </w:Compatibility> <m:mathPr> <m:mathFont m:val="Cambria Math"/> <m:brkBin m:val="before"/> <m:brkBinSub m:val="--"/> <m:smallFrac m:val="off"/> <m:dispDef/> <m:lMargin m:val="0"/> <m:rMargin m:val="0"/> <m:defJc m:val="centerGroup"/> <m:wrapIndent m:val="1440"/> <m:intLim m:val="subSup"/> <m:naryLim m:val="undOvr"/> </m:mathPr></w:WordDocument> </xml><![endif]--><!--[if gte mso 9]><xml> <w:LatentStyles DefLockedState="false" DefUnhideWhenUsed="false" DefSemiHidden="false" DefQFormat="false" DefPriority="99" LatentStyleCount="371"> <w:LsdException Locked="false" Priority="0" QFormat="true" Name="Normal"/> <w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 1"/> <w:LsdException Locked="false" Priority="9" SemiHidden="true" UnhideWhenUsed="true" QFormat="true" Name="heading 2"/> <w:LsdException Locked="false" Priority="9" SemiHidden="true" UnhideWhenUsed="true" QFormat="true" Name="heading 3"/> <w:LsdException Locked="false" Priority="9" SemiHidden="true" UnhideWhenUsed="true" QFormat="true" Name="heading 4"/> <w:LsdException 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<tbody>
</tbody>
 

drangle

New Member
Joined
Jan 11, 2017
Messages
13
Here is part of the data showing the two columns in question. I am trying to highlight the students whose parents income meet our income/dependents critera.

PARENT AGIDEPENDENCYSTU EXEMPT PAR EXEMPT
I4
9984D2
65448X16
I4
41841D2
X
I4
I4
23710D2
42858X05
I
I2
I1
I5
I
34817D04
I
34450D4
D
68128D00
28734D4
18755D14
25000D02

<tbody>
</tbody>



<tbody>
</tbody>
 

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ClaireS

Board Regular
Joined
Jul 29, 2013
Messages
138
So Columns F and I are "Parent Agi" and "Par Exempt"? Again, there is no entry where the "Par Exempt" = 3, so no rows will be formatted. If the "Par Exempt" should be LESS THAN OR EQUAL TO 3, then your formula is:
Code:
[LEFT][COLOR=#222222][FONT=Verdana]=AND($F2<31171,$I2<=3)[/FONT][/COLOR][/LEFT]
Tweak the numbers and operators to suit:
= Equal to
< Less than
<= Less than or Equal to
> Greater than
>= Greater than or equal to
<> Not equal to.

Good luck!
 

drangle

New Member
Joined
Jan 11, 2017
Messages
13
Yes, but as in the previous post, I do have cells highlighted that were out of the range. This one, lower in the spreadsheet, was highlighted.

91962D5

<colgroup><col><col><col><col></colgroup><tbody>
</tbody>
 

ClaireS

Board Regular
Joined
Jul 29, 2013
Messages
138
I think the CF is confused by all the blank cells. Try this (adjusting for values as necessary):
Code:
[FONT=Verdana]AND(ISNUMBER($F2),$F2<=31171,ISNUMBER($I2),$I2<3)[/FONT]

If this still doesn't give the results you expect, please explain your criteria very carefully, remembering that other people on the forum don't know your processes.
 
Last edited:

drangle

New Member
Joined
Jan 11, 2017
Messages
13

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I think the CF is confused by all the blank cells. Try this (adjusting for values as necessary):
Code:
[FONT=Verdana]AND(ISNUMBER($F2),$F2<=31171,ISNUMBER($I2),$I2<3)[/FONT]

Okay, I finally got it to work by changing the highlight color. I was using yellow and changed to a darker gray. It worked fine. It is strange to me but I presume there is an explanation somewhere.

Thanks for replying.

D
 

Fluff

MrExcel MVP, Moderator
Joined
Jun 12, 2014
Messages
56,856
Office Version
  1. 365
Platform
  1. Windows
What range did select, before setting up the CF rule?
 

drangle

New Member
Joined
Jan 11, 2017
Messages
13

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I think the CF is confused by all the blank cells. Try this (adjusting for values as necessary):
Code:
[FONT=Verdana]AND(ISNUMBER($F2),$F2<=31171,ISNUMBER($I2),$I2<3)[/FONT]

If this still doesn't give the results you expect, please explain your criteria very carefully, remembering that other people on the forum don't know your processes.

I got yellow to highlight with your formula. Thanks!!
 

Fluff

MrExcel MVP, Moderator
Joined
Jun 12, 2014
Messages
56,856
Office Version
  1. 365
Platform
  1. Windows
That range is fine, not sure if you are aware but the formula needs to reference the first row in the applies to range. So if you had selected F1:F1446 then with the formulas supplied it would always highlight the cell above the correct cell.
 

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