Conditional formatting based on row data

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Joined
May 16, 2018
Messages
170
Office Version
  1. 365
  2. 2016
Platform
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  2. MacOS
Hey all,

I am not sure if this is even possible, but I figured I'd ask/give it a shot.

In a spreadsheet I have a marker (denoted in cells with a * symbol).
Is there a way (without using VBA) to use conditional formatting to adjust the colors of the cells around the marker?

The following example tracks where certain people are at in a list of steps. The * symbol shows where they are. (ie: Bobby is on Step 7).
Is there a way to use Conditional Formatting to change the color of the cells to the left of the * (stopping with column B) to gray, and to change the cells containing the marker as well as cells to the right to blue?

ABCDEFGHI
1NameStep 1Step 2Step 3Step 4Step 5Step 6Step 7Step 8
2Jimmy
[GRAY]​
[GRAY]
* [BLUE]​
[BLUE][BLUE][BLUE][BLUE][BLUE]
3Steven
* [BLUE]​
[BLUE][BLUE][BLUE][BLUE][BLUE][BLUE][BLUE]
4Nadia[GRAY][GRAY][GRAY][GRAY]
* [BLUE]​
[BLUE][BLUE][BLUE]
5Bobby[GRAY][GRAY][GRAY][GRAY][GRAY][GRAY]* [BLUE][BLUE]

6
William[GRAY][GRAY][GRAY]
* [BLUE]​
[BLUE][BLUE][BLUE][BLUE]
7Lindsey[GRAY]
* [BLUE]​
[BLUE][BLUE][BLUE][BLUE][BLUE][BLUE]
8Marcus[GRAY][GRAY][GRAY][GRAY][GRAY][GRAY][GRAY]
* [BLUE]​


Hope that makes sense. I wanted to try to illustrate it in the above table, but I did not see any color options.

Again, I am not sure if this is even possible without VBA, but if it is, this would be great!
Thanks
 
So what exactly are the criteria, as there doesn't seem to be anything consistent.
 
Upvote 0

Excel Facts

What is the last column in Excel?
Excel columns run from A to Z, AA to AZ, AAA to XFD. The last column is XFD.
So what exactly are the criteria, as there doesn't seem to be anything consistent.
Yeah the data inconsistency is why I brought this back to you guys.
The criteria is a non-blank cell. Sometimes there is a *, other times there is text or a note, and other times there is a date. So I guess it'd just be searching for the first non-blank cell in the range from the right (or the first cell from the right that has some sort of content in it).
Hope that makes sense.
 
Upvote 0
As long as the empty cells are empty and not blank (there is a difference).
Book1
ABCDEFGHI
1NameStep 1Step 2Step 3Step 4Step 5Step 6Step 7Step 8
2Jimmy12/20/19*
3StevenHasn't started
4Nadia2/15/2020
5Bobby03/10/2020*
6Williamout of supplies
7Lindsey*
8Marcus01/04/20204/21/2020*
Sheet9
Cells with Conditional Formatting
CellConditionCell FormatStop If True
B2:I8Expression=COUNTA($B2:B2)=COUNTA($B2:$I2)textNO
 
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You guys are the best!
Thank you Jasonb75! It works perfectly!
Again, thank you for your patience and my apologies for dragging this out.
I will try to be more careful to include everything at the beginning next time.
 
Upvote 0
Another option

+Fluff New.xlsm
ABCDEFGHI
1NameStep 1Step 2Step 3Step 4Step 5Step 6Step 7Step 8
2Jimmy12/20/19*
3StevenHasn't started
4Nadia2/15/2020
5Bobby03/10/2020*
6Williamout of supplies
7Lindsey*
8Marcus########4/21/2020*
Costs
Cells with Conditional Formatting
CellConditionCell FormatStop If True
B2:I8Expression=COLUMN(B2)>=LOOKUP(2,1/($B2:$I2<>""),COLUMN($B:$I))textNO
 
Upvote 0
Glad we could help & thanks for the feedback.
 
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