Conditional formatting: Format entire row based on single cell value and using defined names

[Koekert]

Hi all,

I'm kinda new in VB/VBA and I was wondering if the following is possible:

Currently I'm using a workbook, containing multiple sheets, to create a status overview. One of the sheet is used to list all open defects and contains information like unique ID, description, affected version, etc.

I would like to create a script that checks if the affected version matches with one of the two names defined (inserts->name->define). If not, the entire row should be formatted as bold, red.

I've tried the following but this only changes the single cell and the defined names are not used yet. Can anyone help?

Option Explicit
Dim mySheet, myCells
Dim curRow, curCol, curVal

Sub ConditionalFormat()

Set mySheet = ActiveWorkbook.Sheets("Issues")
Set myCells = mySheet.Cells

curRow = 2 'skip first row since this contains the header
curCol = 4 'check the affected version column

curVal = mySheet.Cells(curRow, curCol)

Do Until IsEmpty(curVal)

If curVal <> "Release" And curVal <> "HOME" Then 'Defined names should be used here
'ActiveCell.EntireRow.Select
'ActiveCell.EntireRow.Font.ColorIndex = 3

'Range(curRow: curRow).Font.ColorIndex = 3

myCells(curRow, curCol).Font.ColorIndex = 3
myCells(curRow, curCol).Font.Bold = True
End If

curRow = curRow + 1
curVal = mySheet.Cells(curRow, curCol)
Loop

End Sub​

 

[Andrew Poulsom]

Welcome to the Board.

I don't think you need a macro for that. Which column contains "affected version" and in what way do you want to match it with defined names? What are those names and what do they refer to?

 

[Koekert]

Welcome to the Board.

I don't think you need a macro for that. Which column contains "affected version" and in what way do you want to match it with defined names? What are those names and what do they refer to?

The column containing 'affected version' is column D. The workbook contains a sheet called 'Data'. This sheet contains data like team members, current release, available components, etc. I've made a define for the current release so that I only have to refer to 'Release' instead of the actual release ID.

 

[Andrew Poulsom]

Select the columns you want to format and choose Format|Conditional Formatting from the menu. For Condition 1 select Formula Is, enter:

=AND($D1<>Release,$D1<>HOME)

choose a Format and click OK twice.

The formula assumes that row 1 is the active row (change to suit) and that the names refer to a single cell.

 

[Koekert]

Thank you for the reply; works great! However; i'm eager to learn and I still would like to know how this can be done using VBA. Am I on the right way?

 

[Andrew Poulsom]

In VBA the test would be:

If curVal <> Range("Release").Value And curVal <> Range("HOME").Value

 

[Koekert]

'ActiveCell.EntireRow.Select
'ActiveCell.EntireRow.Font.ColorIndex = 3

'Range(curRow: curRow).Font.ColorIndex = 3

myCells(curRow, curCol).Font.ColorIndex = 3
myCells(curRow, curCol).Font.Bold = True
​

Again thanks for the response! The If-statement was not my bigest problem, but detecting the current row and then change it's entire format is. e.g. Range(variable:variable).Font.ColorIndex does not seem to work so I think the range should be used otherwise. Any suggestions?

 

[Andrew Poulsom]

Is it?

myCells.Cells(curRow, curCol).Font.ColorIndex = 3

 

[Koekert]

I'll check tomorrow but my guess is that this will only 'highlight' the cell containing the value (either HOME or release) while the whole row (at least within the range A to F) is requested...

 

[Andrew Poulsom]

To colour columns A:F:

myCells.Cells(curRow, 1).Resize(, 6).Font.ColorIndex = 3