Conditional formatting - multiple criteria


New Member
Feb 25, 2014
Hi there,

I was looking for some help. If anyone is willing to point my in the right direction, I'd be incredibly grateful. I'm currently trying to use conditional formatting to colour cells in column F, one of two different colours using the "Use a formula to determine which cells to format" option.

However I’m having trouble with the syntax of the argument because I’m not very good at IF, AND & OR statements.
The real life situation is that if an employee is receiving a nominal increase to their salary (noted in column D) & is based in london (noted in column C), a 5% increase can be applied (calculated in column F) before the cell becomes “red”, i.e. dictates to the end user that this is not within the acceptable boundaries.
However if the employee is NOT based in london, only a 3% increase can be applied before the cell becomes “red”.
If the % increase is “acceptable”, i.e. within the boundaries as per their location, then the cell in column F should be coloured green.

A simplified version is below;

If contents of cell D2 = “Promotion”, do nothing


(If contents of cell D2 = “Nominal Increase”,


If contents of cell C2 = "London" AND number in cell F2 is ABOVE 5.01- colour cell F2 – red.
If contents of cell C2 = "London" AND number in cell F2 is BELOW 5.01- colour cell F2 - green


If contents of cell C2 <> "London" AND number in cell F2 is BELOW 3.01- colour cell F2 - green

If contents of cell C2 <> "London" AND number in cell F2 is ABOVE 3.01- colour cell F2 - red

Table below in case that helps! Thank you!

NameCurrent Total CashLocationIncrease TypeIncreaseIncrease %New Total Cash FYI
Joe Bloggs£40,000London Promotion£3,0007.50£43,000
Fake Name £38,000Southampton Nominal Increase£2,0005.26£40,000
Tim Splash £21,000London Nominal Increase£2501.19£21,250
Robert Porridge£28,500London Nominal Increase£7002.46£29,200
James Kellogs£23,600Southampton Promotion£00.00£23,600
Lilly Allen £56,000Glasgow Nominal Increase£4000.71£56,400
Sophie Harper£78,000Edinburgh Promotion£7,0008.97£85,000
<colgroup><col width="110" style="width: 83pt;"> <col width="122" style="width: 92pt; mso-width-source: userset; mso-width-alt: 4461;"> <col width="110" style="width: 83pt;" span="3"> <col width="110" style="width: 83pt; mso-width-source: userset; mso-width-alt: 4022;"> <col width="126" style="width: 95pt; mso-width-source: userset; mso-width-alt: 4608;"> <tbody> </tbody>



Well-known Member
Oct 10, 2011
Office Version
See if this works for you.
You will need to set up up 2 rules in conditional formatting. One for red & one for green.

Go to
-Conditional Formatting
-New Rule
-Use formula
Excel Workbook
1NameCurrent Total CashLocationIncrease TypeIncreaseIncrease %New Total Cash FYI
2Joe Bloggs40,000LondonPromotion3,0007.543,000
3Fake Name38,000SouthamptonNominal Increase2,0005.2640,000
4Tim Splash21,000LondonNominal Increase2501.1921,250
5Robert Porridge28,500LondonNominal Increase7002.4629,200
6James Kellogs23,600SouthamptonPromotion0023,600
7Lilly Allen56,000GlasgowNominal Increase4000.7156,400
8Sophie Harper78,000EdinburghPromotion7,0008.9785,000

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