Countif formula to not count same cell twice

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raul8

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  3. 2016
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Hello everyone,

I have this formula (Thank you Eric W) that is counting the same cell twice because the "if" condition is present on that same cell twice but the intend is to look at that cell and if any of the conditions exist, to count it once only. Need some help in solving that. Thank you all!: (on the sample below, I am getting a return of 4 but I expect and it should be a return of 3)

=SUMPRODUCT(COUNTIFS(Data!C:C,{"*Hold*";"*P5*";"*P6*"},Data!AB:AB,"*BP*",Data!V:V,{"*test5*","*test3*"}))
Copy of 10_05_2021 Portfolio Validation.xlsx
ABCDEFGHIJKLMNOPQRSTUVWXYZAAAB
1abcdefghijklmnopqrstuvwxyzaaab
277864areaHoldtexttext2 - Hightext 8/18/2020 8:00 PM8/18/2020 8:00 PM4/29/2021 8:00 PM150000228000YellowGreentext7/30/2020 8:00 PM8/4/2020 8:00 PM8/3/2020 8:00 PMtext 9/9/2021 8:43 AM9/9/21 - text 5000001EpicNew\Management\BP
371321areaP5- texttexttext3 - Mediumtext 8/30/2021 8:00 PM7/18/2021 8:00 PM7/18/2021 8:00 PM11/12/2021 8:00 PM12/17/2021 8:00 PM5800058000GreenGreentexttext 8/30/2021 5:20 PM9/9/21 - text 540000EpicActive\Management\BP
4106537areaP5- texttexttext2 - Hightext 11/30/2021 7:00 PM8/29/2021 8:00 PM8/22/2021 8:00 PM11/30/2021 7:00 PM12/1/2021 7:00 PM5500049000GreenGreentext4/30/2021 8:00 PM7/4/2021 8:00 PM6/29/2021 8:00 PMtext Test 1 9/13/2021 7:35 AM9/9/21 - text 30000EpicActive\Management\BP
599730areaP5- texttexttext1 - Criticaltext 3/13/2022 8:00 PM3/31/2021 8:00 PM3/31/2021 8:00 PM3/30/2022 8:00 PM3/30/2022 8:00 PM800000800000GreenGreentext3/28/2021 8:00 PM3/28/2021 8:00 PMtext 6/18/2021 3:50 PM9/9/21 - text 8000000EpicActive\Management\BP
678140areaP5- texttexttext1 - Criticaltext 2/28/2022 4:00 AM12/10/2020 7:00 PM12/10/2020 7:00 PM10/14/2021 8:00 PM2/27/2022 7:00 PM159000250000GreenGreentext5/4/2020 8:00 PM11/2/2020 7:00 PM6/18/2020 8:00 PMtext Test2;test4;test5 8/3/2021 2:14 PM9/9/21 - text 510000EpicActive\Management\BP
7100849areaP5- texttexttext3 - Mediumtext 12/30/2021 7:00 PM8/31/2021 8:00 PM8/31/2021 8:00 PM11/29/2021 7:00 PM11/29/2021 7:00 PM6600066000GreenGreentexttext 8/20/2021 10:22 AM9/9/21 - text 35000EpicActive\Management\BP
8100802areaP5- texttexttext2 - Hightext 3/21/2022 7:00 PM9/20/2021 8:00 PM9/20/2021 8:00 PM4/4/2022 7:00 PM4/4/2022 7:00 PM218000218000GreenGreentext6/9/2021 12:00 AM9/20/2021 12:00 AM7/6/2021 8:00 PMtext 9/22/2021 8:33 AM9/9/21 - text EpicActive\Management\BP
9106791areaP5- texttexttext2 - Hightext 11/29/2021 7:00 PM8/19/2021 8:00 PM8/19/2021 8:00 PM12/9/2021 7:00 PM12/9/2021 7:00 PM950000950000GreenGreentext4/21/2021 12:00 AM8/23/2021 12:00 AM4/21/2021 8:00 PMtext test1 9/8/2021 9:45 AM9/9/21 - text 3750000EpicActive\Management\BP
1092436areaP5- texttexttext2 - Hightext 9/30/2021 8:00 PM3/14/2021 8:00 PM3/14/2021 8:00 PM8/30/2021 8:00 PM10/15/2021 8:00 PM165000180000GreenGreentext1/26/2021 7:00 PM3/10/2021 7:00 PM2/8/2021 7:00 PMtext test4,test3 8/3/2021 6:04 PM9/9/21 - text 2000000EpicActive\Management\BP
1194233areaP5- texttexttext3 - Mediumtext 1/31/2022 7:00 PM3/7/2021 7:00 PM3/7/2021 7:00 PM3/17/2022 8:00 PM8/25/2022 8:00 PM125000125000GreenGreentext12/17/2020 7:00 PM2/7/2021 7:00 PM12/30/2021 7:00 PMtext test1 8/24/2021 3:52 PM9/9/21 - text 1000000EpicActive\Management\BP
1255611areaP6- texttexttext3 - Mediumtext 3/25/2022 1:00 AM2/25/2021 7:00 PM2/25/2021 7:00 PM3/24/2022 8:00 PM3/24/2022 8:00 PM7200072000GreenGreentext3/3/2020 7:00 PM1/18/2021 7:00 PM4/23/2020 8:00 PMtext test3,test52/8/2021 11:55 AM9/9/21 - text 770000EpicActive\Management\BP
1378728areaP6- texttexttext2 - Hightext 8/31/2021 8:00 PM1/5/2021 7:00 PM1/5/2021 7:00 PM7/31/2021 8:00 PM11/28/2021 7:00 PM130000130000RedYellowtext7/29/2020 8:00 PM10/7/2020 8:00 PM10/1/2020 8:00 PMtext test4 9/13/2021 7:32 AM9/9/21 - text 500000EpicActive\Management\BP
Sheet4
 

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Due to the way that the functions work there is not going to be a realistic way of doing that with a single formula. You could use a helper column as below method as below, this is about the best you will get with the wildcard requirement.
Book1
CVABACAD
1cvabacresult
2Hold\Management\BP03
3P5- text\Management\BP0
4P5- textTest 1 \Management\BP0
5P5- text\Management\BP0
6P5- textTest2;test4;test5 \Management\BP1
7P5- text\Management\BP0
8P5- text\Management\BP0
9P5- texttest1 \Management\BP0
10P5- texttest4,test3 \Management\BP1
11P5- texttest1 \Management\BP0
12P6- texttest3,test5\Management\BP1
13P6- texttest4 \Management\BP0
Data
Cell Formulas
RangeFormula
AD2AD2=SUM(AC2:AC13)
AC2:AC13AC2=--AND(OR(ISNUMBER(SEARCH({"Hold";"P5";"P6"},C2))),ISNUMBER(SEARCH("BP",AB2)),OR(ISNUMBER(SEARCH({"*test5*","*test3*"},V2))))
 
Upvote 0
jasonb75 said:
Due to the way that the functions work there is not going to be a realistic way of doing that with a single formula. You could use a helper column as below method as below, this is about the best you will get with the wildcard requirement.
Book1
CVABACAD
1cvabacresult
2Hold\Management\BP03
3P5- text\Management\BP0
4P5- textTest 1 \Management\BP0
5P5- text\Management\BP0
6P5- textTest2;test4;test5 \Management\BP1
7P5- text\Management\BP0
8P5- text\Management\BP0
9P5- texttest1 \Management\BP0
10P5- texttest4,test3 \Management\BP1
11P5- texttest1 \Management\BP0
12P6- texttest3,test5\Management\BP1
13P6- texttest4 \Management\BP0
Data
Cell Formulas
RangeFormula
AD2AD2=SUM(AC2:AC13)
AC2:AC13AC2=--AND(OR(ISNUMBER(SEARCH({"Hold";"P5";"P6"},C2))),ISNUMBER(SEARCH("BP",AB2)),OR(ISNUMBER(SEARCH({"*test5*","*test3*"},V2))))
Click to expand...
Thank you Jasonb, unfortunately I can't use a helper column as this is an attempt to call onto a source that can't be modified and extract that information
 
Upvote 0
I'll have another look at it, but realistically it is not going to be possible without the helper column. I did something similar recently, but the criteria were simpler, I don't think it will work for your requirement. I can't even remember how I did it but I'll try to find it and see if I can adapt it.

How many rows of data are we looking at in the data sheet? To even attempt it with a single formula method, you would need to restrict it to the used range only, or at least something close to that. You could maybe use a dynamic named range if the number of rows varies considerably.
 
Upvote 0
jasonb75 said:
I'll have another look at it, but realistically it is not going to be possible without the helper column. I did something similar recently, but the criteria were simpler, I don't think it will work for your requirement. I can't even remember how I did it but I'll try to find it and see if I can adapt it.

How many rows of data are we looking at in the data sheet? To even attempt it with a single formula method, you would need to restrict it to the used range only, or at least something close to that. You could maybe use a dynamic named range if the number of rows varies considerably.
Click to expand...
Thanks Jasonb. The source data contains less than 100 rows, it varies btwn 80sh and 90sh. It is not expected to grow more than 100 rows but it could and if it does it would be a slow increase over time
 
Upvote 0
One option for 365 only
+Fluff 1.xlsm
CVABACAD
1cvabacresult
2Hold\Management\BP3
3P5- text\Management\BP
4P5- textTest 1 \Management\BP
5P5- text\Management\BP
6P5- textTest2;test4;test5 \Management\BP
7P5- text\Management\BP
8P5- text\Management\BP
9P5- texttest1 \Management\BP
10P5- texttest4,test3 \Management\BP
11P5- texttest1 \Management\BP
12P6- texttest3,test5\Management\BP
13P6- texttest4 \Management\BP
Master
Cell Formulas
RangeFormula
AD2AD2=COUNT(FILTER(ROW(C2:C100),((ISNUMBER(SEARCH("Hold",C2:C100)))+(ISNUMBER(SEARCH("P5",C2:C100)))+(ISNUMBER(SEARCH("P6",C2:C100))))*(ISNUMBER(SEARCH("BP",AB2:AB100)))*((ISNUMBER(SEARCH("test5",V2:V100)))+(ISNUMBER(SEARCH("test3",V2:V100))))))
 
Upvote 0
Solution
Fluff said:
One option for 365 only
+Fluff 1.xlsm
CVABACAD
1cvabacresult
2Hold\Management\BP3
3P5- text\Management\BP
4P5- textTest 1 \Management\BP
5P5- text\Management\BP
6P5- textTest2;test4;test5 \Management\BP
7P5- text\Management\BP
8P5- text\Management\BP
9P5- texttest1 \Management\BP
10P5- texttest4,test3 \Management\BP
11P5- texttest1 \Management\BP
12P6- texttest3,test5\Management\BP
13P6- texttest4 \Management\BP
Master
Cell Formulas
RangeFormula
AD2AD2=COUNT(FILTER(ROW(C2:C100),((ISNUMBER(SEARCH("Hold",C2:C100)))+(ISNUMBER(SEARCH("P5",C2:C100)))+(ISNUMBER(SEARCH("P6",C2:C100))))*(ISNUMBER(SEARCH("BP",AB2:AB100)))*((ISNUMBER(SEARCH("test5",V2:V100)))+(ISNUMBER(SEARCH("test3",V2:V100))))))
Click to expand...
Thank you Fluff, i added the data! to the formula so it would call onto the source but got a 0 as a result:

=COUNT(FILTER(ROW(Data!C2:C100),((ISNUMBER(SEARCH("Hold",Data!C2:C100)))+(ISNUMBER(SEARCH("P5",Data!C2:C100)))+(ISNUMBER(SEARCH("P6",Data!C2:C100))))*(ISNUMBER(SEARCH("BP",Data!AB2:AB100)))*((ISNUMBER(SEARCH("test5",Data!V2:V100)))+(ISNUMBER(SEARCH("test3",Data!V2:V100))))))
 
Upvote 0
I've tested @Fluff's formula on the sample from post 1 and I get a result of 3. Maybe a different data layout?
 
Upvote 0
jasonb75 said:
I've tested @Fluff's formula on the sample from post 1 and I get a result of 3. Maybe a different data layout?
Click to expand...
Absolutely correct @jasonb75 ! i had to change the "test3/test5" condition to the actual text when running the formula against the actual source data. Thank you for the heads up. @Fluff 's formula gave the expected return! woohoo!! thank you !!
 
Upvote 0
Glad we could help & thanks for the feedback.
 
Upvote 0
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