Counting names depending on certain criteria

[BullseyeThor]

Hi All

I'm trying to get some statistics from one of my worksheets.

I have a column with options attached (column C) Complete, Pending and In Progress.

I have another column with names of people (column K) that have projects of either status that is is C.

I wanted to know if there is a formula that could count a name depending on what status they are.

E.g. If Sarah has 4 projects In Progress, which would be 4 rows, then I need the formula to count 4. When one project is changed to Complete, of course the In Progress count should drop to 3 and the complete go up to 1.

Hope you guys understand.

Thanks

 

[SteveO59L]

Have a look at Pivot Tables

 

[BullseyeThor]

Never used a pivot table how do I make them work?

 

[SteveO59L]

If using xl2007. On the insert tab, select Pivot Table.

The wizard will guide you through the rest

 

[Yahya]

Try this
<b>Excel 2007</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>C</th><th>D</th><th>K</th><th>L</th><th>M</th><th>N</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">2</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style=";">In Progress</td><td style=";">Sarah</td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Sarah</td><td style="text-align: right;;"></td><td style="text-align: right;;">4</td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">6</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">7</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Sarah</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">8</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">9</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">10</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Sarah</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">11</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">12</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">13</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Sarah</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">14</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">15</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">16</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">17</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">18</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">19</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr></tbody></table><p style="width:3.6em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #A6AAB6;border-top:none;text-align: center;background-color: #E0E0F0;color: #161120">Sheet7</p><br /><br /><table width="85%" cellpadding="2.5px" rules="all" style=";border: 2px solid black;border-collapse:collapse;padding: 0.4em;background-color: #FFFFFF" ><tr><td style="padding:6px" ><b>Worksheet Formulas</b><table cellpadding="2.5px" width="100%" rules="all" style="border: 1px solid;text-align:center;background-color: #FFFFFF;border-collapse: collapse; border-color: #A6AAB6"><thead><tr style=" background-color: #E0E0F0;color: #161120"><th width="10px">Cell</th><th style="text-align:left;padding-left:5px;">Formula</th></tr></thead><tbody><tr><th width="10px" style=" background-color: #E0E0F0;color: #161120">M4</th><td style="text-align:left">=COUNTIFS(<font color="Blue">C2:C19,M2,K2:K19,N2</font>)</td></tr></tbody></table></td></tr></table><br />


and if you are using Excel 2003
<b>Excel 2007</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>C</th><th>D</th><th>K</th><th>L</th><th>M</th><th>N</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">2</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style=";">In Progress</td><td style=";">Sarah</td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Sarah</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;">4</td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">6</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">7</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Sarah</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">8</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">9</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">10</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Sarah</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">11</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">12</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Peter</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">13</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Sarah</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">14</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">15</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">16</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">17</td><td style=";">Complete</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">18</td><td style=";">Pending</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">19</td><td style=";">In Progress</td><td style="text-align: right;;"></td><td style=";">Tom</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr></tbody></table><p style="width:3.6em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #A6AAB6;border-top:none;text-align: center;background-color: #E0E0F0;color: #161120">Sheet7</p><br /><br /><table width="85%" cellpadding="2.5px" rules="all" style=";border: 2px solid black;border-collapse:collapse;padding: 0.4em;background-color: #FFFFFF" ><tr><td style="padding:6px" ><b>Worksheet Formulas</b><table cellpadding="2.5px" width="100%" rules="all" style="border: 1px solid;text-align:center;background-color: #FFFFFF;border-collapse: collapse; border-color: #A6AAB6"><thead><tr style=" background-color: #E0E0F0;color: #161120"><th width="10px">Cell</th><th style="text-align:left;padding-left:5px;">Formula</th></tr></thead><tbody><tr><th width="10px" style=" background-color: #E0E0F0;color: #161120">M5</th><td style="text-align:left">=SUMPRODUCT(<font color="Blue">--(<font color="Red">C2:C19=M2</font>),--(<font color="Red">K2:K19=N2</font>)</font>)</td></tr></tbody></table></td></tr></table><br />