Defining the data allowed in a column

justjlc

New Member
Joined
Jan 15, 2004
Messages
3
I want to be able to define the data that is allow in the cells of a specific column. For example:

in column "C" (all the way down) I only want them to be able to use "Smith" or "Jones" or "Doe"

in column "D" (all the way down) I only want them to be able to use red or green or blue.
 

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If A2:A50000 contain data. Enter a formula in B2. Select B2. Double-click the Fill Handle and Excel will shoot the formula down to B50000.

Damon Ostrander

MrExcel MVP
Joined
Feb 17, 2002
Messages
4,239
Hi justjlc,

This functionality is provided by data validation using a list. For example, to validate column C as you described, simply select column C, go to menu Data > Validation. In the Allow dropdown select List. In the Source refedit box enter "Smith,Jones,Doe" (without the quotes). I suggest you then go to the Error tab and enter a message that you want to pop up if a user tries to enter something not in the list. Click OK and you're done.

Damon
 

KenWright

Active Member
Joined
Jan 14, 2005
Messages
267
Note though that DV is easily bypassed by copying and pasting from another cell not controlled by DV.
 

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