Drop Down Validation and Values

[lukapsu]

Hi, I'm creating a service estimator with drop-down Data Validations.
Based on the user input, the estimator will spit out total amount of hours needed to complete the project.
For example; One of the questions is "DB Type". The two possible drop-down options are SQL or Paradox. If the user selects SQL, that's 8 hours of profesional services. If the user selects Paradox, that's worth 4 hours.
If it's a "Centralized Install" that's 8 hours, if it's "De-Centralized" that's 16 hours. etc.
I have about 10-15 questions like this in the entire worksheet.

I need to know how to assign 8 hrs for the SQL selection, and 4 hours for the Paradox selection. Or 8 hrs to the "Centralized" and 16 hours to "De-Centralized"
At the bottom of the worksheet, I will have a cell that will display TOTAL amount of hours needed for the project based on all of the entries.
Any help would be greatly appreciated.
Thanks in advance.

 

[Brian from Maui]

Hi, I'm creating a service estimator with drop-down Data Validations.
Based on the user input, the estimator will spit out total amount of hours needed to complete the project.
For example; One of the questions is "DB Type". The two possible drop-down options are SQL or Paradox. If the user selects SQL, that's 8 hours of profesional services. If the user selects Paradox, that's worth 4 hours.
If it's a "Centralized Install" that's 8 hours, if it's "De-Centralized" that's 16 hours. etc.
I have about 10-15 questions like this in the entire worksheet.

I need to know how to assign 8 hrs for the SQL selection, and 4 hours for the Paradox selection. Or 8 hrs to the "Centralized" and 16 hours to "De-Centralized"
At the bottom of the worksheet, I will have a cell that will display TOTAL amount of hours needed for the project based on all of the entries.
Any help would be greatly appreciated.
Thanks in advance.

Create a two column table with options and associated hours. Name the two column table, as an example Hours. Then using Data Validation, in the Allow window, select List and in the Source window enter,

=INDEX(Hours,0,1)

Then use Vlookup as in,

=VLOOKUP(HOURS,2,0)

 

[Brian from Maui]

Create a two column table with options and associated hours. Name the two column table, as an example Hours. Then using Data Validation, in the Allow window, select List and in the Source window enter,

=INDEX(Hours,0,1)

Then use Vlookup as in,

=VLOOKUP(HOURS,2,0)

I've neglected to add a lookup value in the formula,

=VLOOKUP(A1,HOURS,2,0)

Where A1 houses the drop down from Data Validation......

 

[lukapsu]

Awesome!!!
Thanks Brian from Maui!!! I'll be playing with it later today.
I appreciate your help.

 

[lukapsu]

This is my farmula; =VLOOKUP(DBtype,DBHours,2,0)
Where DBtype is the reference for the Data Validation table (two options SQL, Paradox), DBHours is the reference for the two columns of data (Paradox, SQL in A2 & A3, & 4 (hrs), 8 in B2 & B3).
2 is the 2nd Column where the 4 & 8 live, and 0 to return the reference for the entire row.
The DBType & DBHours are in the same workbook, different worksheet.
I get a #Value! error when plugging it in.
Any ideas?

 

[Brian from Maui]

This is my farmula; =VLOOKUP(DBtype,DBHours,2,0)
Where DBtype is the reference for the Data Validation table (two options SQL, Paradox), DBHours is the reference for the two columns of data (Paradox, SQL in A2 & A3, & 4 (hrs), 8 in B2 & B3).
2 is the 2nd Column where the 4 & 8 live, and 0 to return the reference for the entire row.
The DBType & DBHours are in the same workbook, different worksheet.
I get a #Value! error when plugging it in.
Any ideas?

DBtype should be the CELL which houses the Data Validation

 

[lukapsu]

Got It!!! Thanks, works great.
This is what I have now;
=VLOOKUP(B7,DBHours,2,0)+VLOOKUP(B8,EmpHours,2,0)+VLOOKUP(B9,WebSuiteHours,2,0)

The formula now combines 3 questions, and displays the amount of hours needed for the project.

Here is one more issue I'm running into;
For the question DB Type, the user selects SQL, which gives 8 hrs.
The next question is EmpHours. If I don't select an option from the Data Validation drop down, the =VLOOKUP formula returns #N/A.
How can VLOOKUP calculate hours for the questions that are answered, and by-pass the questions (cells) that are left blank?

Thanks Brian.

 

[Brian from Maui]

Got It!!! Thanks, works great.
This is what I have now;
=VLOOKUP(B7,DBHours,2,0)+VLOOKUP(B8,EmpHours,2,0)+VLOOKUP(B9,WebSuiteHours,2,0)

The formula now combines 3 questions, and displays the amount of hours needed for the project.

Here is one more issue I'm running into;
For the question DB Type, the user selects SQL, which gives 8 hrs.
The next question is EmpHours. If I don't select an option from the Data Validation drop down, the =VLOOKUP formula returns #N/A.
How can VLOOKUP calculate hours for the questions that are answered, and by-pass the questions (cells) that are left blank?

Thanks Brian.

Filter with an IF,

=IF(B7="","",VLOOKUP(B7,DBHOURS,2,0))

 

[lukapsu]

This is what I have;

=IF(B7="","",VLOOKUP(B7,DBHours,2,0))+VLOOKUP(B8,EmpHours,2,0)+VLOOKUP(B9,WebSuiteHours,2,0)+VLOOKUP(B10,OrgNoHours,2,0)+VLOOKUP(B11,SuperNoHours,2,0)

I get a #VALUE! error.
Please HELP!!!

 

[Brian from Maui]

This is what I have;

=IF(B7="","",VLOOKUP(B7,DBHours,2,0))+VLOOKUP(B8,EmpHours,2,0)+VLOOKUP(B9,WebSuiteHours,2,0)+VLOOKUP(B10,OrgNoHours,2,0)+VLOOKUP(B11,SuperNoHours,2,0)

I get a #VALUE! error.
Please HELP!!!

Instead of stringing the Vlookup formula, why don't you enter the formulas in separate cells then use a SUM or SUMIF

=SUMIF(RANGE,"<>#N/A")

or add the IF to every Vlookup formula, not only the first one.