Email From Excel Slow


Board Regular
Nov 23, 2009

I'm using the code below for sending info from excel by email.

It currently sets the print area for the sent files which is great but it slows the process down so it takes about 10 secs per email. Without the print area it takes less than a second.

The strange thing is that occasionally it runs quickly, less than 1 second per email. I have checked that calculation is set to manual, no other files open etc.
I dont understand it.

Does anyone know how to amend this so it is fast all the time???


Rich (BB code):
Sub EmailDeliveryNotesSites()
'Working in 97-2010
    Dim rng As Range
    Dim Ash As Worksheet
    Dim Cws As Worksheet
    Dim Rcount As Long
    Dim Rnum As Long
    Dim FilterRange As Range
    Dim FieldNum As Integer
    Dim mailAddress As String
    Dim NewWB As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim I As Long

    On Error GoTo cleanup
Application.ScreenUpdating = False
Application.Calculation = xlCalculationManual

    'Set filter sheet, you can also use Sheets("MySheet")
    Set Ash = ActiveSheet

    'Set filter range and filter column (column with names)
    Set FilterRange = Ash.Range("A4:M" & Ash.Rows.Count)
    FieldNum = 3    'Filter column = A because the filter range start in column A

    'Add a worksheet for the unique list and copy the unique list in A1
    Set Cws = Worksheets.Add
    FilterRange.Columns(FieldNum).AdvancedFilter _
            Action:=xlFilterCopy, _
            CopyToRange:=Cws.Range("A1"), _
            CriteriaRange:="", Unique:=True

    'Count of the unique values + the header cell
    Rcount = Application.WorksheetFunction.CountA(Cws.Columns(1))

    'If there are unique values start the loop
    If Rcount >= 2 Then
        For Rnum = 2 To Rcount

            'Look for the mail address in the MailInfo worksheet
            mailAddress = ""
            On Error Resume Next
            mailAddress = Application.WorksheetFunction. _
                          VLookup(Cws.Cells(Rnum, 1).Value, _
                                  Worksheets("Mailinfo").Range("A1:B" & _
                                                               Worksheets("Mailinfo").Rows.Count), 2, False)
            On Error GoTo 0

            If mailAddress <> "" Then

                'Filter the FilterRange on the FieldNum column
                FilterRange.AutoFilter Field:=FieldNum, _
                                       Criteria1:=Cws.Cells(Rnum, 1).Value

                'Copy the visible data in a new workbook
                With Ash.AutoFilter.Range
                    On Error Resume Next
                    Set rng = .SpecialCells(xlCellTypeVisible)
                    On Error GoTo 0
                End With

                Set NewWB = Workbooks.Add(xlWBATWorksheet)

                With NewWB.Sheets(1)
                    .Cells(1).PasteSpecial Paste:=8
                    .Cells(1).PasteSpecial Paste:=xlPasteValues
                    .Cells(1).PasteSpecial Paste:=xlPasteFormats
                    Application.CutCopyMode = False
                End With
    ActiveSheet.PageSetup.PrintArea = "$A$1:$H$111"
    ActiveWindow.SmallScroll Down:=-111
    With ActiveSheet.PageSetup
        .PrintTitleRows = ""
        .PrintTitleColumns = ""
    End With
    ActiveSheet.PageSetup.PrintArea = "$A$1:$H$111"
    With ActiveSheet.PageSetup
        .LeftHeader = ""
        .CenterHeader = ""
        .RightHeader = ""
        .LeftFooter = ""
        .CenterFooter = ""
        .RightFooter = ""
        .LeftMargin = Application.InchesToPoints(0.25)
        .RightMargin = Application.InchesToPoints(0.25)
        .TopMargin = Application.InchesToPoints(0.5)
        .BottomMargin = Application.InchesToPoints(0.5)
        .HeaderMargin = Application.InchesToPoints(0.25)
        .FooterMargin = Application.InchesToPoints(0.25)
        .PrintHeadings = False
        .PrintGridlines = False
        .PrintComments = xlPrintNoComments
        .PrintQuality = 600
        .CenterHorizontally = False
        .CenterVertically = False
        .Orientation = xlPortrait
        .Draft = False
        .PaperSize = xlPaperA4
        .FirstPageNumber = xlAutomatic
        .Order = xlDownThenOver
        .BlackAndWhite = False
        .Zoom = False
        .FitToPagesWide = 1
        .FitToPagesTall = 2
        .PrintErrors = xlPrintErrorsDisplayed
    End With
    ActiveWindow.SelectedSheets.HPageBreaks.Add Before:=ActiveCell

                'Create a file name
                TempFilePath = Environ$("temp") & "\"
                TempFileName = "Delivery Note " & Format(Range("E1"), "dd-mmm-yy")

                If Val(Application.Version) < 12 Then
                    'You use Excel 2000-2003
                    FileExtStr = ".xls": FileFormatNum = -4143
                    'You use Excel 2007-2010
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If

                'Save, Mail, Close and Delete the file
                With NewWB
                    .SaveAs TempFilePath & TempFileName _
                          & FileExtStr, FileFormat:=FileFormatNum
                    On Error Resume Next
                    For I = 1 To 3
                        .SendMail mailAddress, _
                                  Range("A2") & " - Delivery Note " & Range("E1") & " ** Any shortage/rejects record and send to by 9AM **"
                        If Err.Number = 0 Then Exit For
                    Next I
                    On Error GoTo 0
                    .Close SaveChanges:=False
                End With

                Kill TempFilePath & TempFileName & FileExtStr
            End If

            'Close AutoFilter
            Ash.AutoFilterMode = False

        Next Rnum
    End If

    Application.DisplayAlerts = False
    Application.DisplayAlerts = True

Application.ScreenUpdating = True
Application.Calculation = xlCalculationAutomatic

End Sub
Last edited by a moderator:

Excel Facts

Can a formula spear through sheets?
Use =SUM(January:December!E7) to sum E7 on all of the sheets from January through December

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