Extract records based on two criteria

basic101

New Member
Joined
Mar 10, 2019
Messages
1
Hello! im just newbie in excel my question is what formula do I need to get just subjects of all Basic and Common type.
My sample dataset;
Type
Subject
Basic
Subject 1
Basic
Subject 3
Common
Subject 2
Core
Subject 1
Common
Subject 3
Core
Subject 1

<tbody>
</tbody>












I want extracted records to be:
Basic
Subject 1
Basic
Subject 3
Common
Subject 2
Common
Subject 3

<tbody>
</tbody>

Thank you.
 

sandy666

Well-known Member
Joined
Oct 24, 2015
Messages
3,821
with PowerQuery (Get&Transform)

TypeSubjectTypeSubject
BasicSubject 1BasicSubject 1
BasicSubject 3BasicSubject 3
CommonSubject 2CommonSubject 2
CoreSubject 1CommonSubject 3
CommonSubject 3CoreSubject 1
CoreSubject 1

Code:
[SIZE=1]let
    Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
    #"Grouped Rows" = Table.Group(Source, {"Type"}, {{"Count", each _, type table}}),
    #"Added Custom" = Table.AddColumn(#"Grouped Rows", "Subject", each List.Distinct(Table.Column([Count],"Subject"))),
    #"Expanded Subject" = Table.ExpandListColumn(#"Added Custom", "Subject")
in
    #"Expanded Subject"[/SIZE]
in a meantime you can filter Core ;)

Code:
[SIZE=1]let
    Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
    #"Grouped Rows" = Table.Group(Source, {"Type"}, {{"Count", each _, type table}}),
    #"Added Custom" = Table.AddColumn(#"Grouped Rows", "Subject", each List.Distinct(Table.Column([Count],"Subject"))),
    #"Expanded Subject" = Table.ExpandListColumn(#"Added Custom", "Subject"),
    #"Filtered Rows" = Table.SelectRows(#"Expanded Subject", each ([Type] <> "Core"))
in
    #"Filtered Rows"[/SIZE]
TypeSubjectTypeSubject
BasicSubject 1BasicSubject 1
BasicSubject 3BasicSubject 3
CommonSubject 2CommonSubject 2
CoreSubject 1CommonSubject 3
CommonSubject 3
CoreSubject 1
 
Last edited:

DanteAmor

Well-known Member
Joined
Dec 3, 2018
Messages
8,889
Office Version
2007
Platform
Windows
Welcome to the Board!


Excel Workbook
ABCDE
1TypeSubjectTypeSubject
2BasicSubject 1
3BasicSubject 3BasicSubject 3
4CommonSubject 2CommonSubject 2
5CoreSubject 1CommonSubject 3
6CommonSubject 3
7CoreSubject 1
8
9
10
sheet1


Array formulas
Entered with Ctrl+Shift+Enter. If entered correctly, Excel will surround with curly braces {}.
Note: Do not try and enter the {} manually yourself
 

Fluff

MrExcel MVP, Moderator
Joined
Jun 12, 2014
Messages
32,317
Office Version
365
Platform
Windows
Or with a normal formula

<b>Excel 2013/2016</b><table cellpadding="2.5px" rules="all" style=";background-color: rgb(255,255,255);border: 1px solid;border-collapse: collapse; border-color: rgb(187,187,187)"><colgroup><col width="25px" style="background-color: rgb(218,231,245)" /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: rgb(218,231,245);text-align: center;color: rgb(22,17,32)"><th></th><th>A</th><th>B</th><th>C</th><th>D</th><th>E</th></tr></thead><tbody><tr ><td style="color: rgb(22,17,32);text-align: center;">1</td><td style="font-weight: bold;text-align: center;;">Type</td><td style="font-weight: bold;text-align: center;;">Subject</td><td style="text-align: right;;"></td><td style="font-weight: bold;text-align: center;;">Type</td><td style="font-weight: bold;text-align: center;;">Subject</td></tr><tr ><td style="color: rgb(22,17,32);text-align: center;">2</td><td style=";">Basic</td><td style=";">Subject 1</td><td style="text-align: right;;"></td><td style=";">Basic</td><td style=";">Subject 1</td></tr><tr ><td style="color: rgb(22,17,32);text-align: center;">3</td><td style=";">Basic</td><td style=";">Subject 3</td><td style="text-align: right;;"></td><td style=";">Basic</td><td style=";">Subject 3</td></tr><tr ><td style="color: rgb(22,17,32);text-align: center;">4</td><td style=";">Common</td><td style=";">Subject 2</td><td style="text-align: right;;"></td><td style=";">Common</td><td style=";">Subject 2</td></tr><tr ><td style="color: rgb(22,17,32);text-align: center;">5</td><td style=";">Core</td><td style=";">Subject 1</td><td style="text-align: right;;"></td><td style=";">Common</td><td style=";">Subject 3</td></tr><tr ><td style="color: rgb(22,17,32);text-align: center;">6</td><td style=";">Common</td><td style=";">Subject 3</td><td style="text-align: right;;"></td><td style=";"></td><td style=";"></td></tr><tr ><td style="color: rgb(22,17,32);text-align: center;">7</td><td style=";">Core</td><td style=";">Subject 1</td><td style="text-align: right;;"></td><td style=";"></td><td style=";"></td></tr></tbody></table><p style="width:6.4em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid rgb(187,187,187);border-top:none;text-align: center;background-color: rgb(218,231,245);color: rgb(22,17,32)">Template</p><br /><br /><table width="85%" cellpadding="2.5px" rules="all" style=";border: 2px solid black;border-collapse:collapse;padding: 0.4em;background-color: rgb(255,255,255)" ><tr><td style="padding:6px" ><b>Worksheet Formulas</b><table cellpadding="2.5px" width="100%" rules="all" style="border: 1px solid;text-align:center;background-color: rgb(255,255,255);border-collapse: collapse; border-color: rgb(187,187,187)"><thead><tr style=" background-color: rgb(218,231,245);color: rgb(22,17,32)"><th width="10px">Cell</th><th style="text-align:left;padding-left:5px;">Formula</th></tr></thead><tbody><tr><th width="10px" style=" background-color: rgb(218,231,245);color: rgb(22,17,32)">D2</th><td style="text-align:left">=IFERROR(<font color="Blue">INDEX(<font color="Red">A$2:A$7,AGGREGATE(<font color="Green">15,6,ROW(<font color="Purple">$A$2:$A$7</font>)-ROW(<font color="Purple">$A$2</font>)+1/(<font color="Purple">$A$2:$A$7={"Basic","Common"}</font>),ROWS(<font color="Purple">$1:1</font>)</font>)</font>),""</font>)</td></tr><tr><th width="10px" style=" background-color: rgb(218,231,245);color: rgb(22,17,32)">E2</th><td style="text-align:left">=IFERROR(<font color="Blue">INDEX(<font color="Red">B$2:B$7,AGGREGATE(<font color="Green">15,6,ROW(<font color="Purple">$A$2:$A$7</font>)-ROW(<font color="Purple">$A$2</font>)+1/(<font color="Purple">$A$2:$A$7={"Basic","Common"}</font>),ROWS(<font color="Purple">$1:1</font>)</font>)</font>),""</font>)</td></tr></tbody></table></td></tr></table><br />
 

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