Extracting parent email/phone from a list students

andreascostas

Board Regular
Joined
Jan 11, 2011
Messages
150
I have a list of some 800 students; every day some are absent. I am required to notify
Parents that their child was absent on that day. Every day a get a different list of students who are absent.
It takes me a long time to go from the list of kids

That were absent to the master list of all students and their contact info. Is there a fast way for me

To get the contact info for all absent kids on that day?

Column A has the student’s names (800 -900 names); Column B is the student’s grade; Column C is the guardians email;

Column D is the guardian’s phone number.

Right next to that I paste all the absent kids for that day. Column E is the names of students; Column F is the student’s grade.

Is there a way to have the parent email and parent phone show up in columns H and I?



That way I don’t have to search one student at a time

Thank you in advance
 

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pholt33

Board Regular
Joined
Jan 4, 2005
Messages
164
Assuming row 1 are headers and data begins in row 2...

Parent email: =VLOOKUP(E2,A:D,3,false)
Parent phone: =VLOOKUP(E2,A:D,4,false)

Then copy those down to the end of the list of absent students.
 

rjmdc

Active Member
Joined
Apr 29, 2020
Messages
375
Office Version
  1. 365
Platform
  1. Windows
Power query would be even faster
full information
absent list with names and phone numbers
everyday refresh and the info is refreshed
 

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