Filtering data with FILTER function or other.. need advice


New Member
Dec 20, 2021
Office Version
  1. 365
  1. MacOS
I'm not sure the "Best way" to do this.. Using data exported from a time card program.. I'm evaluating people who have had "missed punches". What I want to do is basically.. If "punch in" OR "punch out" is blank, then I want it to print the record for that day so I can see it in the table, I'm currently using =FILTER in column I to filter sections where there is a missing punch. So I'd like to do 2 things.

  • Filter out things with Missing punches BUT if that date has 2 entries I need to print both (Look at Row 9 & 10 they're both the same date because that day includes 4 punches, but one of them is missing, so because it's the same day, I want to be able to see the complete punch for that day AND the missing punch) I showed an example of what I'd like the filter to produce starting at Q2
  • When formatting columns K&L for time, it prints the blank or "0" cells as 12am is it possible to keep them blank instead of 12a
  • The way I'm seeing it going is something like an if statement. so IF Punch in OR Punch out is Blank THEN print record with Specific date for that Person
1First NameDatePunch INPunch OutPay Code HoursTotal Daily HoursFirst NameDatePunch INPunch OutPay Code HoursTotal Daily HoursMissingExample Result That I want:
2Charles13-Dec-217:53:00 AM4:10:00 PMCharles12/14/2112:00:00 AM5:45:00 PMFirst NameDatePunch INPunch Out
3Charles14-Dec-218:30:00 AM1:00:00 PMCharles12/18/214:00:00 PM12:00:00 AMCharles14-Dec-218:30:00 AM1:00:00 PM
4Charles14-Dec-215:45:00 PMCheryl12/14/218:00:00 PM12:00:00 AMCharles14-Dec-215:45:00 PM
5Charles15-Dec-219:00:00 AM1:00:00 PMCynthia12/16/2112:00:00 AM2:52:00 PMCharles18-Dec-219:00:00 AM3:30:00 PM
6Charles15-Dec-211:30:00 PM6:50:00 PMRandolph12/13/217:13:00 PM12:00:00 AMCharles18-Dec-214:00:00 PM
7Charles16-Dec-219:31:00 AM4:00:00 PMMarina12/16/218:21:00 PM12:00:00 AMCheryl14-Dec-211:03:00 PM6:40:00 PM
8Charles16-Dec-214:30:00 PM6:51:00 PMMarina12/18/2112:00:00 AM2:45:00 PMCheryl14-Dec-218:00:00 PM
9Charles18-Dec-219:00:00 AM3:30:00 PMGeoffrey12/13/218:19:00 PM12:00:00 AMCynthia16-Dec-212:52:00 PM
10Charles18-Dec-214:00:00 PMGeoffrey12/14/215:53:00 PM12:00:00 AMCynthia16-Dec-214:02:00 PM7:05:00 PM
11Cheryl12-Dec-219:06:00 AM4:25:00 PMGeoffrey12/16/218:20:00 PM12:00:00 AMRandolph13-Dec-219:26:00 AM12:55:00 PM
12Cheryl14-Dec-211:03:00 PM6:40:00 PMGeoffrey12/17/217:01:00 PM12:00:00 AMRandolph13-Dec-217:13:00 PM
13Cheryl14-Dec-218:00:00 PMBeatrice12/18/218:14:00 PM12:00:00 AMMarina16-Dec-2111:55:00 AM4:07:00 PM
14Cheryl16-Dec-2110:09:00 AM4:16:00 PMAnise12/14/215:34:00 PM12:00:00 AMMarina16-Dec-218:21:00 PM
15Cheryl17-Dec-218:19:00 AM2:34:00 PMKristina12/13/2112:00:00 AM1:37:00 PM
16Cheryl17-Dec-213:24:00 PM5:07:00 PMKristina12/16/218:08:00 PM12:00:00 AM
17Cheryl18-Dec-218:33:00 AM3:11:00 PMJenica12/16/216:13:00 PM12:00:00 AM
18Cynthia13-Dec-2111:49:00 AM4:15:00 PMJenifer12/14/219:19:00 AM12:00:00 AM
19Cynthia13-Dec-215:19:00 PM8:19:00 PMRobert12/15/211:13:00 PM12:00:00 AM
20Cynthia14-Dec-219:29:00 AM5:43:00 PMRobert12/15/216:02:00 PM12:00:00 AM
21Cynthia15-Dec-218:56:00 AM1:30:00 PMRobert12/18/215:59:00 PM12:00:00 AM
22Cynthia15-Dec-212:30:00 PM5:41:00 PMLucy12/18/215:54:00 PM12:00:00 AM
23Cynthia16-Dec-212:52:00 PMJanice12/15/218:11:00 PM12:00:00 AM
24Cynthia16-Dec-214:02:00 PM7:05:00 PMJanice12/17/218:04:00 PM12:00:00 AM
25Cynthia17-Dec-2111:49:00 AM12:12:00 PMVictoria12/18/2112:05:00 PM12:00:00 AM
26Cynthia17-Dec-211:48:00 PM1:58:00 PMAmber12/16/2110:10:00 AM12:00:00 AM
27Cynthia18-Dec-219:32:00 AM12:30:00 PMCindy12/12/217:08:00 PM12:00:00 AM
28Cynthia18-Dec-2112:30:00 PM6:10:00 PMCindy12/16/215:04:00 PM12:00:00 AM
29Randolph13-Dec-219:26:00 AM12:55:00 PMLina12/17/218:04:00 PM12:00:00 AM
30Randolph13-Dec-217:13:00 PMAysha12/17/216:59:00 PM12:00:00 AM
31Randolph14-Dec-2112:22:00 PM3:14:00 PMAysha12/18/218:24:00 PM12:00:00 AM
32Randolph14-Dec-214:42:00 PM8:17:00 PMRoy12/18/2111:52:00 AM12:00:00 AM
33Randolph15-Dec-219:56:00 AM12:34:00 PMSharniqua12/18/213:45:00 PM12:00:00 AM
34Randolph15-Dec-211:38:00 PM6:44:00 PMKristen12/14/215:32:00 PM12:00:00 AM
35Randolph17-Dec-215:02:00 PM8:23:00 PMHelene12/18/215:38:00 PM12:00:00 AM
36Randolph18-Dec-2111:57:00 AM8:15:00 PM
37Marina12-Dec-2110:49:00 AM7:07:00 PM
38Marina13-Dec-2111:37:00 AM7:37:00 PM
39Marina16-Dec-2111:55:00 AM4:07:00 PM
40Marina16-Dec-218:21:00 PM
41Marina17-Dec-219:24:00 AM1:26:00 PM
42Marina17-Dec-212:27:00 PM6:08:00 PM
43Marina18-Dec-212:45:00 PM
44Marina18-Dec-213:43:00 PM8:15:00 PM
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MrExcel MVP, Moderator
Jun 12, 2014
Office Version
  1. 365
  1. Windows
Hi & welcome to MrExcel.
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