Formula to Measure Time into Percentage Scoring

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rizkadiana

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Joined
Sep 5, 2020
Messages
18
Office Version
  1. 2016
Platform
  1. Windows
Hi everyone! I hope you all have a pleasant day.

I do not know if this is possible in Excel, but I would like to ask.

We have a KPI for report submission deadline.
The rule is, maximum time for submission is at 00.00 in the same day of working day. This would score a 100%.
After exceeding that time limit/deadline, the score would go down to 90%, 80% and so on.
My idea of the rule is as follows:
+2 hour : 02.00 = 90%
+4 hour : 04.00 = 80%
+6 hour : 05.00 = 70%
+7 hour : 06.00 = 60%
+8 hour : 07.00 = 50%
+9 hour : 08.00 = 40%
+10 hour: 09.00 = 30%
+11 hour: 10.00 = 20%
+12 hour: 11.00 = 10%
+14 hour: 12.00 = 0%
and after that it will count as 0%.

SPG Evaluation Form.xlsx
ABCDE
1TimestampNameDateStore
201/09/2020 20:03Angelica01/09/2020Apple
302/09/2020 21:36:11Angelica02/09/2020Apple
403/09/2020 07:39:35Eliza01/09/2020Lemon
503/09/2020 07:43Eliza02/09/2020Lemon
603/09/2020 09:08Peggy01/09/2020Durian
703/09/2020 09:16Peggy02/09/2020Durian
803/09/2020 21:23Angelica03/09/2020Apple
903/09/2020 21:41:28Alexander03/09/2020Papaya
1003/09/2020 22:57Eliza03/09/2020Lemon
11
12
13NameStoreDateReport Submission Score
14AngelicaApple01/09/2020100%
15AngelicaApple02/09/2020100%
16ElizaLemon02/09/202040%
17PeggyDurian01/09/20200%
18AlexanderPapaya03/09/2020100%
19
Sheet2


Here is the example and expected answer.
Is it possible?

Thank you all for your help!
 
Sort by date Sort by votes
jasonb75 said:
As far as I can see @AlanY has provided what you asked for. You should then be able to summarise the data with a pivot table (see below).

If this is not what you need then I suggest that you post a more accurate example of the source data and expected results with any criteria appled using XL2BB rather than a hit and miss selection.

Book1
ABCDEFGHI
1TimestampNameDateStoreScore01
201/09/2020 20:03:59Angelica01/09/2020Apple100%+2 hour :20.9
302/09/2020 21:36:11Angelica02/09/2020Apple100%+4 hour :40.8
403/09/2020 07:39:35Eliza01/09/2020Lemon0%+6 hour :60.7
503/09/2020 07:43:25Eliza02/09/2020Lemon60%+7 hour :70.6
603/09/2020 09:08:17Peggy01/09/2020Durian0%+8 hour :80.5
703/09/2020 09:16:16Peggy02/09/2020Durian40%+9 hour :90.4
803/09/2020 21:23:32Angelica03/09/2020Apple100%+10 hour:100.3
903/09/2020 21:41:28Alexander03/09/2020Papaya100%+11 hour:110.2
1003/09/2020 22:57:36Eliza03/09/2020Lemon100%+12 hour:120.1
11+14 hour:140
12Store / NameAverage Score
13Apple100.00%
14Angelica100.00%
15Durian20.00%
16Peggy20.00%
17Lemon53.33%
18Eliza53.33%
19Papaya100.00%
20Alexander100.00%
21Grand Total66.67%
Sheet6
Cell Formulas
RangeFormula
E2:E10E2=LOOKUP(MAX(0,24*(A2-C2)-24),$H$1:$H$11,$I$1:$I$11)
Click to expand...

I actually wanted to know in the course of a period, what is the average score of submission report time for an employee (field sales).
So I can measure their KPI, individually.
I need the answer to be average for each individual.

However, each employee can be responsible in more than 1 stores, therefor I wanted to make sure that the average score number is specific to each name and stores. (hence, the criteria is name and store)

This is the accurate dataset: (but with stores name redacted)
Note. That currently, each employee only have 1 store in their responsibility. But in the future, this things could change (they can be required to handle more than 1 stores). Therefor, I would like to prepare for that.

SPG Evaluation Form.xlsx
ABCDEFGHIJK
1TimestampNameDateStoreKPI Calculation: Report Submission Punctuality
201/09/2020 20:03Angel01/09/2020AEON
302/09/2020 21:36:11Angel02/09/2020AEONNoNameStoreTargetActualAchievement
403/09/2020 07:39:35Trish01/09/2020Wallmart G1OliviaFruit Store100%=
503/09/2020 07:43Trish02/09/2020Wallmart G2AstridDiamon100%
603/09/2020 09:08Olivia01/09/2020Fruit Store3CharlieTarget P100%
703/09/2020 09:16Olivia02/09/2020Fruit Store4ZettyTarget E100%
803/09/2020 21:23Angel03/09/2020AEON7AngelAEON100%
903/09/2020 21:41:28Zetty03/09/2020Target E8GabbyWallmart D100%
1003/09/2020 22:57Trish03/09/2020Wallmart G9TrishWallmart G100%
1104/09/2020 06:26Gabby01/09/2020Wallmart D
1204/09/2020 06:30Gabby02/09/2020Wallmart D
1304/09/2020 06:33Gabby03/09/2020Wallmart D
1404/09/2020 06:46Olivia03/09/2020Fruit Store
1504/09/2020 10:11Charlie03/09/2020Target P
1604/09/2020 10:41Astrid03/09/2020Diamond
1704/09/2020 20:40Zetty04/09/2020Target E
1804/09/2020 21:23Angel04/09/2020AEON
1904/09/2020 22:31:50Charlie04/09/2020Target P
2005/09/2020 00:06Trish04/09/2020Wallmart G
2105/09/2020 18:45Gabby04/09/2020Wallmart D
2205/09/2020 18:49Gabby05/09/2020Wallmart D
2305/09/2020 21:26Angel05/09/2020AEON
2405/09/2020 22:44:55Zetty05/09/2020Target E
2505/09/2020 22:51:07Charlie05/09/2020Target P
2606/09/2020 07:41Olivia05/09/2020Fruit Store
2706/09/2020 07:48Olivia04/09/2020Fruit Store
Sheet1



Thank you.
 
Upvote 0

Excel Facts

Add Bullets to Range
Select range. Press Ctrl+1. On Number tab, choose Custom. Type Alt+7 then space then @ sign (using 7 on numeric keypad)
ok, try this

Book1
ABCDEFGHIJKLM
1TimestampNameDateStoreKPI Calculation: Report Submission Punctuality
201/09/2020 20:03Angel01/09/2020AEON100%0100%
302/09/2020 21:36Angel02/09/2020AEON100%NoNameStoreTargetActual290%
403/09/2020 07:39Trish01/09/2020Wallmart G0%1OliviaFruit Store100%34%480%
503/09/2020 07:43Trish02/09/2020Wallmart G60%2AstridDiamond100%30%670%
603/09/2020 09:08Olivia01/09/2020Fruit Store0%3CharlieTarget P100%77%760%
703/09/2020 09:16Olivia02/09/2020Fruit Store40%4ZettyTarget E100%100%850%
803/09/2020 21:23Angel03/09/2020AEON100%7AngelAEON100%100%940%
903/09/2020 21:41Zetty03/09/2020Target E100%8GabbyWallmart D100%34%1030%
1003/09/2020 22:57Trish03/09/2020Wallmart G100%9TrishWallmart G100%65%1120%
1104/09/2020 06:26Gabby01/09/2020Wallmart D0%1210%
1204/09/2020 06:30Gabby02/09/2020Wallmart D0%140%
1304/09/2020 06:33Gabby03/09/2020Wallmart D70%
1404/09/2020 06:46Olivia03/09/2020Fruit Store70%
1504/09/2020 10:11Charlie03/09/2020Target P30%
1604/09/2020 10:41Astrid03/09/2020Diamond30%
1704/09/2020 20:40Zetty04/09/2020Target E100%
1804/09/2020 21:23Angel04/09/2020AEON100%
1904/09/2020 22:31Charlie04/09/2020Target P100%
2005/09/2020 00:06Trish04/09/2020Wallmart G100%
2105/09/2020 18:45Gabby04/09/2020Wallmart D0%
2205/09/2020 18:49Gabby05/09/2020Wallmart D100%
2305/09/2020 21:26Angel05/09/2020AEON100%
2405/09/2020 22:44Zetty05/09/2020Target E100%
2505/09/2020 22:51Charlie05/09/2020Target P100%
2606/09/2020 07:41Olivia05/09/2020Fruit Store60%
2706/09/2020 07:48Olivia04/09/2020Fruit Store0%
Sheet1
Cell Formulas
RangeFormula
J4:J10J4=AVERAGEIFS(E:E,B:B,G4,D:D,H4)
E2:E27E2=LOOKUP(MAX(0,24*(A2-C2)-24),Sheet1!$L$2:$L$12,Sheet1!$M$2:$M$12)
 
Upvote 0
if your version of excel doesn't has the averageif() function, use this alt array formula instead

Book1
ABCDEFGHIJKLM
1TimestampNameDateStoreKPI Calculation: Report Submission Punctuality
201/09/2020 20:03Angel01/09/2020AEON100%0100%
302/09/2020 21:36Angel02/09/2020AEON100%NoNameStoreTargetActual290%
403/09/2020 07:39Trish01/09/2020Wallmart G0%1OliviaFruit Store100%34%480%
503/09/2020 07:43Trish02/09/2020Wallmart G60%2AstridDiamond100%30%670%
603/09/2020 09:08Olivia01/09/2020Fruit Store0%3CharlieTarget P100%77%760%
703/09/2020 09:16Olivia02/09/2020Fruit Store40%4ZettyTarget E100%100%850%
803/09/2020 21:23Angel03/09/2020AEON100%7AngelAEON100%100%940%
903/09/2020 21:41Zetty03/09/2020Target E100%8GabbyWallmart D100%34%1030%
1003/09/2020 22:57Trish03/09/2020Wallmart G100%9TrishWallmart G100%65%1120%
1104/09/2020 06:26Gabby01/09/2020Wallmart D0%1210%
1204/09/2020 06:30Gabby02/09/2020Wallmart D0%140%
1304/09/2020 06:33Gabby03/09/2020Wallmart D70%
1404/09/2020 06:46Olivia03/09/2020Fruit Store70%
1504/09/2020 10:11Charlie03/09/2020Target P30%
1604/09/2020 10:41Astrid03/09/2020Diamond30%
1704/09/2020 20:40Zetty04/09/2020Target E100%
1804/09/2020 21:23Angel04/09/2020AEON100%
1904/09/2020 22:31Charlie04/09/2020Target P100%
2005/09/2020 00:06Trish04/09/2020Wallmart G100%
2105/09/2020 18:45Gabby04/09/2020Wallmart D0%
2205/09/2020 18:49Gabby05/09/2020Wallmart D100%
2305/09/2020 21:26Angel05/09/2020AEON100%
2405/09/2020 22:44Zetty05/09/2020Target E100%
2505/09/2020 22:51Charlie05/09/2020Target P100%
2606/09/2020 07:41Olivia05/09/2020Fruit Store60%
2706/09/2020 07:48Olivia04/09/2020Fruit Store0%
28
Sheet1
Cell Formulas
RangeFormula
J4:J10J4=AVERAGE(IF($B$2:$B$27=G4,IF($D$2:$D$27=H4,$E$2:$E$27)))
E2:E27E2=LOOKUP(MAX(0,24*(A2-C2)-24),Sheet1!$L$2:$L$12,Sheet1!$M$2:$M$12)
Press CTRL+SHIFT+ENTER to enter array formulas.
 
Upvote 0
AlanY said:
ok, try this

Book1
ABCDEFGHIJKLM
1TimestampNameDateStoreKPI Calculation: Report Submission Punctuality
201/09/2020 20:03Angel01/09/2020AEON100%0100%
302/09/2020 21:36Angel02/09/2020AEON100%NoNameStoreTargetActual290%
403/09/2020 07:39Trish01/09/2020Wallmart G0%1OliviaFruit Store100%34%480%
503/09/2020 07:43Trish02/09/2020Wallmart G60%2AstridDiamond100%30%670%
603/09/2020 09:08Olivia01/09/2020Fruit Store0%3CharlieTarget P100%77%760%
703/09/2020 09:16Olivia02/09/2020Fruit Store40%4ZettyTarget E100%100%850%
803/09/2020 21:23Angel03/09/2020AEON100%7AngelAEON100%100%940%
903/09/2020 21:41Zetty03/09/2020Target E100%8GabbyWallmart D100%34%1030%
1003/09/2020 22:57Trish03/09/2020Wallmart G100%9TrishWallmart G100%65%1120%
1104/09/2020 06:26Gabby01/09/2020Wallmart D0%1210%
1204/09/2020 06:30Gabby02/09/2020Wallmart D0%140%
1304/09/2020 06:33Gabby03/09/2020Wallmart D70%
1404/09/2020 06:46Olivia03/09/2020Fruit Store70%
1504/09/2020 10:11Charlie03/09/2020Target P30%
1604/09/2020 10:41Astrid03/09/2020Diamond30%
1704/09/2020 20:40Zetty04/09/2020Target E100%
1804/09/2020 21:23Angel04/09/2020AEON100%
1904/09/2020 22:31Charlie04/09/2020Target P100%
2005/09/2020 00:06Trish04/09/2020Wallmart G100%
2105/09/2020 18:45Gabby04/09/2020Wallmart D0%
2205/09/2020 18:49Gabby05/09/2020Wallmart D100%
2305/09/2020 21:26Angel05/09/2020AEON100%
2405/09/2020 22:44Zetty05/09/2020Target E100%
2505/09/2020 22:51Charlie05/09/2020Target P100%
2606/09/2020 07:41Olivia05/09/2020Fruit Store60%
2706/09/2020 07:48Olivia04/09/2020Fruit Store0%
Sheet1
Cell Formulas
RangeFormula
J4:J10J4=AVERAGEIFS(E:E,B:B,G4,D:D,H4)
E2:E27E2=LOOKUP(MAX(0,24*(A2-C2)-24),Sheet1!$L$2:$L$12,Sheet1!$M$2:$M$12)
Click to expand...

YES! I understand how this works now! Thank you so much, Alan!
Thank you for assisting and explaining things in detail!


AlanY said:
if your version of excel doesn't has the averageif() function, use this alt array formula instead

Book1
ABCDEFGHIJKLM
1TimestampNameDateStoreKPI Calculation: Report Submission Punctuality
201/09/2020 20:03Angel01/09/2020AEON100%0100%
302/09/2020 21:36Angel02/09/2020AEON100%NoNameStoreTargetActual290%
403/09/2020 07:39Trish01/09/2020Wallmart G0%1OliviaFruit Store100%34%480%
503/09/2020 07:43Trish02/09/2020Wallmart G60%2AstridDiamond100%30%670%
603/09/2020 09:08Olivia01/09/2020Fruit Store0%3CharlieTarget P100%77%760%
703/09/2020 09:16Olivia02/09/2020Fruit Store40%4ZettyTarget E100%100%850%
803/09/2020 21:23Angel03/09/2020AEON100%7AngelAEON100%100%940%
903/09/2020 21:41Zetty03/09/2020Target E100%8GabbyWallmart D100%34%1030%
1003/09/2020 22:57Trish03/09/2020Wallmart G100%9TrishWallmart G100%65%1120%
1104/09/2020 06:26Gabby01/09/2020Wallmart D0%1210%
1204/09/2020 06:30Gabby02/09/2020Wallmart D0%140%
1304/09/2020 06:33Gabby03/09/2020Wallmart D70%
1404/09/2020 06:46Olivia03/09/2020Fruit Store70%
1504/09/2020 10:11Charlie03/09/2020Target P30%
1604/09/2020 10:41Astrid03/09/2020Diamond30%
1704/09/2020 20:40Zetty04/09/2020Target E100%
1804/09/2020 21:23Angel04/09/2020AEON100%
1904/09/2020 22:31Charlie04/09/2020Target P100%
2005/09/2020 00:06Trish04/09/2020Wallmart G100%
2105/09/2020 18:45Gabby04/09/2020Wallmart D0%
2205/09/2020 18:49Gabby05/09/2020Wallmart D100%
2305/09/2020 21:26Angel05/09/2020AEON100%
2405/09/2020 22:44Zetty05/09/2020Target E100%
2505/09/2020 22:51Charlie05/09/2020Target P100%
2606/09/2020 07:41Olivia05/09/2020Fruit Store60%
2706/09/2020 07:48Olivia04/09/2020Fruit Store0%
28
Sheet1
Cell Formulas
RangeFormula
J4:J10J4=AVERAGE(IF($B$2:$B$27=G4,IF($D$2:$D$27=H4,$E$2:$E$27)))
E2:E27E2=LOOKUP(MAX(0,24*(A2-C2)-24),Sheet1!$L$2:$L$12,Sheet1!$M$2:$M$12)
Press CTRL+SHIFT+ENTER to enter array formulas.
Click to expand...

Thank you! I can use the averageifs formula, but thank you so much for providing alternatives.

I really appreciated your help and the effort you took to understand my problem, hope you have a great day!!
 
Upvote 0
rizkadiana said:
YES! I understand how this works now! Thank you so much, Alan!
Thank you for assisting and explaining things in detail!




Thank you! I can use the averageifs formula, but thank you so much for providing alternatives.

I really appreciated your help and the effort you took to understand my problem, hope you have a great day!!
Click to expand...
You’re welcome
 
Upvote 0
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