Formulas to pull hours and dollars based on dept type

[bh24524]

Hi, I have a spreadsheet that has 2 tabs. The first tab is just an overall dept. Summary tab to ideally give hour totals and dollar totals based on information that is pasted weekly in the second tab. The headers in the first tab look like this:

	A	B	C
1	Dept Type	HOURS	Dollars
2	Warehouse Worker Regular
3	Warehouse Worker Overtime
4	Maintenance	N/A
5	Transportation	N/A
6	Mechanics	N/A
7	Warehouse Clerks	N/A
8	Inventory Clerks	N/A

They are only looking for hours for the Warehouse workers but they do want dollars for them and everyone else.


Tab two contains several different headers, but the ones relevant to here would be Earn Code (REG, Overtime, etc.), Hours Amount, Dollar Amount, and Position description
Here is where it gets a little tricky. Maintenance encompasses several positions, Battery Persons, Refrigeration Technicians, General Maintenance, and Parts Clerks, but they are all to be reported under one total - maintenance.

My question is can there be some kind of formula on tab 1 that will encompass the hour totals and dollar totals, and lump together what positions are within one department. What would be the best way to do this?

 

[bh24524]

Shoot, I realized I didn't clarify a detail that I think will change this, not sure? So for the departments that require a dollar amount only, that dollar amount is actually to be for regular and OT hours ONLY. There may be a possibility that they have Sick Time Vacation time, etc. Those dollars are not to be included. Sorry I just thought of that as I realized my totals for the maintenance department encompassed more than just Regular and OT hours.

 

[kweaver]

Since my formula checks for REG and OT, a cell with SICK, etc. won't be included.

 

[bh24524]

Does it also check for REG and OT in the maintenance group? I just hadn't seen anything with REG and OT in the maintenance groups formula and just wondered how it might know?

 

[kweaver]

Yes. Look at the formulas again where I checked for "reg" or "ot" (adjust to your own types of entries: e.g., "Regular" or "Overtime", etc.)

 

[bh24524]

Somethings wrong. To clarify any, I am talking about the formula that uses "Maintenance Building", "Parts Clerk". I use that formula and I am getting a total, but the total is for REG, OT, and every other type of hour classification. I had inserted a duplicate row for a parts clerk for example and just put SICK as the type and just for the heck of it put 1,000 hours. It updated my overall total by that 1,000.

 

[kweaver]

I thought Maint was ONLY calculating $, not hours.

If you need to alter the $ column C, try:

=SUMPRODUCT((Sheet2!D2:D100)*(Sheet2!B2:B100<>"Sick")*(("Battery Person"=Sheet2!E2:E100)+("Maint Bldg"=Sheet2!E2:E100)+("Refrig"=Sheet2!E2:E100)+("Parts Clerk"=Sheet2!E2:E100)))

 

[bh24524]

Maint is only calculating dollars but only the dollars within the REG and OT hours types. The warehouse was different because they want to see the amount of REG hours associated with the REG dollar figure, same with OT. All other departments they just wanted to see the dollar figure associated with REG and OT, not the hour amount.

 

[kweaver]

You should be able to work with what I've shown you and adjust the other calculations accordingly.

 

[bh24524]

Could it do it based on if it equals REG or OT? instead of <> SICK? I just ask because there are actually a TON of different pay codes besides Sick, I was only using that one as an example. would it be something like how you have at the beginning:
(Sheet2!B2:B100<>"Sick")
but instead
(Sheet2!B2:B100="REG","OT")

I don't know what the syntax would be to include multiple paycodes like that.

 

[kweaver]

Break them separately and use "+" for an "or" condition.
Like: (sheet2!B2:B100="REG")+(sheet2!B2:B100="OT")