# Help needed with nested IF formula to total up

#### OTSD1983

##### New Member
Hi all,

I've been stuck on an Excel problem for a few hours now, I'm basically creating a template cost sheet for my company but on one of the sheets that calculates machining hours and costs I cannot get a column to add all of the other columns up.

Basically (trying to keep this as simple as possible) each line has up to 4 machining operations as follows:

• Each operation consists of an operation name in the first column selected from a dropdown list
• The second column is the hourly rate which is auto populated from the first column depending on the operation via a lookup formula
• The third column is manual entry, and is the amount of machining hours
• The fourth column is something I've just added which is where my problems have started, i've just called it manual multiplier for now and it's a manual entry box, essentially it just multiplies the sencond and third column

At the end of each line I need a total box, however as the user could leave some cells empty I need the 'total' formula to work regardless of whether cells are populated.

I've added an excerpt from the sheet below which will hopefully get across what I'm doing, I can send this via email if required too.

I can get one set of operations to work fine by using this formula:

=IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6))))

The question is how do I extend this to the other operation groups? Every time I try basically extending this formula it gives me the too many arguments error.

I'd greatly appreciate anyones assistance with this before I pull my hair out.

 Operation 1 Operation 2 Operation 3 Operation 4 Line Part Description Operation Name Hourly Rate Machining Hours Manual Multiplier Operation Name Hourly Rate Machining Hours Manual Multiplier Operation Name Hourly Rate Machining Hours Manual Multiplier Operation Name Hourly Rate Machining Hours Manual Multiplier Total In-Process Cost 1 Boring £77.94 10 10 Fitting £48.64 10 10 Boring £77.94 10 10 Boring £77.94 10 10 £7,794 2

<tbody>
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Pito Salas, working for Lotus, popularized what would become to be pivot tables. It was released as Lotus Improv in 1989.

#### SteveO59L

##### Well-known Member
would you not simply sum the total values for each of the operations?

#### chrismacldn

##### New Member
Hi all,

I've been stuck on an Excel problem for a few hours now, I'm basically creating a template cost sheet for my company but on one of the sheets that calculates machining hours and costs I cannot get a column to add all of the other columns up.

Basically (trying to keep this as simple as possible) each line has up to 4 machining operations as follows:

• Each operation consists of an operation name in the first column selected from a dropdown list
• The second column is the hourly rate which is auto populated from the first column depending on the operation via a lookup formula
• The third column is manual entry, and is the amount of machining hours
• The fourth column is something I've just added which is where my problems have started, i've just called it manual multiplier for now and it's a manual entry box, essentially it just multiplies the sencond and third column

At the end of each line I need a total box, however as the user could leave some cells empty I need the 'total' formula to work regardless of whether cells are populated.

I've added an excerpt from the sheet below which will hopefully get across what I'm doing, I can send this via email if required too.

I can get one set of operations to work fine by using this formula:

=IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6))))

The question is how do I extend this to the other operation groups? Every time I try basically extending this formula it gives me the too many arguments error.

I'd greatly appreciate anyones assistance with this before I pull my hair out.

 Operation 1 Operation 2 Operation 3 Operation 4 Line Part Description Operation Name Hourly Rate Machining Hours Manual Multiplier Operation Name Hourly Rate Machining Hours Manual Multiplier Operation Name Hourly Rate Machining Hours Manual Multiplier Operation Name Hourly Rate Machining Hours Manual Multiplier Total In-Process Cost 1 Boring £77.94 10 10 Fitting £48.64 10 10 Boring £77.94 10 10 Boring £77.94 10 10 £7,794 2

<tbody>
</tbody>
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I'll crack this for you #### OTSD1983

##### New Member
Hi Chrismacldn,

Thanks for the quick response and sorry for the delay, I've just uploaded it now - http://www.filedropper.com/costsheettemplate

If you need any clarification on what i'm trying to achieve let me know, hoping you can crack this because I'm running out of hair! :D

Thanks

#### chrismacldn

##### New Member

Ok so you've managed to do your calculations for Operations 4 which are displayed in "Total In-Process Cost", now what you want is the "Total In-Process Cost" to do the same calculatios but for all 4 operation?

If so, this does it for me
Code:
``=(IF(AND(D6="",E6="",F6=""),"",IF(E6="",SUM(D6*F6),IF(F6="",SUM(D6*E6),SUM(D6*F6)))))+(IF(AND(H6="",I6="",J6=""),"",IF(I6="",SUM(H6*J6),IF(J6="",SUM(H6*I6),SUM(H6*J6)))))+(IF(AND(L6="",M6="",N6=""),"",IF(M6="",SUM(L6*N6),IF(N6="",SUM(L6*M6),SUM(L6*N6)))))+(IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6)))))``

If not, let me know and I'll crack it and try to save your hair!

Last edited:

#### OTSD1983

##### New Member
Hi Chrismacldn, that's brilliant thank you! The formula above is what I was trying to work out for hours, I don't usually use Excel like this anymore! I just couldn't work out how to stack the calculation to the other 3 'operations' and like an idiot was putting ,IF instead of +IF - small mistake thats left me with a red face, but at least enough hair for a combover I messed up the formula I left in the sheet which may have confused you into what I was trying to do, sorry! I wanted both third and fourth columns (if populated) to multiply the preceeding column, wheras I notice the code you posted didnt stack the two column multiplications (except in the 4th operation), so the actual formula to get it to work is:

Code:
``=(IF(AND(D6="",E6="",F6=""),"",IF(E6="",SUM(D6*F6),IF(F6="",SUM(D6*E6),SUM(D6*E6*F6)))))+(IF(AND(H6="",I6="",J6=""),"",IF(I6="",SUM(H6*J6),IF(J6="",SUM(H6*I6),SUM(H6*I6*J6)))))+(IF(AND(L6="",M6="",N6=""),"",IF(M6="",SUM(L6*N6),IF(N6="",SUM(L6*M6),SUM(L6*M6*N6)))))+(IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6)))))``

If I had ever worked this out it would have been a long time coming so thanks a lot for your help, it's greatly appreciated #### chrismacldn

##### New Member

Hi Chrismacldn, that's brilliant thank you! The formula above is what I was trying to work out for hours, I don't usually use Excel like this anymore! I just couldn't work out how to stack the calculation to the other 3 'operations' and like an idiot was putting ,IF instead of +IF - small mistake thats left me with a red face, but at least enough hair for a combover I messed up the formula I left in the sheet which may have confused you into what I was trying to do, sorry! I wanted both third and fourth columns (if populated) to multiply the preceeding column, wheras I notice the code you posted didnt stack the two column multiplications (except in the 4th operation), so the actual formula to get it to work is:

Code:

If I had ever worked this out it would have been a long time coming so thanks a lot for your help, it's greatly appreciated No problem.

the above code gives an error if an operation is not filled in, I have amended this so it allow for only some operations to be filled in.

Updated code:
Code:
``=IF((IF(AND(D6="",E6="",F6=""),"",IF(E6="",SUM(D6*F6),IF(F6="",SUM(D6*E6),SUM(D6*E6*F6))))) = "",0, (IF(AND(D6="",E6="",F6=""),"",IF(E6="",SUM(D6*F6),IF(F6="",SUM(D6*E6),SUM(D6*E6*F6))))))+IF((IF(AND(H6="",I6="",J6=""),"",IF(I6="",SUM(H6*J6),IF(J6="",SUM(H6*I6),SUM(H6*I6*J6))))) = "",0, (IF(AND(H6="",I6="",J6=""),"",IF(I6="",SUM(H6*J6),IF(J6="",SUM(H6*I6),SUM(H6*I6*J6))))))+IF((IF(AND(L6="",M6="",N6=""),"",IF(M6="",SUM(L6*N6),IF(N6="",SUM(L6*M6),SUM(L6*M6*N6))))) = "",0, (IF(AND(L6="",M6="",N6=""),"",IF(M6="",SUM(L6*N6),IF(N6="",SUM(L6*M6),SUM(L6*M6*N6))))))+IF((IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6))))) = "",0, (IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6))))))``

Last edited:

#### Oaktree

##### MrExcel MVP
Note that P6*Q6*R6 will give a 0 if Q6 or R6 is empty, but PRODUCT(P6:R6) won't.

As such, I think you can just use =PRODUCT(P6:R6) in cell S6 and replace all of those nested IFs.

Similarly, to sum all 4 operations, I believe you can just use =SUM(PRODUCT(D6:F6),PRODUCT(H6:J6),PRODUCT(L6:N6),PRODUCT(P6:R6))

#### chrismacldn

##### New Member
Updated code: (also displays blank cell is all four operations are not filled in i.e. blank line)
Code:
``=IF(IF((IF(AND(D6="",E6="",F6=""),"",IF(E6="",SUM(D6*F6),IF(F6="",SUM(D6*E6),SUM(D6*E6*F6))))) = "",0, (IF(AND(D6="",E6="",F6=""),"",IF(E6="",SUM(D6*F6),IF(F6="",SUM(D6*E6),SUM(D6*E6*F6))))))+IF((IF(AND(H6="",I6="",J6=""),"",IF(I6="",SUM(H6*J6),IF(J6="",SUM(H6*I6),SUM(H6*I6*J6))))) = "",0, (IF(AND(H6="",I6="",J6=""),"",IF(I6="",SUM(H6*J6),IF(J6="",SUM(H6*I6),SUM(H6*I6*J6))))))+IF((IF(AND(L6="",M6="",N6=""),"",IF(M6="",SUM(L6*N6),IF(N6="",SUM(L6*M6),SUM(L6*M6*N6))))) = "",0, (IF(AND(L6="",M6="",N6=""),"",IF(M6="",SUM(L6*N6),IF(N6="",SUM(L6*M6),SUM(L6*M6*N6))))))+IF((IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6))))) = "",0, (IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6)))))) = 0,"",IF((IF(AND(D6="",E6="",F6=""),"",IF(E6="",SUM(D6*F6),IF(F6="",SUM(D6*E6),SUM(D6*E6*F6))))) = "",0, (IF(AND(D6="",E6="",F6=""),"",IF(E6="",SUM(D6*F6),IF(F6="",SUM(D6*E6),SUM(D6*E6*F6))))))+IF((IF(AND(H6="",I6="",J6=""),"",IF(I6="",SUM(H6*J6),IF(J6="",SUM(H6*I6),SUM(H6*I6*J6))))) = "",0, (IF(AND(H6="",I6="",J6=""),"",IF(I6="",SUM(H6*J6),IF(J6="",SUM(H6*I6),SUM(H6*I6*J6))))))+IF((IF(AND(L6="",M6="",N6=""),"",IF(M6="",SUM(L6*N6),IF(N6="",SUM(L6*M6),SUM(L6*M6*N6))))) = "",0, (IF(AND(L6="",M6="",N6=""),"",IF(M6="",SUM(L6*N6),IF(N6="",SUM(L6*M6),SUM(L6*M6*N6))))))+IF((IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6))))) = "",0, (IF(AND(P6="",Q6="",R6=""),"",IF(Q6="",SUM(P6*R6),IF(R6="",SUM(P6*Q6),SUM(P6*Q6*R6)))))))``

#### OTSD1983

##### New Member
Thanks Chrismacldn, good spot! I didn't even realise!

I'm grateful you posted that link, this is getting above my comfort level Thanks Again

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