Help with access query expressions

kevinh2320

New Member
Joined
May 13, 2016
Messages
30
I have a column in one of my Access queries called CustomerName_DBAName. Below is an example of what that data typically looks like.

CustomerName_DBAName
JOHN T. PUBLIC
JAKE A. SMITH JR.
ABC COMPANY
STEVE JONES - DBA: SUPER STORE
BIG COMMUNICATIONS, LLC
SOME BUSINESS INC.
JOE SLOW - DBA: QUICK DELIVERY

I've added two new columns to my query called CustName and Business name. I need to help with expressions to separate the CustomerName part of the CustomerName_DBAName and the DBAName part of the from the DBAName part of CustomerName_DBAName column and put that data in their respective new columns.

I tried this expression "CustName: Left([CustomerName_DBAName],InStr(1,[CustomerName_DBAName],"-")-1)" for the CustName column. It returns the customer name for those entries that contain a hyphen. But, I only get a "#func!" error for those without a hyphen.

Any help would be greatly appreciated.

The end result should look like this:

CustomerName_DBANameCustNameBusinessName
JOHN T. PUBLICJOHN T. PUBLIC
JAKE A. SMITH JR.JAKE A. SMITH JR.
ABC COMPANYABC COMPANY
STEVE JONES - DBA: SUPER STORESTEVE JONESSUPER STORE
BIG COMMUNICATIONS, LLCBIG COMMUNICATIONS, LLC
SOME BUSINESS INC.SOME BUSINESS INC.
JOE SLOW - DBA: QUICK DELIVERYJOE SLOWQUICK DELIVERY

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Joe4

MrExcel MVP, Junior Admin
Joined
Aug 1, 2002
Messages
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Office Version
365
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Splitting on the hyphen should not be a problem - we can help you with that.
But before we go down that road, what about entries like "ABC COMPANY"?
I am assuming that should be under BusinessName and not CustName.

So, for entries without hyphens, how do you propose identifying whether the entry is a CustName or a BusinessName?
That logic needs to be clearly defined before we can attempt to program it.
 

kevinh2320

New Member
Joined
May 13, 2016
Messages
30
Unfortunately the data I'm working with is pretty sloppy. A business name in front of a hyphen may not have any identifier to work with. Example Inc., Co., or something like that. The one thing that is consistent is the "- DBA: part of the string. Given that I think it would work best that if the "- DBA:" is not present then that entry would go into the CustName column. If the "- DBA:" is present then the part to the left would go in the CustName column and the part to the right would go in the BusinessName column.
 

Joe4

MrExcel MVP, Junior Admin
Joined
Aug 1, 2002
Messages
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OK, try this:

CustName: IIf(InStr([CustomerName_DBAName],"- DBA:")>0,Trim(Left([CustomerName_DBAName],InStr([CustomerName_DBAName],"- DBA:")-1)),[CustomerName_DBAName])

BusinessName: IIf(InStr([CustomerName_DBAName],"- DBA:")>0,Trim(Mid([CustomerName_DBAName],InStr([CustomerName_DBAName],"- DBA:")+6)),"")
 

Joe4

MrExcel MVP, Junior Admin
Joined
Aug 1, 2002
Messages
51,125
Office Version
365
Platform
Windows
You are welcome.
 

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