How to display only top 10 per group? Excel PivotTable

[claytont454]

I have a long PivotTable for a group of doctors with the codes they use for all their patients, and how many times they used each code.
I only want to show (up to) 10 code + qty lines for each doctor. I have about 300 doctors; some have just a few codes, others have hundreds. All of the "Top 10" Sort or Filter things I have found so far either show the most-often used codes between *all* the doctors, or the top 10 doctors with the most codes overall. This is a sample:
(this last column is what I want to show the top 10 lines per each doctor)

Physician name	Code	Number of times used
Smith, John (only 4)
	401.9	3
	787.91	2
	272.4	2
	305.1	2
Aberger, Cheese (only 2)
	V58.83	2
	285.9	2
Baker, Tammy (has 195)
	401.9	140
	272.4	122
	250	59
	272.2	41
	244.9	41
	V58.61	38
	427.31	33
	305.1	29
	lots more...	...
Bird, Song (has 133)
	V27.0	30
	650	20
	626.2	18
	625.6	18
	648.83	18
	V74.5	17
	625.9	15
	V77.91	15
	625.3	15
	lots more...	...

<colgroup><col><col><col></colgroup><tbody>
</tbody>

Thanks in advance for ideas!

 

[Akashwani]

Hi,

Does this help?....

Excel Pivot Table Filters - Top 10

Ak

 

[claytont454]

I did find that, but it only seems to sort the *entire* pivottable area, giving me the top 10 providers or adds all the top codes together and presents the top 10 of those totals.
I'm trying to get a result that shows each provider, and then their top 10. Thanks, CT

 

[mushmon]

I have a long PivotTable for a group of doctors with the codes they use for all their patients, and how many times they used each code.
I only want to show (up to) 10 code + qty lines for each doctor. I have about 300 doctors; some have just a few codes, others have hundreds. All of the "Top 10" Sort or Filter things I have found so far either show the most-often used codes between *all* the doctors, or the top 10 doctors with the most codes overall. This is a sample:
(this last column is what I want to show the top 10 lines per each doctor)

Physician name	Code	Number of times used
Smith, John (only 4)
	401.9	3
	787.91	2
	272.4	2
	305.1	2
Aberger, Cheese (only 2)
	V58.83	2
	285.9	2
Baker, Tammy (has 195)
	401.9	140
	272.4	122
	250	59
	272.2	41
	244.9	41
	V58.61	38
	427.31	33
	305.1	29
	lots more...	...
Bird, Song (has 133)
	V27.0	30
	650	20
	626.2	18
	625.6	18
	648.83	18
	V74.5	17
	625.9	15
	V77.91	15
	625.3	15
	lots more...	...

<tbody>
</tbody>

Thanks in advance for ideas!

DID you ever figure this out I am trying to solve a similar problem and for the life of me cannot. I need the bottom three numbers from each category, I have close to 1000 categories and more them 15000 entries.

 

[claytont454]

DID you ever figure this out I am trying to solve a similar problem and for the life of me cannot. I need the bottom three numbers from each category, I have close to 1000 categories and more them 15000 entries.

Hi Mushmon, I did not. I eventually went to an SQL expert and had them write a report for me. -Clay