how to include more formulas in Data validation

nalaka

New Member
Joined
Jun 14, 2014
Messages
4
i have written a formula for "k"(No. of seats) column in data validation to change the displaying drop-down data list based on value of the "J"(car type) column. i used "if" in data validation to do this. but i cannot write more repetition of "if" inside of the data validation. data validation dialog box do not allow to do this. so i cannot increase "No. of seats" data.

=IF(J9="a",$G$3:$G$5,IF(J9="b",$G$7:$G$9,IF(J9="c",$E$13:$E$16,0)))
data
please help me to do in anther way. even by using macros

attachment.php

attachment.php
 

Excel Facts

Easy bullets in Excel
If you have a numeric keypad, press Alt+7 on numeric keypad to type a bullet in Excel.
Using your posted example, try this formula in your data validation (with K5:K12 selected and K5 as the active cell)
Code:
=CHOOSE(CEILING(SEARCH("_"&J5&"_","_a_b_c__")/2,1),$G$3:$G$5,$G$7:$G$9,$G$11:$G$13)

Note: You might want to include some VBA code to clear the Col_K selection when the Col_J value changes.

Does that help?
 
Upvote 0
thank you so much for helping.. :D

actually i want to extend this to a to l. but the problem is it does not allow to type characters withing data validation. how could i fix this?
thanks again
 
Upvote 0
nalaka,

Welcome to MrExcel.

Maybe you can set out your Car seat data as follows.
The data validation range for the list of cars will then be $B$1:$E$1 and would increase in columns with any increase in number of cars.

Then make each of the lists of car seats below the header row and create a named range for each car.
The easy way to do that with the example data is to select range B1:E4 and in the Formula tab of the ribbon select >> Select names from selection from the Defines names section.
Tick Create Names from top row of selection >> Ok NB If there are spaces in the car type text the name will be created with Underscores replacing the spaces.

Then for the data validation of J9:J?? select your range J9:J?? >> Data Validation >> List >> and Select the headers B:E or beyond.
Data validation for K9:K??. Select your range K9:K?? >> Data Validation >> List and in the list Source input box type =INDIRECT(SUBSTITUTE($J9," ","_"))
The Substitue part of that formula puts Underscore instead of spaces, where spaces exist, so as to match the Named Ranges.
Job Done. Because the Car Type selected in J will be equivalent to the named range that holds that car's seat numbers.


Excel 2007
ABCDE
1Car Type>>a small carbigger carcd
2Seats14710
325811
436912
Sheet13


Excel 2007
JK
8Car TypeSeats
9bigger car5
10a small car3
11d11
Sheet13


Hope that helps.
 
Upvote 0
Type what characters? Where?
Can you also post a mock-up of the DV formula you're trying to build?
 
Upvote 0
nalaka,

Welcome to MrExcel.

Maybe you can set out your Car seat data as follows.
The data validation range for the list of cars will then be $B$1:$E$1 and would increase in columns with any increase in number of cars.

Then make each of the lists of car seats below the header row and create a named range for each car.
The easy way to do that with the example data is to select range B1:E4 and in the Formula tab of the ribbon select >> Select names from selection from the Defines names section.
Tick Create Names from top row of selection >> Ok NB If there are spaces in the car type text the name will be created with Underscores replacing the spaces.

Then for the data validation of J9:J?? select your range J9:J?? >> Data Validation >> List >> and Select the headers B:E or beyond.
Data validation for K9:K??. Select your range K9:K?? >> Data Validation >> List and in the list Source input box type =INDIRECT(SUBSTITUTE($J9," ","_"))
The Substitue part of that formula puts Underscore instead of spaces, where spaces exist, so as to match the Named Ranges.
Job Done. Because the Car Type selected in J will be equivalent to the named range that holds that car's seat numbers.

Excel 2007
ABCDE
1Car Type>>a small carbigger carcd
2Seats14710
325811
436912

<colgroup><col style="width: 25pxpx"><col><col><col><col><col></colgroup><thead>
</thead><tbody>
</tbody>
Sheet13


Excel 2007
JK
8Car TypeSeats
9bigger car5
10a small car3
11d11

<colgroup><col style="width: 25pxpx"><col><col></colgroup><thead>
</thead><tbody>
</tbody>
Sheet13



Hope that helps.

i should grateful to you help very much. thanks its working
 
Upvote 0
i mean the length of the formula is limited within this data validation.
 
Last edited:
Upvote 0

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