IF Formula in addition to adding all rows

[yeshua68]

Hello,

I have 41 task list steps and a data validation list that states whether it's Completed, In Progress or Not Completed. I'd like to created a progress bar showing the % completed for all 41 steps. I'm assuming I will need a nested IF statement and then either conditional formatting or a bar chart to create the progress tracker.

What is the nested IF statement that would state that Completed is 100%, In Progress is 50% and Not Completed is 0% and then ALSO adds all 41 rows up based on that criteria so that I have a progress tracker bar that shows where we are to completion? I hope that makes sense. Several people will be using this spreadsheet so I am trying to make it user friendly and not have an additional column that sums each one up in case additional steps/rows are added to our process.

 

[etaf]

EDIT - not sure wjhy that has not shown on XL2BB

added to dropbox

here

Cond-frmt-Grad-ETAF.xlsx

Shared with Dropbox

www.dropbox.com

are you happy to have the % value in the merged cell - if so then a conditional formatting gradient would work

I'm not sure how to use gradient fill refering to a different cell - i think it maybe a limitation , reading various articles , BUT i may be WRONG

if happy for the value to be in the cell
then

Book2
	A	B	C	D	E
1
2
3	33%
4
5
6
7					completed
8
9					completed
10
11					completed
12
13					completed
14
15
16
Sheet3

Cell Formulas
Range	Formula
A3	A3	=COUNTIF($E$4:$E$16,"completed")/12

Cells with Conditional Formatting
Cell	Condition		Cell Format	Stop If True
A3:E3	Other Type	DataBar		NO

Note: Images are difficult to see , and also requires that I input all the data myself, which is very time consuming.

A SMALL sample spreadsheet, around 10-20 rows, would help a lot here, with all sensitive data removed, and expected results mocked up and manually entered, with a few notes of explanation.

MrExcel has a tool called “XL2BB” that lets you post samples of your data and will allow us to copy/paste your sample data into our Excel spreadsheets, saving a lot of time.

XL2BB - Excel Range to BBCode

Excel 'mini-sheet' in messages - XL2BB Although experts prefer to read your description and question instead of working in your actual file to solve your problem, there are times that it is difficult to explain an issue without providing actual...

www.mrexcel.com

You can also test to see if it works ok, in the "Test Here" forum.

Test Here

Use this forum to test your signature, learn bbcode, smilies, XL2BB, etc. Threads in this forum are automatically deleted after no replies for seven (7) days

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OR if you cannot get XL2BB to work, or have restrictions on your PC , then put the sample spreadsheet onto a share
I only tend to goto OneDrive, Dropbox or google docs , as I'm never certain of other random share sites and possible virus.
Please make sure you have a representative data sample and also that the data has been desensitised, remember this site is open to anyone with internet access to see - so any sensitive / personal data should be removed

 

[yeshua68]

Hi! I used your Countif formula and was able to get a progress bar with conditional formatting. One last question, my conditional formatting is giving me a gradient bar based on 0% - 100%. I'd like it to include text but can't seem to find a way to add that in to the merged cells where the conditional formatting is. If I add in a formula that includes text the conditional formatting doesn't work and the bar disappears. I'd like the conditional formatting merged cell to say 50% COMPLETED or wherever we are at in the task completed process. Thank you for your help!

 

[etaf]

i have tried a formula MIN with the left() to extract just the value - but that cannot be used in this type of data scale
so not sure how to exclude completed
and the gradient will not work unless there is a number 0-1 (percent 0 to 100%)