Index Match 3 Way Look Up

H

hiker8117

New Member
Joined
Mar 26, 2018
Messages
38
I am trying to pull Labor Dollars from Sheet1 into Sheet2 by using a 3 way lookup Index and Match Function.
The 3 criteria are JO, TSTSD and KO. Any help is appreciated. Thank you Gene

Sheet2
TSTSDJOKOLabor HoursTotal Dollars
JMR9
828MQ20495001
354
0
JIJ7
828MR60770
010
2700
JMR9
828MR607700202060

<colgroup><col style="mso-width-source:userset;mso-width-alt:3766; width:77pt" width="103" span="2"> <col style="mso-width-source:userset;mso-width-alt:1755;width:36pt" width="48"> <col style="mso-width-source:userset;mso-width-alt:3254;width:67pt" width="89"> <col style="mso-width-source:userset;mso-width-alt:3766;width:77pt" width="103"> </colgroup><tbody>
</tbody>

<tbody>
</tbody>

Sheet1
JO
TSTSDKOLabor Dollars
828MQ20495
JMR9
001
$15,843
828MR60770
JIJ7
010
$5,458
828MS41100
EEEW009$1,194
828MS41100
MFYX008
$913

<colgroup><col style="mso-width-source:userset;mso-width-alt:3766; width:77pt" width="103" span="4"> </colgroup><tbody>
</tbody>

<tbody>
</tbody>


<colgroup><col width="86"></colgroup><tbody>
</tbody>

<tbody>

<colgroup><col style="mso-width-source:userset;mso-width-alt:3108;width:64pt" width="85"> <col style="mso-width-source:userset;mso-width-alt:2194;width:45pt" width="60"> <col style="mso-width-source:userset;mso-width-alt:1499;width:31pt" width="41"> <col style="mso-width-source:userset;mso-width-alt:3766;width:77pt" width="103"> </colgroup><tbody>
</tbody>

<tbody>
</tbody>
</tbody>



<tbody>
</tbody>

<tbody>
</tbody>
 

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Try:
Copy formula down as needed.

Excel Workbook
ABCDE
1TSTSDJOKOLabor HoursTotal Dollars
2JMR9828MQ204951354$15,843
3JIJ7828MR6077010270$5,458
4JMR9828MR6077020206No Match
Sheet 2
Excel Workbook
ABCD
1JOTSTSDKOLabor Dollars
2828MQ20495JMR91$15,843
3828MR60770JIJ710$5,458
4828MS41100EEEW9$1,194
5828MS41100MFYX8$913
Sheet 1
 
Upvote 0
Wow..could not have come up with this if my life depended upon it. Thank you so much.

Would you be so kind as to help me understand what this formula does in a one sentence description.

Thank you

Gene
 
Upvote 0
You're welcome.
May take more than one sentence.

Using the example above:
This part of the formula
(ROW(Sheet1!$D$2:$D$5)-ROW(Sheet1!$D$2)+1) just returns the row numbers in your data set or
{1;2;3;4}

This part looks at the 3 criteria
((Sheet1!$A$2:$A$5=$B2)*(Sheet1!$B$2:$B$5=Sheet2!$A2)*(Sheet1!$C$2:$C$5=$C2)) and returns an array with 1 for a match and 0 for no match or:
{1;0;0;0}

When we divide {1;2;3;4}/{1;0;0;0} = {1;#DIV/0!;#DIV/0!;#DIV/0!}
The 6 in the AGGREGATE(15,6.... tells the function to ignore the error values of #DIV/0!

The function then returns the row number to the INDEX function.





<colgroup><col width="545"></colgroup><tbody>
</tbody>
 
Upvote 0
AhoyNC..

One more if I may: Why do we divide between the 2 statements and the * between the 3 criteria statements indicates that we multiply..correct?
Appreciate you response. Thanks again this was a big help.


=IFERROR(INDEX(Sheet1!$D$2:$D$64,AGGREGATE(15,6,(ROW(Sheet1!$D$2:$D$64)-ROW(Sheet1!$D$2)+1)/((Sheet1!$A$2:$A$64=$B2)*(Sheet1!$B$2:$B$64=Sheet2!$A2)*(Sheet1!$C$2:$C$64=$C2)),1)),"No Match")

Regards

Gene
 
Upvote 0
In this case the "*" means "and". Criteria 1 "and" Criteria 2 and Criteria 3 all must be true. In Excel TRUE =1 and FALSE = 0. So if all three are TRUE
((Sheet1!$A$2:$A$5=$B2)*(Sheet1!$B$2:$B$5=Sheet2!$A2)*(Sheet1!$C$2:$C$5=$C2)) will return either a 1 or 0 for each row in the data set. So in the example above we would get the following array for the second row (where TSTSD = JIJ7) {0;1;0;0}

Since this (ROW(Sheet1!$D$2:$D$5)-ROW(Sheet1!$D$2)+1) returns the row numbers.
By dividing {1;2;3;4}/{0;1;0;0} it will return the array {#DIV/0!;2;#DIV/0!;#DIV/0!} which would return 2 (row 2) to the index function.

Instead of using the formula below which would require you to enter it with CTRL-SHIFT-ENTER. I replaced the SMALL part of the formula below with the AGGRERATE function which only requires ENTER. AGGREGATE(15....) is the same as SMALL.

Excel Workbook
ABCDE
1TSTSDJOKOLabor HoursTotal Dollars
2JMR9828MQ204951354$15,843
3JIJ7828MR6077010270$5,458
4JMR9828MR6077020206No Match
Sheet 2
Excel Workbook
ABCD
1JOTSTSDKOLabor Dollars
2828MQ20495JMR91$15,843
3828MR60770JIJ710$5,458
4828MS41100EEEW9$1,194
5828MS41100MFYX8$913
Sheet 1
 
Upvote 0
How about the "regular formula" sumproduct


<table style="font-family:Arial; font-size:10pt; border-style: groove ;border-color:#00ff00;background-color:#fffcf9; color:#000000; "><tr><td ><b>sheet2</b></td></tr></table><br /><table border="1" cellspacing="0" style="font-family:Calibri,Arial; font-size:11pt; background-color:#ffffff; "> <colgroup><col style="font-weight:bold; width:30px; " /><col style="width:76.04px;" /><col style="width:80.79px;" /><col style="width:76.04px;" /><col style="width:76.04px;" /><col style="width:76.99px;" /></colgroup><tr style="background-color:#cacaca; text-align:center; font-weight:bold; font-size:8pt; "><td > </td><td >A</td><td >B</td><td >C</td><td >D</td><td >E</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >1</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">TSTSD</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">JO</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">KO</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">Labor Hours</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">Total Dollars</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >2</td><td >JMR9</td><td >828MQ20495</td><td style="text-align:right; ">1</td><td style="text-align:right; ">354</td><td style="text-align:right; ">$15,843.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >3</td><td >JIJ7</td><td >828MR60770</td><td style="text-align:right; ">10</td><td style="text-align:right; ">270</td><td style="text-align:right; ">$5,458.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >4</td><td >JMR9</td><td >828MR60770</td><td style="text-align:right; ">20</td><td style="text-align:right; ">206</td><td style="text-align:right; ">$0.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >5</td><td >EEEW</td><td >828MS41100</td><td style="text-align:right; ">9</td><td > </td><td style="text-align:right; ">$1,194.00</td></tr></table><br /><table style="font-family:Arial; font-size:10pt; border-style: groove ;border-color:#00ff00;background-color:#fffcf9; color:#000000; "><tr><td ><b></b></td></tr><tr><td ><table border = "1" cellspacing="0" cellpadding="2" style="font-family:Arial; font-size:9pt;"><tr style="background-color:#cacaca; font-size:10pt;"><td >Cell</td><td >Formula</td></tr><tr><td >E2</td><td >=SUMPRODUCT((sheet1!$A$2:$A$5=B2)*(sheet1!$B$2:$B$5=A2)*(sheet1!$C$2:$C$5=C2)*(sheet1!$D$2:$D$5))</td></tr></table></td></tr></table> <br /><br />
 
Upvote 0
Again can't thank you enough I totally get it. I wish there was a book to purchase that listed all functions and showed examples.

Regards

Gene
 
Upvote 0
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