Macro/Function to Replace Multiple Strings of Text

nyastrab

New Member
Joined
Jul 29, 2009
Messages
3
Hi -- I need to normalize a bunch of company names. By 'normalize' i mean to remove things like "Ltd", "Inc", "LLP", "LP", "The ", "&", etc. The function needs to ignore case and strip out punctuation.

I tried recording a macro (below), but it cuts out if there are too many rows on the file.

Can anyone help me set something up for this? Thanks.
--------
Selection.Replace What:="The ", Replacement:="", LookAt:=xlPart, _
SearchOrder:=xlByRows, MatchCase:=False, SearchFormat:=False, _
ReplaceFormat:=False
Selection.Replace What:=".", Replacement:="", LookAt:=xlPart, _
SearchOrder:=xlByRows, MatchCase:=False, SearchFormat:=False, _
ReplaceFormat:=False
Selection.Replace What:=",", Replacement:="", LookAt:=xlPart, _
SearchOrder:=xlByRows, MatchCase:=False, SearchFormat:=False, _
ReplaceFormat:=False
Selection.Replace What:=":", Replacement:="", LookAt:=xlPart, _
SearchOrder:=xlByRows, MatchCase:=False, SearchFormat:=False, _
ReplaceFormat:=False
Selection.Replace What:=";", Replacement:="", LookAt:=xlPart, _
SearchOrder:=xlByRows, MatchCase:=False, SearchFormat:=False, _
ReplaceFormat:=False
Selection.Replace What:="'", Replacement:="", LookAt:=xlPart, _
SearchOrder:=xlByRows, MatchCase:=False, SearchFormat:=False, _
ReplaceFormat:=False
 

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RolfJ

Banned
Joined
Jul 29, 2009
Messages
333
This is the macro I would use.

Sub CleanUp()
Dim c As Range
For Each c In Selection.Cells
c.Value = Replace(c.Value, "Ltd", "")
c.Value = Replace(c.Value, "Inc", "")
'and so on
c.Value = Trim(c.Value)
Next c
End Sub

As you can see you will need to extend it by adding additional Replace statements for each of the items you need to eliminate.

Hope this helped,
Rolf
 

Peter_SSs

MrExcel MVP, Moderator
Joined
May 28, 2005
Messages
57,397
Office Version
  1. 365
Platform
  1. Windows
nyastrab

Not quite sure what you mean by "it cuts out if there are too many rows on the file", but you could see if this more compact code is any use to you. Suggest you test on a copy of your workbook.

<font face=Courier New><br><SPAN style="color:#00007F">Sub</SPAN> ReplaceStrings()<br>    <SPAN style="color:#00007F">Dim</SPAN> DoNotWant<br>    <SPAN style="color:#00007F">Dim</SPAN> i <SPAN style="color:#00007F">As</SPAN> <SPAN style="color:#00007F">Long</SPAN><br>    <br>    DoNotWant = Array("The ", ".", ",", ":", ";", "'", "Ltd", "Inc") <SPAN style="color:#007F00">'<-- extend as needed</SPAN><br>    Application.ScreenUpdating = <SPAN style="color:#00007F">False</SPAN><br>    <SPAN style="color:#00007F">With</SPAN> Columns("A") <SPAN style="color:#007F00">'<-- adjust to suit your column</SPAN><br>        <SPAN style="color:#00007F">For</SPAN> i = 0 <SPAN style="color:#00007F">To</SPAN> <SPAN style="color:#00007F">UBound</SPAN>(DoNotWant)<br>            .Replace What:=DoNotWant(i), Replacement:="", LookAt:=xlPart, _<br>                SearchOrder:=xlByRows, MatchCase:=False, SearchFormat:=<SPAN style="color:#00007F">False</SPAN>, _<br>                ReplaceFormat:=False<br>        <SPAN style="color:#00007F">Next</SPAN> i<br>    <SPAN style="color:#00007F">End</SPAN> <SPAN style="color:#00007F">With</SPAN><br>    Application.ScreenUpdating = <SPAN style="color:#00007F">True</SPAN><br><SPAN style="color:#00007F">End</SPAN> <SPAN style="color:#00007F">Sub</SPAN><br><br></FONT>
 

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