Macro to Audit Trail a Specific Sheet

legalhustler

Well-known Member
Joined
Jun 5, 2014
Messages
1,136
Office Version
  1. 365
  2. 2016
Platform
  1. Windows
Hello VBA Gurus!

I want to keep a track of any changes (doesn't necessarily have to track any formatting changes) to a specific sheet in a separate sheet called "Log". I found the following code that almost does what I want but I would like to break the attributes in different columns instead of one cell. I need the following fields in this specific order:

1) Computer Name - currently it uses the Excel application name, but I need the computer name. I think code is supposed to use the Environ function to do that.
2) Cell - this is the cell that is being changed, should be relative cell reference like B2 and not $B$2
3) Previous Amount - should use "$" sign and comma for each number unit. For negatives it should be use the parenthesis format i.e. "$ (xxx,xxx).
4) Current Amount - See above. If the amount gets deleted then the current amount should show a blank.
5) Date - date of change i.e. 7/26/2021
6) Time - time of change i.e. 12:53 PM (no need to put the seconds)

VBA Code:
Dim PreviousValue

Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Value <> PreviousValue Then
Sheets("Log").Cells(65000, 1).End(xlUp).Offset(1, 0).Value = _
Application.UserName & " changed cell " & Target.Address _
& " from " & PreviousValue & " to " & Target.Value & " at: " & Time & " on: " & Date
End If
End Sub

Private Sub Worksheet_SelectionChange(ByVal Target As Range)
PreviousValue = Target.Value
End Sub

Any help is appreciated. TIA!
 

Crystalyzer

Well-known Member
Joined
Oct 18, 2011
Messages
688
Office Version
  1. 365
Platform
  1. Windows
Sorry for the confusion, I was only giving you the macro that was changing. The complete solution is included below. Remember to place this code in the worksheet that you are auditing's vbe area.

VBA Code:
Option Explicit
Option Base 1

Dim PreviousValue As Variant

Private Sub Worksheet_SelectionChange(ByVal t As Range)
    PreviousValue = t.Value
End Sub

Private Sub Worksheet_Change(ByVal Target As Range)
            Dim nxtRow As Long
           
            If Target.Cells.Count = 1 Then
                nxtRow = Worksheets("Log").Cells(Rows.Count, 1).End(xlUp).Row + 1
               
                If Target.Value <> PreviousValue Then
                    With Sheets("Log")
                        .Cells(nxtRow, 1).Value = Environ$("computername")
                        .Cells(nxtRow, 2).Value = Replace(Target.Address, "$", "")
                        With .Cells(nxtRow, 3)
                            .Value = PreviousValue
                            If InStr(1, CStr(.Value), ".", vbTextCompare) <> 0 Then
                                .NumberFormat = "$#,##0.00_);[Red]($#,##0.00)"
                            Else
                                .NumberFormat = "$#,##0_);[Red]($#,##0)"
                            End If
                        End With
                        If Target.Value = "" Then
                            .Cells(nxtRow, 4).Value = ""
                        Else
                            With .Cells(nxtRow, 4)
                                .Value = Target.Value
                                If InStr(1, CStr(.Value), ".", vbTextCompare) <> 0 Then
                                    .NumberFormat = "$#,##0.00_);[Red]($#,##0.00)"
                                Else
                                    .NumberFormat = "$#,##0_);[Red]($#,##0)"
                                End If
                            End With
                        End If
                        .Cells(nxtRow, 5).Value = DateSerial(Year(Now()), Month(Now()), Day(Now()))
                        With .Cells(nxtRow, 6)
                            .Value = TimeSerial(Hour(Now()), Minute(Now()), 0)
                            .NumberFormat = "hh:mm AM/PM"
                        End With
                    End With
                End If
            End If
End Sub
 

Excel Facts

Highlight Duplicates
Home, Conditional Formatting, Highlight Cells, Duplicate records, OK to add pink formatting to any duplicates in selected range.

legalhustler

Well-known Member
Joined
Jun 5, 2014
Messages
1,136
Office Version
  1. 365
  2. 2016
Platform
  1. Windows
Sorry for the confusion, I was only giving you the macro that was changing. The complete solution is included below. Remember to place this code in the worksheet that you are auditing's vbe area.

VBA Code:
Option Explicit
Option Base 1

Dim PreviousValue As Variant

Private Sub Worksheet_SelectionChange(ByVal t As Range)
    PreviousValue = t.Value
End Sub

Private Sub Worksheet_Change(ByVal Target As Range)
            Dim nxtRow As Long
        
            If Target.Cells.Count = 1 Then
                nxtRow = Worksheets("Log").Cells(Rows.Count, 1).End(xlUp).Row + 1
            
                If Target.Value <> PreviousValue Then
                    With Sheets("Log")
                        .Cells(nxtRow, 1).Value = Environ$("computername")
                        .Cells(nxtRow, 2).Value = Replace(Target.Address, "$", "")
                        With .Cells(nxtRow, 3)
                            .Value = PreviousValue
                            If InStr(1, CStr(.Value), ".", vbTextCompare) <> 0 Then
                                .NumberFormat = "$#,##0.00_);[Red]($#,##0.00)"
                            Else
                                .NumberFormat = "$#,##0_);[Red]($#,##0)"
                            End If
                        End With
                        If Target.Value = "" Then
                            .Cells(nxtRow, 4).Value = ""
                        Else
                            With .Cells(nxtRow, 4)
                                .Value = Target.Value
                                If InStr(1, CStr(.Value), ".", vbTextCompare) <> 0 Then
                                    .NumberFormat = "$#,##0.00_);[Red]($#,##0.00)"
                                Else
                                    .NumberFormat = "$#,##0_);[Red]($#,##0)"
                                End If
                            End With
                        End If
                        .Cells(nxtRow, 5).Value = DateSerial(Year(Now()), Month(Now()), Day(Now()))
                        With .Cells(nxtRow, 6)
                            .Value = TimeSerial(Hour(Now()), Minute(Now()), 0)
                            .NumberFormat = "hh:mm AM/PM"
                        End With
                    End With
                End If
            End If
End Sub
No worries - this is great! If I change a formula the pop up debug prompts, anyway for the code to disregard formula changes so the debug message doesn't show? Thank you.
 

Crystalyzer

Well-known Member
Joined
Oct 18, 2011
Messages
688
Office Version
  1. 365
Platform
  1. Windows
Which cells contain formulas that are causing the debug error? I have tried inputting and editing formulas and all seems to work.
 

legalhustler

Well-known Member
Joined
Jun 5, 2014
Messages
1,136
Office Version
  1. 365
  2. 2016
Platform
  1. Windows
Yeah not getting an error when I modify the formula but if the formula returns an error like VALUE# then the debug message pops up, would be best if it didn't show. Thanks again.
 

legalhustler

Well-known Member
Joined
Jun 5, 2014
Messages
1,136
Office Version
  1. 365
  2. 2016
Platform
  1. Windows
Okay this is probably my last request, I removed the gridlines and borders from the log sheet and would like to know if borders can be added dynamically to each cell for the 6 columns whenever a new row gets added to the log sheet?
 

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