Mailmerge data layout - vertical or horizontal

JugglerJAF

Active Member
Joined
Feb 17, 2002
Messages
272
(Apologies of this needs to be in a Word forum, but it is 50% Excel related!)

I have some data that I use to create a mailmerge, and in its raw form, the data looks like this:
hardwaresupportprice
Alphaa1£11
Alphaa2£12
Bravob1£22
Bravob2£24
Bravob3£26
Charliec1£33

<tbody>
</tbody>

From this, I need a mailmerge to produce 3 letters (one each addressed to Alpha, Bravo, and Charlie) and each letter needs to show the support description and price for all available products, so the final output would be:
1 letter to Alpha, listing two levels of support (a1 and a2), and their associated prices (£11 and £12)
1 letter to Bravo, listing three levels of support (b1, b2, and b3), and their associated prices (£12, £22, and £24)
1 letter to Charlie, listing one level of support (c1), and its associated price (£33)

The current process for doing this requires the layout of the data file to be changed from the tabular "vertical" format above (6 rows, 3 columns) to a "horizontal" format (3 rows, six columns) as shown below.
hardwaresupport_1price_1support_2price_2support_3price_3
Alphaa1£11a2£12
Bravob1£22b2£24b3£26
Charliec1£33

<tbody>
</tbody>

Is there any way of doing the mailmerge with the data in the original layout so that I don't have to amend the layout every time?
 

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Fluff

MrExcel MVP, Moderator
Joined
Jun 12, 2014
Messages
56,431
Office Version
  1. 365
Platform
  1. Windows
How about using this to change the format
Rich (BB code):
Sub JugglerJAF()
   Dim Cl As Range
   
   With CreateObject("Scripting.dictionary")
      For Each Cl In Range("A2", Range("A" & Rows.count).End(xlUp))
         .Item(Cl.Value) = .Item(Cl.Value) & Cl.Offset(, 1).Value & "|" & Cl.Offset(, 2).Value & "|"
      Next Cl
      Range("F2").Resize(.count, 2).Value = Application.Transpose(Array(.Keys, .Items))
      Range("G2:G100000").TextToColumns Range("G2"), xlDelimited, , , False, False, False, False, True, "|"
   End With
End Sub
 

JugglerJAF

Active Member
Joined
Feb 17, 2002
Messages
272
Thanks for the suggestion. I do already have a macro that converts the data, but it's not as elegant as your solution.

I'll have a look and see if I can use this shorter approach in the future.
 

Fluff

MrExcel MVP, Moderator
Joined
Jun 12, 2014
Messages
56,431
Office Version
  1. 365
Platform
  1. Windows
You're welcome & thanks for the feedback
 

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