Making an Excel Database

ElectricSkywalker

Board Regular
Joined
May 27, 2002
Messages
112
Hi All,

I have recently been asked make a database in Excel. Yes, I know that Access would be the better program to use, but our firm doesn't seem to have enough Access licences, so I need a quick lesson in creating a database in Excel.

Basically, I have started by creating the user forms in VBA. That was the easy part.
However, I have only worked out how to input the data into one cell at a time.

Example:

Name: (Linked to Cell G1)
Sales Date: (linked to Cell H1)
Number of Sales: (Linked to Cell I1)

If the first person enters the data, thats fine, cells G1, H1 and I1 are filled up.

How do I then get the second persons data to go down to Rows G2, H2, and I2......and so on????


Can anyone direct me to any sites or examples on the web that I can get into and have a crack at?? It would be most appreciated,

Cheers,
Greg
 

Excel Facts

Return population for a City
If you have a list of cities in A2:A100, use Data, Geography. Then =A2.Population and copy down.
You may want to try the built-in Excel Data Form for managing an Excel database. On the pull-down menu it is Data-Form...

The default form will update a database, search, querry and all sorts of things automatically. To set it up label a block of columns with your field names put the cursor in the first record(row) and activate the utility.

The code below will work with a table that is on the same sheet as the navagation menu. I use buttons and Photo objects that act as buttons to activate the code below. For your data table I start in AA1 with cells labled as text and lable the fields (AA1,AB1,AC1...)then load the table with at least one data element in AA2 (A dummy like: "First Record" or 1, anything will work.) this sets the table for the data-form defalts. The Data-Form will use your column lables as the forms field lables. It all works very slick. The code below uses the Sendkeys command to activate or use the Data-Form.

Note Data forms can display a maximum of 32 fields at one time. You can only have one Data-List per sheet, but you may have many sheets in a workbook. JSW

Sub DBForm()
'Macro made; 12/13/2001, By: Joe Was.
'Keyboard Shortcut: Ctrl+b.
'Runs the DataBase input Form.

'Calibrate screen for scroll to DataBase-Data-Table.
Sheets("Menu").Select
Range("A1").Select
ActiveWindow.SmallScroll ToRight:=13

'Select first DataBase record.
Range("AA2").Select

'Clean Screen and show Default Data Form.
ActiveWindow.ScrollColumn = 1
SendKeys "%do"

End Sub


Sub myExit()
'Exit the database form.
SendKeys "%fx"
End Sub


Sub myClose()
'Close the datbase form.
SendKeys "%fc:"
End Sub


Sub myPrint1()
'Print the data table.
Dim Msg, Style, Title, Help, Ctxt, Response, MyString

Msg = "Print Data Now?" ' Define message.
Style = vbOKCancel ' Define buttons.
Title = "Ready to Print?" ' Define title.
'Help = "DEMO.HLP" ' Define Help file.
'Ctxt = 1000 ' Define topic
' context.
' Display message.
Response = MsgBox(Msg, Style, Title)
If Response = vbOK Then ' User chose Yes.
Columns("AA:AI").Select
ActiveSheet.PageSetup.PrintArea = "$AA:$AI"
ActiveWindow.SelectedSheets.PrintOut Copies:=1, Collate:=True
ActiveWindow.ScrollColumn = 1
Else ' User chose No.
GoTo Can
End If
End
Can:

End Sub

Sub mySave()
'Save this workbook.
ActiveWorkbook.Save
End Sub

Sub VDBT()
'Move to the data table.
Range("AA2").Select
End Sub

Sub MainView()
'Return to the navagation menu.
ActiveWindow.ScrollColumn = 1
End Sub
 
Upvote 0
I am using Excel 2007 - 1) where is the excel dataform - I can't locate it? 2) How do you make the worksheet open the dataform? I played around with the JWalk form, but I am not sure how to call it from the program.

Thanks.
 
Upvote 0
Highlight each column at the G1 cell down to the last cell being used and press Ctrl and D at the same time, this will bring the formulas down each column to link the right cells.
EX:
1. (G1)
2. (G2)
3. (G3)
etc.....
 
Upvote 0

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