Moving Data in Cell

[daigia_dzadzich]

Hi,

I'm currently using excel 2010 & possibly upgrade to a later version in a near future. My question is that I currently have a large excel sheet with data look like below (Please note that the common fields are the member id & dependent associate id):

member Id	name	dependent associate id	dependent name
1	Jim	1	Carol
2	Todd	2	Sue
		2	Sam
3	Chris	3	Kristy
		3	Aiden
		3	Isabella

<tbody>
</tbody>

What formula & syntax to move the data which have the end result looking like this:

member id	name	dependent name 1	dependent name 2	dependent name 3
1	Jim	Carol	N/A	N/A
2	Todd	Sue	Sam	N/A
3	Chris	Kristy	Aiden	Isabella

<tbody>
</tbody>

Could you please help? Appreciate any inputs/assistants.

Thank you in advance,
Chris

 

[hiker95]

daigia_dzadzich,

Welcome to the MrExcel forum.

1. What version of Windows are you using?

2. Are you using a PC or a Mac?

Here is a macro solution for you to consider, based on the fact that your raw data is sorted/grouped in column D.

You can change the raw data worksheet name in the macro.

Sample raw data, and, results:

Excel 2007
	A	B	C	D	E	F	G	H	I	J	K	L
1	member Id	name	dependent associate id	dependent name			member ID	name	dependent name 1	dependent name 2	dependent name 3
2	1	Jim	1	Carol			1	Jim	Carol	N/A	N/A
3	2	Todd	2	Sue			2	Todd	Sue	Sam	N/A
4			2	Sam			3	Chris	Kristy	Aiden	Isabella
5	3	Chris	3	Kristy
6			3	Aiden
7			3	Isabella
8
Sheet1

Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code
2. Open your NEW workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Sub ReorgData()
' hiker95, 01/05/2016, ME912210
Dim lr As Long, r As Long, nr As Long, nc As Long, lc As Long, n As Long
Application.ScreenUpdating = False
With Sheets("Sheet1")   '<-- you can change the sheet name here
  .Range("G1").Resize(, 2).Value = Array("member ID", "name")
  nr = 2: nc = 9
  lr = .Cells(Rows.Count, 3).End(xlUp).Row
  For r = 2 To lr
    n = Application.CountIf(.Columns(3), .Cells(r, 3).Value)
    If n = 1 Then
      .Cells(nr, 7).Resize(, 2).Value = .Cells(r, 1).Resize(, 2).Value
      .Cells(nr, nc).Value = .Cells(r, 4).Value
    Else
      .Cells(nr, 7).Resize(, 2).Value = .Cells(r, 1).Resize(r, 1).Resize(, 2).Value
      .Cells(nr, nc).Resize(, n).Value = Application.Transpose(.Range(.Cells(r, 4), .Cells(r + n - 1, 4)).Value)
    End If
    nr = nr + 1
    r = r + n - 1
  Next r
  lc = .Cells.Find("*", , xlValues, xlWhole, xlByColumns, xlPrevious, False).Column
  With .Cells(1, nc).Resize(, lc - 8)
    .Formula = "=""dependent name "" & Column() - 8"
    .Value = .Value
  End With
  On Error Resume Next
  .Range(.Cells(2, nc), .Cells(nr - 1, lc)).SpecialCells(xlCellTypeBlanks).Value = "N/A"
  .Columns(1).Resize(, lc).AutoFit
End With
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm, and, answer the "do you want to enable macros" question as "yes" or "OK" (depending on the button label for your version of Excel) the next time you open your workbook.

Then run the ReorgData macro.

 

[daigia_dzadzich]

daigia_dzadzich,

Welcome to the MrExcel forum.

1. What version of Windows are you using?

2. Are you using a PC or a Mac?

Here is a macro solution for you to consider, based on the fact that your raw data is sorted/grouped in column D.

You can change the raw data worksheet name in the macro.

Sample raw data, and, results:

Excel 2007

	A	B	C	D	E	F	G	H	I	J	K	L
1	member Id	name	dependent associate id	dependent name			member ID	name	dependent name 1	dependent name 2	dependent name 3
2	1	Jim	1	Carol			1	Jim	Carol	N/A	N/A
3	2	Todd	2	Sue			2	Todd	Sue	Sam	N/A
4			2	Sam			3	Chris	Kristy	Aiden	Isabella
5	3	Chris	3	Kristy
6			3	Aiden
7			3	Isabella
8

<tbody>
</tbody>

Sheet1​

Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code
2. Open your NEW workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Sub ReorgData()
' hiker95, 01/05/2016, ME912210
Dim lr As Long, r As Long, nr As Long, nc As Long, lc As Long, n As Long
Application.ScreenUpdating = False
With Sheets("Sheet1")   '<-- you can change the sheet name here
  .Range("G1").Resize(, 2).Value = Array("member ID", "name")
  nr = 2: nc = 9
  lr = .Cells(Rows.Count, 3).End(xlUp).Row
  For r = 2 To lr
    n = Application.CountIf(.Columns(3), .Cells(r, 3).Value)
    If n = 1 Then
      .Cells(nr, 7).Resize(, 2).Value = .Cells(r, 1).Resize(, 2).Value
      .Cells(nr, nc).Value = .Cells(r, 4).Value
    Else
      .Cells(nr, 7).Resize(, 2).Value = .Cells(r, 1).Resize(r, 1).Resize(, 2).Value
      .Cells(nr, nc).Resize(, n).Value = Application.Transpose(.Range(.Cells(r, 4), .Cells(r + n - 1, 4)).Value)
    End If
    nr = nr + 1
    r = r + n - 1
  Next r
  lc = .Cells.Find("*", , xlValues, xlWhole, xlByColumns, xlPrevious, False).Column
  With .Cells(1, nc).Resize(, lc - 8)
    .Formula = "=""dependent name "" & Column() - 8"
    .Value = .Value
  End With
  On Error Resume Next
  .Range(.Cells(2, nc), .Cells(nr - 1, lc)).SpecialCells(xlCellTypeBlanks).Value = "N/A"
  .Columns(1).Resize(, lc).AutoFit
End With
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm, and, answer the "do you want to enable macros" question as "yes" or "OK" (depending on the button label for your version of Excel) the next time you open your workbook.

Then run the ReorgData macro.

Thank you, Hiker95 for your feedback. I'm using Windows 7 & not familiar w/ the macro... sorry
I'm looking for a formula to enter into a cell & then drag it to other cells.

Thanks.

 

[hiker95]

Thank you, Hiker95 for your feedback. I'm using Windows 7 & not familiar w/ the macro... sorry

daigia_dzadzich,

Thanks for the feedback. You are welcome.

I'm looking for a formula to enter into a cell & then drag it to other cells.

Click on the Reply to Thread button, and just put the word BUMP in the thread. Then, click on the Post Quick Reply button, and someone else will assist you.