Need a Useful Pivot Table from a SharePoint Document Set Export


New Member
May 20, 2016
Hello Team,

I've exported a list of metadata from my SharePoint Document Set library. The library is where we manage our "kaizens" which are a kind of standardized meeting. For each kaizen, I've captured the Topic, Date, and Members who attended the meeting. Because the Member field in SharePoint is a Person or Group field, the export shows the members in one cell, separated by semicolons and "#12" or some such, which I assume is a result of their MS Lync presence. Anyway, I've cleared out the hashtags and numbers, and separated the names out using the Text to Columns function. I am thus left with something like the following:

Topic1Date1Joe SchmoJill BondLinda MooreTerry StartGeorge ThorogoodRick James
Topic2Date2Jim SmithJoe SchmoKarl Lawrence
Topic3Date3Jill BondKarl Lawrence


My goal is to get this into a pivot table so I can run reports by Member, by month. In order to do that, I have to get rows with Topic/Date/Name, for every name who attended the topic, when the number of attendees is variable. Something about this seems like it should be intuitive, but I just can't seem to wrap my brain around it. Any help would be greatly appreciated!

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