# Pivot Tables - Show totals in descending order

#### Shearman

##### New Member
I've created a pivot table of about 2000 rows of data to try and locate duplicate information on particular columns. I thought that pivot tables automatically show totals in descending order from most times repeated to 1. However, I'm having to search the entire pivot table for items that show more than 1.

For example, the table currently reads:

Phone number------Total
777-777-7777-------1
999-999-9999-------2
222-222-2222-------1
444-444-4444-------1
333-333-3333-------2

I need it to list in descending order:

Phone number------Total
999-999-9999-------2
333-333-3333-------2
222-222-2222-------1
777-777-7777-------1
444-444-4444-------1

I hope this makes sense. If so, can someone please help me out here? Thanks a mil!!!

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Square and cube roots
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#### geolefty

##### Board Regular
Assuming that Phone numbers is the field in the pivot table and you are using 'count'.

Select the field and then right click to Field Setting and then goto "advanced" then select the Autosort options and then choose descending using field "Count of Phone number".

HTH

#### mrhartley

##### Well-known Member
Hello,

You could try and use the 'subtotals'' feature instead of pivot tables.

Also, there is loads of posts on formulas and code here in the forums on how to find duplicates.

Good luck

HTH
~Mark

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