Preserve Pivot Table Format When Emailing

Claymationator

Well-known Member
Joined
Sep 26, 2006
Messages
705
I am using the following code in a workbook to email out certain sheets to some different clients. Everything here works fine, but some of the summaries are in Pivot Tables that I refresh weekly, and then send off. The problem here is that this code is emailing the values, but I also want to preserve the pivot table formatting in the sheet that is mailed. The Pivot Tables are formatted how I want them, but because it is the format of the table and not the actual cells, I am not sure how to achieve this. I put in one line of code before I remembered that it was not the actual cells that were formatted - so obviously in this case it doesn't do anything.

Any help is appreciated.

Code:
.Cells.PasteSpecial xlPasteFormats

Code:
Sub MailSummarySheet()
'Working in 2000-2010
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim Sourcewb As Workbook
    Dim Destwb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim OutApp As Object
    Dim OutMail As Object
    Dim sh As Worksheet
    Dim TheActiveWindow As Window
    Dim TempWindow As Window

    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With

    Set Sourcewb = ActiveWorkbook

    'Copy the sheets to a new workbook
    'We add a temporary Window to avoid the Copy problem
    'if there is a List or Table in one of the sheets and
    'if the sheets are grouped
    With Sourcewb
        Set TheActiveWindow = ActiveWindow
        Set TempWindow = .NewWindow
        .Sheets(Array("CFSDataBU", "CFSDataDivision", "CFSDataRegion", "CFSDataMarket", "CFSDataStore")).Copy
    End With

    'Close temporary Window
    TempWindow.Close

    Set Destwb = ActiveWorkbook

    'Determine the Excel version and file extension/format
    With Destwb
        If Val(Application.Version) < 12 Then
            'You use Excel 97-2003
            FileExtStr = ".xls": FileFormatNum = -4143
        Else
            'You use Excel 2007-2010, we exit the sub when your answer is
            'NO in the security dialog that you only see  when you copy
            'an sheet from a xlsm file with macro's disabled.
            If Sourcewb.Name = .Name Then
                With Application
                    .ScreenUpdating = True
                    .EnableEvents = True
                End With
                MsgBox "Your answer is NO in the security dialog"
                Exit Sub
            Else
                Select Case Sourcewb.FileFormat
                Case 51: FileExtStr = ".xlsx": FileFormatNum = 51
                Case 52:
                    If .HasVBProject Then
                        FileExtStr = ".xlsm": FileFormatNum = 52
                    Else
                        FileExtStr = ".xlsx": FileFormatNum = 51
                    End If
                Case 56: FileExtStr = ".xls": FileFormatNum = 56
                Case Else: FileExtStr = ".xlsb": FileFormatNum = 50
                End Select
            End If
        End If
    End With

        'Change all cells in the worksheets to values if you want
        For Each sh In Destwb.Worksheets
            sh.Select
            With sh.UsedRange
                .Cells.Copy
                .Cells.PasteSpecial xlPasteValues
                .Cells.PasteSpecial xlPasteFormats
                .Cells(1).Select
            End With
            Application.CutCopyMode = False
            Destwb.Worksheets(1).Select
        Next sh


    'Save the new workbook/Mail it/Delete it
    TempFilePath = Environ$("temp") & "\"
    TempFileName = "Store PFS Utilization Summaries" 'Sourcewb.Name & " " & Format(Now, "dd-mmm-yy")

    Set OutApp = CreateObject("Outlook.Application")
    Set OutMail = OutApp.CreateItem(0)

    With Destwb
        .SaveAs TempFilePath & TempFileName & FileExtStr, _
                FileFormat:=FileFormatNum
        On Error Resume Next
        With OutMail
            '.To = "user@email.com"
            .CC = "user@email.com"
            .BCC = ""
            .Subject = "Store PFS Utilization Summaries"
            .Body = "Please see the attached file for the most recent PFS Utilization Summaries."
            .Attachments.Add Destwb.FullName
            'You can add other files also like this
            '.Attachments.Add ("C:\test.txt")
            .Send   'or use .Display
        End With
        On Error GoTo 0
        .Close savechanges:=False
    End With

    'Delete the file you have send
    Kill TempFilePath & TempFileName & FileExtStr

    Set OutMail = Nothing
    Set OutApp = Nothing

    With Application
        .ScreenUpdating = True
        .EnableEvents = True
    End With
End Sub
 

Excel Facts

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Use =MROUND(A2,"0:30") to round to nearest half hour. Use =CEILING(A2,"0:30") to round to next half hour.
So, I did think of a way around this...I just copied the pivot table (minus the report filter) and pasted to another area in the workbook so that it kept the current formatting and values only. Then I just used the format painter and painted right back over the top of the existing pivot so that the actual cells took on the formatting as well.

Right now this works, but I would love for something that is more automated, as there may be instances where the layout of the pivot changes, or where row/columns change as the business changes. So it would be nice not to have to go through that process every time something does change.

Again, any help is appreciated.
 
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