Ranking Scores

Richard Stevens

New Member
Joined
Oct 28, 2011
Messages
5
Hi all,
I am really stuck please can anybody help, i have a excel spread sheet with a list of drivers and there various scores, what i am trying to do is in a seperate sheet get the worst drivers by there total score ie any driver with a score of less than 85. i can get all drivers with a look up but i cannot get just the drivers with a score of less than 85 without having all driver names.
 

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AhoyNC

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Office Version
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Re: Richy Stevens

Instead of using vlookup could you use advance filter?
The draw back to advance filter is anytime you change data in the data base you would have to rerun the filter where a formula would update as soon as the data was changed.
However it is easy to change the criteria on the filter ro say get a list of the best drivers.

I saw your 2nd post of data, but I didn't see a total score column.

Below is an example with advance filter

Main list on sheet 1.
<TABLE style="WIDTH: 208pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=277><COLGROUP><COL style="WIDTH: 64pt; mso-width-source: userset; mso-width-alt: 3108" width=85><COL style="WIDTH: 48pt" span=3 width=64><TBODY><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; WIDTH: 64pt; HEIGHT: 15pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 height=20 width=85>Driver Name</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl65 width=64>Var2</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl65 width=64>Var3</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 1pt solid" class=xl66 width=64>Total</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl67 height=20>Driver-1</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>34</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>60</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 1pt solid" class=xl68 align=right>94</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl67 height=20>Driver-2</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>3</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>34</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 1pt solid" class=xl68 align=right>37</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl67 height=20>Driver-3</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>43</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>34</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 1pt solid" class=xl68 align=right>77</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl67 height=20>Driver-4</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>43</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>54</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 1pt solid" class=xl68 align=right>97</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl67 height=20>Driver-5</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>43</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 align=right>54</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 1pt solid" class=xl68 align=right>97</TD></TR><TR style="HEIGHT: 15.75pt" height=21><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15.75pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl69 height=21>Driver-6</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl70 align=right>43</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl70 align=right>454</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 1pt solid" class=xl71 align=right>497</TD></TR></TBODY></TABLE>

Criteria & Output on sheet 2

<TABLE style="WIDTH: 400pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=533><COLGROUP><COL style="WIDTH: 64pt; mso-width-source: userset; mso-width-alt: 3108" width=85><COL style="WIDTH: 48pt" span=7 width=64><TBODY><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: yellow; WIDTH: 64pt; HEIGHT: 15pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl71 height=20 width=85>Driver Name</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: yellow; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl72 width=64>Var2</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: yellow; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl72 width=64>Var3</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: yellow; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl72 width=64>Total</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: #f0f0f0" class=xl73 width=64> </TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: #f0f0f0" class=xl73 width=64> </TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: #f0f0f0" class=xl73 width=64> </TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 1pt solid" class=xl74 width=64> </TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: yellow; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl75 height=20> </TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: yellow; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl67> </TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: yellow; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl67> </TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: yellow; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl67><85</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"> <=====</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: black 1pt solid; mso-ignore: colspan" colSpan=3>Criteria range in yellow.</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl77 height=20> </TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid" class=xl76> </TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: #b8cce4; HEIGHT: 15pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl78 height=20>Driver Name</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: #b8cce4; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66>Var2</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: #b8cce4; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66>Var3</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: #b8cce4; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl66>Total</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"> <=====</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0; mso-ignore: colspan" colSpan=2>Output Range</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid" class=xl76> </TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl68 height=20>Driver-2</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl65 align=right>3</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl65 align=right>34</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl65 align=right>37</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid" class=xl76> </TD></TR><TR style="HEIGHT: 15.75pt" height=21><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 15.75pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl69 height=21>Driver-3</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl70 align=right>43</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl70 align=right>34</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl70 align=right>77</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl79> </TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl79> </TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl79> </TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid" class=xl80> </TD></TR></TBODY></TABLE>
 

Richard Stevens

New Member
Joined
Oct 28, 2011
Messages
5
Re: Richy Stevens

Thanyou for the reply , sorry but i haven't explained myself very well it was the driving style points which is the key and then the drivers name.

Could you still do this in advanced filter???
 

AhoyNC

Well-known Member
Joined
Oct 10, 2011
Messages
4,722
Office Version
  1. 365
Platform
  1. Windows
Yes, in advance filter the field names have to match the field names in your list exactly, so probably best to use copy paste.
In my example if driver style was "var. 1" then just put <85 in the cell below it and run the query.
The nice thing about filter is you could search for multiple criteria such as driver style <85 and braking >80.

This video shows how to use advance filter (there are a number of videos at this sit on filter).

http://www.youtube.com/user/excelisfun#p/search/0/SU1qGbN6Rs8

Hope this helps.
 

AhoyNC

Well-known Member
Joined
Oct 10, 2011
Messages
4,722
Office Version
  1. 365
Platform
  1. Windows

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One note of caution with advance filter. In 2007 & 2010 the default is to filter the list in place. Make sure you check copy to another location.
Otherwise it will filter the list on your sheet 1. Not a big deal you will not lose any data - it just hides the rows & all you have to do is remove the filter to show data again.
 

Richard Stevens

New Member
Joined
Oct 28, 2011
Messages
5
Hi,
Watched the link fantastic stuff have done it and got the data i really appretiate your input and thanks.

Just one question can this automatically update or do you have to manually do it ????
 

AhoyNC

Well-known Member
Joined
Oct 10, 2011
Messages
4,722
Office Version
  1. 365
Platform
  1. Windows

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No that is the one drawback with adance filter it will not update automatically unless you run it from VBA code.

You can add a macro button to your wooksheet that will save you sometime. See video below.
http://www.youtube.com/user/excelisfun#p/search/3/h2QCm7YyHfk

Formulas will update automatically and if you search the Excel is Fun channel on You Tube you will find a number of videos on how to do this.
I would search for VLookup and probable what would come closer to your needs would be Index & Match.

This is the link to Excel is Fun that will show you how to find what you are looking for.
http://www.youtube.com/user/excelisfun
 

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