#Ref error with refreshable dataset

[MahmoudSa]

I have a dataset retrieving data from SQL view, upon which I have built several functions. The problem is, when I refresh the data set, all the funtions get corrupted with the common "#Ref" error.


Your help is highly appreciated,

 

[Andrew Poulsom]

Welcome to MrExcel.

How are you refreshing the dataset?

 

[MahmoudSa]

Hellow Mr. Andrew
I do appreciate your prompt response. The excel I am working on retrieves data from SQL server, it is supposed to be a plug and play. So I should simply throw this excel file on a specific machine and change the data sources accordingly (after creating the required SQL view). While changing the data source, it will prompt an authentication box and then refresh the data automatically. Once refreshed, the formulas and functions get corrupted.
I will try to clarify my case throw the following screen shots:

1- Original Data Set
2- First Column Formulas : Index Column
3- Second Column Formulas: Data set, with no blanks
4- Third Column Formulas: Reference

2,3 and 4 numbers above, are the formulas columns built on the "Original Data Set", which is being refreshed as it retrieves data from SQL view.

Now, when I copy this file and throw on another machine to retrieve data from another SQL server, I change the connection strings manually and then the data is refreshed. The end result, everything is corrupted with the #Ref error.

By the way, I have revised a previous post for you Mr. Andrew talking about the same issue on #REF errors with updating database connections/Cell references changing. Although, my tries are still in vain.

Appreciate any in-depth clarification and guidelines on how to get this solved out.

 

[Andrew Poulsom]

Can you post the formula or formulas that become corrupted please?

 

[MahmoudSa]

Definitely, I have just connected the Excel to another data source, and refreshed the data.

First Column Formula is fine (since the function in this one is built upon the same column)
Second Column Formula got corrupted, and ranges have shifted in a weird way - Link
Third Column Formula got corrupted, and ranges have shifted in a weird way as well - Link D

Looking forward to hearing from you,
Best Regards,

 

[Andrew Poulsom]

Please copy the formula that gets corrupted and paste it into a reply stating which cell it's in. It's difficult working with images.

 

[MahmoudSa]

The first line is before the data set is refreshed, and the second line shows how the error occurs (#Ref error and Ranges shift)
=IFERROR(INDEX($A$2:$A$30,SMALL(IF($A$2:$A$30<>"",ROW($A$2:$A$30)-ROW($A$2)+1),ROWS(J$2:J2))),"")
=IFERROR(INDEX($C$8:$C$30,SMALL(IF($C$8:$C$30<>"",ROW($C$8:$C$30)-ROW(#REF!)+1),ROWS(E$2:E2))),"")

Best Regards,

 

[Andrew Poulsom]

Try this formula:

=IFERROR(INDEX(INDEX(A:A,ROW(J$2)):INDEX(A:A,ROW(J$30)),SMALL(IF(INDEX(A:A,ROW(J$2)):INDEX(A:A,ROW(J$30))<>"",ROW($J$2:$J$30)-ROW($J$2)+1),ROWS(J$2:J2))),"")

 

[MahmoudSa]

It didn't work either, here is how it becomes after I refreshed the data set

=IFERROR(INDEX(INDEX(C:C,ROW(E$2)):INDEX(C:C,ROW(L$30)),SMALL(IF(INDEX(C:C,ROW(E$2)):INDEX(C:C,ROW(L$30))<>"",ROW($L$2:$L$30)-ROW($E$2)+1),ROWS(E$2:E2))),"")

 

[Andrew Poulsom]

Why are columns being inserted? What's your setting here?

Manage external data ranges and their properties - Excel