Removing blanks from a drop down


New Member
Nov 20, 2011
Hi guys :) I've inserted a drop down list in my spreadsheet, and I am getting (as well as the information I desire), blanks when I click the drop down, does anyone know how to remove these blanks? It is imperative that I do not remove the cells highlighted in the range.

Thank you in advance for any answers :D

jim may

Well-known Member
Jul 4, 2004
By what means have you inserted the drop down?

1) Data Validation
2) Forms ComboBox
3) Active-X ComboBox

jim may

Well-known Member
Jul 4, 2004
So, the obvious question.. Whay are there blanks? Are you using within your Data validation List and in the Source have entered "=MyList" (without the quote marks)?
Is MyList a valid Named range, including the Blank rows? Does this range (MyList) get overwritten with new data periodically form some update process?


Well-known Member
Jan 22, 2010
You can use OFFSET in your defined names if the blanks aren't scattered throughout your list and are only at the end.

For example, if you have a range of cells A1:A10 and only the first 5 are filled out, and you don't want blanks at the end, make this your named range. It basically says it starts in cell A1, and counts the number of cells that aren't blank and expands the range based on that result.


Here's a YouTube video that may help illustrate it, too.

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