Retrieve 1 Column of Data into 3 different columns

[asalman07]

In column A i have text formatted like below. The list is much larger than the sample below. I am trying to get on Column C, D, and E the F, B, and G accounts independently listed. For example, on Column C i want all accounts that house the letter F, on Column D all accounts that house the letter B, and finally on Column E, all acccounts that house the letter G.

Thank you in advance for your help!

180F - Unif/Printing/Forms and Supp</SPAN>

420B - Maint Materials & Supplies</SPAN>

430B - Inventory Support Fees</SPAN>

490B - Uniforms Forms & Supplies</SPAN>

530B - Printing and Duplication</SPAN>

720G - Materials/Supplies</SPAN>

570G - Inventory Support Fees</SPAN>

700G - Office/Computer Supplies</SPAN>

710G - Small Tools</SPAN>

730G - Uniforms</SPAN>

810G - Printing/Duplication</SPAN>

<TBODY>
</TBODY><COLGROUP><COL></COLGROUP>

 

[Rick Rothstein]

Give this macro a try...

Sub PutAccountsInColumns()
  Dim R As Long, C As Long, xB As Long, xF As Long, xG As Long
  Dim Data As Variant, Accounts As Variant
  Data = Range("A1", Cells(Rows.Count, "A").End(xlUp))
  ReDim Accounts(1 To UBound(Data), 1 To 3)
  For R = 1 To UBound(Data)
    Select Case Right(Split(Data(R, 1))(0), 1)
      Case "B"
        xB = xB + 1
        Accounts(xB, 2) = Data(R, 1)
      Case "F":
        xF = xF + 1
        Accounts(xF, 1) = Data(R, 1)
      Case "G":
        xG = xG + 1
        Accounts(xG, 3) = Data(R, 1)
    End Select
  Next
  Range("C1:E" & UBound(Accounts)) = Accounts
End Sub

HOW TO INSTALL MACROs
------------------------------------
If you are new to macros, they are easy to install and use. To install it, simply press ALT+F11 to go into the VB editor and, once there, click Insert/Module on its menu bar, then copy/paste the above code into the code window that just opened up. That's it.... you are done. To use the macro, go back to the worksheet with your data on it and press ALT+F8, select the macro name (PutAccountsInColumns) from the list that appears and click the Run button. The macro will execute and perform the action(s) you asked for. If you will need to do this again in this same workbook, and if you are using XL2007 or above, make sure you save your file as an "Excel Macro-Enabled Workbook (*.xlsm) and answer the "do you want to enable macros" question as "yes" or "OK" (depending on the button label for your version of Excel) the next time you open your workbook.

 

[asalman07]

Rick,

Wow thanks a bunch!!

Give this macro a try...

Sub PutAccountsInColumns()
  Dim R As Long, C As Long, xB As Long, xF As Long, xG As Long
  Dim Data As Variant, Accounts As Variant
  Data = Range("A1", Cells(Rows.Count, "A").End(xlUp))
  ReDim Accounts(1 To UBound(Data), 1 To 3)
  For R = 1 To UBound(Data)
    Select Case Right(Split(Data(R, 1))(0), 1)
      Case "B"
        xB = xB + 1
        Accounts(xB, 2) = Data(R, 1)
      Case "F":
        xF = xF + 1
        Accounts(xF, 1) = Data(R, 1)
      Case "G":
        xG = xG + 1
        Accounts(xG, 3) = Data(R, 1)
    End Select
  Next
  Range("C1:E" & UBound(Accounts)) = Accounts
End Sub

HOW TO INSTALL MACROs
------------------------------------
If you are new to macros, they are easy to install and use. To install it, simply press ALT+F11 to go into the VB editor and, once there, click Insert/Module on its menu bar, then copy/paste the above code into the code window that just opened up. That's it.... you are done. To use the macro, go back to the worksheet with your data on it and press ALT+F8, select the macro name (PutAccountsInColumns) from the list that appears and click the Run button. The macro will execute and perform the action(s) you asked for. If you will need to do this again in this same workbook, and if you are using XL2007 or above, make sure you save your file as an "Excel Macro-Enabled Workbook (*.xlsm) and answer the "do you want to enable macros" question as "yes" or "OK" (depending on the button label for your version of Excel) the next time you open your workbook.

 

[hiker95]

asalman07,

Sample raw data:

Excel 2007
	A	B	C	D	E
1	Accounts
2	180F - Unif/Printing/Forms and Supp
3	420B - Maint Materials & Supplies
4	430B - Inventory Support Fees
5	490B - Uniforms Forms & Supplies
6	530B - Printing and Duplication
7	720G - Materials/Supplies
8	570G - Inventory Support Fees
9	700G - Office/Computer Supplies
10	710G - Small Tools
11	730G - Uniforms
12	810G - Printing/Duplication
13
Sheet1

After the macro using four arrays in memory:

Excel 2007
	A	B	C	D	E
1	Accounts		F	B	G
2	180F - Unif/Printing/Forms and Supp		180F	420B	720G
3	420B - Maint Materials & Supplies			430B	570G
4	430B - Inventory Support Fees			490B	700G
5	490B - Uniforms Forms & Supplies			530B	710G
6	530B - Printing and Duplication				730G
7	720G - Materials/Supplies				810G
8	570G - Inventory Support Fees
9	700G - Office/Computer Supplies
10	710G - Small Tools
11	730G - Uniforms
12	810G - Printing/Duplication
13
Sheet1

Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code
2. Open your NEW workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Sub GetAccounts()
' hiker95, 09/02/2014, ME802776
Dim a As Variant, c As Variant, d As Variant, e As Variant
Dim i As Long, cc As Long, dd As Long, ee As Long, n As Long, lr As Long
Application.ScreenUpdating = False
lr = Cells(Rows.Count, 1).End(xlUp).Row
a = Range("A1:A" & lr)
n = Application.CountIf(Columns(1), "*F -*")
ReDim c(1 To n, 1 To 1)
n = Application.CountIf(Columns(1), "*B -*")
ReDim d(1 To n, 1 To 1)
n = Application.CountIf(Columns(1), "*G -*")
ReDim e(1 To n, 1 To 1)
For i = 2 To lr
  If InStr(a(i, 1), "F - ") Then
    cc = cc + 1
    c(cc, 1) = Left(a(i, 1), WorksheetFunction.Find(" - ", a(i, 1)) - 1)
  ElseIf InStr(a(i, 1), "B - ") Then
    dd = dd + 1
    d(dd, 1) = Left(a(i, 1), WorksheetFunction.Find(" - ", a(i, 1)) - 1)
  ElseIf InStr(a(i, 1), "G - ") Then
    ee = ee + 1
    e(ee, 1) = Left(a(i, 1), WorksheetFunction.Find(" - ", a(i, 1)) - 1)
  End If
Next i
Columns("C:E").ClearContents
With Cells(1, 3).Resize(, 3)
  .Value = Array("F", "B", "G")
  .Font.Bold = True
  .HorizontalAlignment = xlCenter
End With
Cells(2, 3).Resize(cc, 1).Value = c
Cells(2, 4).Resize(dd, 1).Value = d
Cells(2, 5).Resize(ee, 1).Value = e
Columns("C:E").AutoFit
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm

Then run the GetAccounts macro.

 

[asalman07]

asalman07,

Sample raw data:

Excel 2007

	A	B	C	D	E
1	Accounts
2	180F - Unif/Printing/Forms and Supp
3	420B - Maint Materials & Supplies
4	430B - Inventory Support Fees
5	490B - Uniforms Forms & Supplies
6	530B - Printing and Duplication
7	720G - Materials/Supplies
8	570G - Inventory Support Fees
9	700G - Office/Computer Supplies
10	710G - Small Tools
11	730G - Uniforms
12	810G - Printing/Duplication
13

<colgroup><col style="width: 25pxpx"><col><col><col><col><col></colgroup><thead>
</thead><tbody>
</tbody>

Sheet1​

After the macro using four arrays in memory:

Excel 2007

	A	B	C	D	E
1	Accounts		F	B	G
2	180F - Unif/Printing/Forms and Supp		180F	420B	720G
3	420B - Maint Materials & Supplies			430B	570G
4	430B - Inventory Support Fees			490B	700G
5	490B - Uniforms Forms & Supplies			530B	710G
6	530B - Printing and Duplication				730G
7	720G - Materials/Supplies				810G
8	570G - Inventory Support Fees
9	700G - Office/Computer Supplies
10	710G - Small Tools
11	730G - Uniforms
12	810G - Printing/Duplication
13

<colgroup><col style="width: 25pxpx"><col><col><col><col><col></colgroup><thead>
</thead><tbody>
</tbody>

Sheet1​

Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code
2. Open your NEW workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Sub GetAccounts()
' hiker95, 09/02/2014, ME802776
Dim a As Variant, c As Variant, d As Variant, e As Variant
Dim i As Long, cc As Long, dd As Long, ee As Long, n As Long, lr As Long
Application.ScreenUpdating = False
lr = Cells(Rows.Count, 1).End(xlUp).Row
a = Range("A1:A" & lr)
n = Application.CountIf(Columns(1), "*F -*")
ReDim c(1 To n, 1 To 1)
n = Application.CountIf(Columns(1), "*B -*")
ReDim d(1 To n, 1 To 1)
n = Application.CountIf(Columns(1), "*G -*")
ReDim e(1 To n, 1 To 1)
For i = 2 To lr
  If InStr(a(i, 1), "F - ") Then
    cc = cc + 1
    c(cc, 1) = Left(a(i, 1), WorksheetFunction.Find(" - ", a(i, 1)) - 1)
  ElseIf InStr(a(i, 1), "B - ") Then
    dd = dd + 1
    d(dd, 1) = Left(a(i, 1), WorksheetFunction.Find(" - ", a(i, 1)) - 1)
  ElseIf InStr(a(i, 1), "G - ") Then
    ee = ee + 1
    e(ee, 1) = Left(a(i, 1), WorksheetFunction.Find(" - ", a(i, 1)) - 1)
  End If
Next i
Columns("C:E").ClearContents
With Cells(1, 3).Resize(, 3)
  .Value = Array("F", "B", "G")
  .Font.Bold = True
  .HorizontalAlignment = xlCenter
End With
Cells(2, 3).Resize(cc, 1).Value = c
Cells(2, 4).Resize(dd, 1).Value = d
Cells(2, 5).Resize(ee, 1).Value = e
Columns("C:E").AutoFit
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm

Then run the GetAccounts macro.

Hiker thanks a lot. Ricks code did the job. I was looking/hoping for a formula solution but the vba code produced the desired results. Thank you!!

 

[hiker95]

asalman07,

I thought that you were looking for the leading text in each cell in column A, and, not the entire string.

Thanks for the feedback.

You are very welcome.

Glad you found a solution.

And, come back anytime.