Retrieving bulk data

dstrad

New Member
Joined
Sep 28, 2009
Messages
11
Hi,<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:eek:ffice:eek:ffice" /><o:p></o:p>
<o:p></o:p>
I have a workbook with 12 sheets (Jan – Dec), designed to record all purchase orders that I issue. Each sheet has 10 columns:<o:p></o:p>
(<?xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:eek:ffice:smarttags" /><st1:place w:st="on">PO</st1:place>#, vendor, description, cost code#, equipment#, job#, requested by, total cost, date, and location).<o:p></o:p>
<o:p> </o:p>
Is there a way to collect certain info on a separate worksheet or workbook like such?<o:p></o:p>
Example:
List certain (or all) data for equipment# 2-9940, from each sheet, in sequential order.<o:p></o:p>
Basically I would like to be able to enter the criteria that I want or select the equipment # from an in-cell dropdown list and have each row of data that has that particular equipment #, list sequentially by date (or position on worksheet).<o:p></o:p>
<o:p> </o:p>
I am familiar with retrieving data using in-cell dropdown menus and vlookup, but I’m not sure how to retrieve bulk data.<o:p></o:p>
<o:p> </o:p>
Hope this makes sense.<o:p></o:p>
Thanks in advance<o:p></o:p>
 

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Hermanito

Well-known Member
Joined
Apr 4, 2007
Messages
1,238
One possible way would be:
- link all 12 sheets as linked tables in an Access database file
- create a union query that combines all 12 tables
- add a Query Table in Excel that gets its data from the Access Query
- Apply an autofilter on the Query table, making it easy to filter the view

Disadvantages:
- requires Access
- not very easy to set-up if you have never seen or done it before

Advantages:
- no formulas or named ranges to manage in Excel
- once it's set-up, all the Access things are done transparently on the background
 

dstrad

New Member
Joined
Sep 28, 2009
Messages
11
Thanks Hermanito,
I'll try reading and researching your suggestion. It's sounds a bit difficult but that's all I have to go on at this point.

Thanks
 

Hermanito

Well-known Member
Joined
Apr 4, 2007
Messages
1,238
Feel free to ask questions in this thread if you run into problems... I will try to help you if I can. I have set-up such things before, but it's too long a process to describe in one post.
 

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