Running reports from 2 sources weekly to get monthly figures

Michaelk1

New Member
Joined
Feb 23, 2014
Messages
34
Good morning, firstly thankyou for taking the time t read this, secondly, i hope you can help.
I run 2 reports weekly to gain a monthly figure on attendance to the workplace, in the nature of this, a person may have more skills that are needed elsewhere for a few days, or may only be in my workplace for a couple of days . So that person might appear week 1 and again week 4 but not in weeks 2 or 3, someone else may come in their place to keep the company numbers at the agreed rate.
so
issue one, count individuals currently on site
issue two, capture new people entering site

currently im using =COUNTIF($B2:$B1502,"space invaders ") and the same formula to track a persons name in the aim to track how many people are on site from one particular contractor, but that only works if i know the contractors identity . if a new contractor appears and i dont know until i run the report. I guess the question im asking is, is there anyway of automatically adding a new person and a new company.



Image of first report below
The reports are placed in their own sheets Code used to populate master sheet is =COUNTIF($B2:$B1502,"space invaders ") and the same for the persons name
=SUMIF($CS$2:$CS$1500,$CS2,$CQ$2:$CQ$1500) is used to track how many notices are issued by each company
=SUMIF($CS$2:$CS$1500,CV2,$CT$2:$CT$1500) to consolidate and remove duplicates
All help supplied by AhoyNC

The aim is to have a sheet like the one directly below , hopefully there is a way to automatically add people and companies to the sheet
Company ready not ready ReceivedNo of OperativesRequired/ Over Expectations Outstanding
Space Travel 1234
19​
4​
8​
-11​
Underworld Travel 1234
0​
1​
2​
2​
Overworld extreame
15​
21​
42​
27​


This all works until people disappear and new people appear



=SUMIF($CS$2:$CS$1501,$CS2,$CQ$2:$CQ$1501)​
Weekly Summary for Week Commencing Sat. 15-Feb-2020
Space Travel 1234
NameOrganisationSatSunMonTueWedThuFriTotal
mickey mouse 1Space Travel 1234
00:00​
00:00​
08:06​
08:15​
08:19​
08:23​
08:00​
41:05:00​
mickey mouse 2Space Travel 1234
00:00​
00:00​
08:14​
08:29​
08:22​
08:25​
08:09​
41:41:00​
mickey mouse 3Space Travel 1234
00:00​
00:00​
08:14​
08:41​
08:22​
08:25​
08:08​
41:53:00​
mickey mouse 4Space Travel 1234
00:00​
00:00​
00:00​
00:00​
00:00​
01:50​
00:00​
01:50​
Total time: 126:31E
Average hours per day: 18.1
Number of unique staff that attended site: 4
Average staff per day: 2.3
Average staff per week day: 3.2
Underworld Travel 1234
NameOrganisationSatSunMonTueWedThuFriTotal
Orc Minis TerifUnderworld Travel 1234
00:00​
00:00​
05:48​
00:00​
00:00​
00:00​
00:00​
05:48​
Total time: 5:48
Average hours per day: 0.8
Number of unique staff that attended site: 1
Average staff per day: 0.1
Average staff per week day: 0.2
Overworld extreame
NameOrganisationSatSunMonTueWedThuFriTotal
Goblin 1Overworld extreame
00:00​
00:00​
00:00​
00:00​
00:00​
08:49​
05:34​
14:24​
Goblin 2Overworld extreame
00:00​
00:00​
07:56​
07:57​
08:02​
08:01​
05:10​
37:08:00​
Goblin 3Overworld extreame
00:00​
00:00​
07:52​
07:46​
08:00​
07:56​
05:06​
36:42:00​
Goblin 4Overworld extreame
00:00​
00:00​
08:42​
08:53​
08:46​
08:49​
05:33​
40:46:00​
Goblin 5Overworld extreame
00:00​
00:00​
08:41​
00:00​
08:32​
08:06​
00:00​
25:20:00​
Goblin 6Overworld extreame
00:00​
00:00​
08:51​
08:51​
08:43​
08:45​
05:32​
40:44:00​
Goblin 7Overworld extreame
00:00​
00:00​
08:24​
08:34​
08:17​
08:10​
05:25​
38:52:00​
Goblin 8Overworld extreame
00:00​
00:00​
07:14​
00:39​
00:00​
00:00​
00:00​
07:53​
Goblin 9Overworld extreame
00:00​
00:00​
08:41​
08:05​
08:12​
08:06​
05:25​
38:31:00​
Goblin 10Overworld extreame
00:00​
00:00​
07:58​
07:55​
07:53​
08:03​
05:00​
36:50:00​
Goblin 11Overworld extreame
00:00​
00:00​
08:06​
08:40​
08:27​
08:26​
05:27​
39:08:00​
Total time: 356:23
Average hours per day: 50.9
Number of unique staff that attended site: 11
Average staff per day: 6.7
Average staff per week day: 9.4





Second report i run is a notice report, where we ask individuals to partake in a safety campaign.
Report IDBusinessRegionContract NumberContract NameSubmission DateTimeType of ReportName of Usercompany of user
165767​
Space TravelMars*******the Moon
22/01/2020​
09:48:22​
ReadyMickymouse 1
165805​
Space TravelMars*******the Moon
22/01/2020​
11:37:14​
Not ReadyMickymouse 2
165840​
Space TravelMars*******the Moon
22/01/2020​
12:54:06​
ReadyMickymouse 3
165887​
Space TravelMars*******the Moon
22/01/2020​
13:40:42​
ReadyMickymouse 4
165934​
Space TravelMars*******the Moon
22/01/2020​
14:10:18​
ReadyMickymouse 5
165968​
Space TravelMars*******the Moon
22/01/2020​
15:57:21​
ReadyMickymouse 5
165975​
Space TravelMars*******the Moon
22/01/2020​
16:09:32​
ReadyMickymouse 6
165976​
Space TravelMars*******the Moon
22/01/2020​
16:10:32​
ReadyMickymouse 6
165978​
Space TravelMars*******the Moon
22/01/2020​
16:11:49​
Not ReadyMickymouse 6
166123​
Space TravelMars*******the Moon
23/01/2020​
08:41:16​
Not ReadyMickymouse 7
166331​
Space TravelMars*******the Moon
23/01/2020​
14:48:53​
ReadyMickymouse 6
166332​
Space TravelMars*******the Moon
23/01/2020​
14:49:56​
Not ReadyMickymouse 6
166386​
Space TravelMars*******the Moon
23/01/2020​
16:06:46​
ReadyMickymouse 5
166389​
Space TravelMars*******the Moon
23/01/2020​
16:07:52​
ReadyMickymouse 6
166392​
Space TravelMars*******the Moon
23/01/2020​
16:10:34​
ReadyMickymouse 5
166435​
Space TravelMars*******the Moon
23/01/2020​
23:07:59​
ReadyMickymouse 8
166440​
Space TravelMars*******the Moon
24/01/2020​
07:09:26​
ReadyMickymouse 8
166462​
Space TravelMars*******the Moon
24/01/2020​
07:56:55​
Not ReadyMickymouse 8
166465​
Space TravelMars*******the Moon
24/01/2020​
07:58:14​
ReadyMickymouse 8
166467​
Space TravelMars*******the Moon
24/01/2020​
07:59:31​
ReadyMickymouse 8
166471​
Space TravelMars*******the Moon
24/01/2020​
08:01:41​
Not ReadyMickymouse 8
166472​
Space TravelMars*******the Moon
24/01/2020​
08:04:34​
ReadyMickymouse 8
 

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Rijnsent

Well-known Member
Joined
Oct 17, 2005
Messages
1,300
Office Version
  1. 365
Platform
  1. Windows
Hi Michael,
don't know what excel version you are running, but Office 365 has the UNIQUE function. The alternative is this array formula: Excel formula: Extract unique items from a list | Exceljet
You could run that on the second column of your second table, that should give a list of companies that auto-expands.
And for employees, with the new FILTER formula: =UNIQUE(FILTER($A2:$B1502 ,$B2:$B1502<>"")) , an alternative is probably an array formula.
Hope that helps,
Koen
 

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