Stock Register

[hsandeep]

I am making stock receipt register. I have in Sheet1, 'Vendor', 'From', 'Till' & 'Quantity'.
In Sheet2 I want total of 'Quantity' by selecting same 'Name', 'From' & 'Till' using filters.
Thanks in adv.

 

[mvptomlinson]

Two methods:

1. Create a pivot table on sheet2. Drag the Vendor, From and Till fields to the Row Headers area. Drag the Quantity to the Values area. Done.

2. To the right of the Quantity column on Sheet1 (in a new column), concatenate the three lookup fields, e.g. if your first row of data is A2:D2, in E2 use:

=A2&B2&C2

Fill that down as many rows as you have data. Then, on Sheet2 in column D use the formula:

=INDEX(Sheet1!D:D,MATCH(A2&B2&C2,Sheet1!E:E,0))

Fill that down column D on sheet2 as many rows as you need.

 

[hsandeep]

Sir,
Thanks for help. But can it be done using Excel functions & without Pivot tables.

 

[mvptomlinson]

Option 2 is using Excel functions. If you're asking whether or not it can be done without adding a helper column to concatenate the values, then yes, but it would require an array formula. If you have hundreds, or thousands, of these formulas it can take a bit to calculate them all.

=INDEX(Sheet1!$D$1:$D$100,MATCH($A2&$B2&$C2,Sheet1!$A$1:$A$100&Sheet1!$B$1:$B$100&Sheet1!$C$1:$C$100,0))

After typing that you must confirm using CTRL+SHIFT+ENTER, not just ENTER. When done properly, Excel will automatically add braces around your formula. {FORMULA}

Again, this assumes your data on sheet2 starts in row 2. If it's row 1, change the A2&B2&C2 to A1&B1&C1.

 

[hsandeep]

<TABLE style="WIDTH: 192pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=256><COLGROUP><COL style="WIDTH: 48pt" span=4 width=64><TBODY><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; HEIGHT: 15pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" height=20 width=64>In Sheet1
AA
</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" id=td_post_3069953 width=64 align=right>25</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" width=64 align=right>31</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" width=64 align=right>58</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl63 height=20>BB

</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" id=td_post_3069953 align=right>21</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>54</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>90</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" height=20>CC</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>45</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>60</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>70</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" height=20>Ddf</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>89</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>91</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>65</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" height=20>Eegt</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>56</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>60</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>55</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; HEIGHT: 15pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" height=20>BB</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>10</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>20</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" align=right>44</TD></TR></TBODY></TABLE>

In Sheet2, output is coming 90 whereas it should be 134.

<TABLE style="WIDTH: 192pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=256><COLGROUP><COL style="WIDTH: 48pt" span=4 width=64><TBODY><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; HEIGHT: 15pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl65 height=20 width=64>
BB

</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" id=td_post_3069953 width=64 align=right>21</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" width=64 align=right>54 90</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl65 width=64 align=right>

</TD></TR></TBODY></TABLE>

 

[mvptomlinson]

Because INDEX/MATCH is a lookup function that returns the first match. You could use SUMPRODUCT instead. For example, enter this on Sheet2:

=SUMPRODUCT(--(Sheet1!$A$1:$A$100=A2),--(Sheet1!$B$1:$B$100=B2),--(Sheet1!$C$1:$C$100=C2),Sheet1!$D$1:$D$100)

In Excel 2007+ you can also use SUMIFS. (See Excel Help for how to write that formula, it's quite simple.)

 

[hsandeep]

It works but as:
In Sheet1
<TABLE style="WIDTH: 192pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=256><TBODY><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; WIDTH: 48pt; HEIGHT: 15pt; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" height=20 width=64>AA
</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; WIDTH: 48pt; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" id=td_post_3069953 width=64 align=right>25</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; WIDTH: 48pt; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" width=64 align=right>31</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; WIDTH: 48pt; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" width=64 align=right>58</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; HEIGHT: 15pt; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" class=xl63 height=20>BB

</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" id=td_post_3069953 align=right>21</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>54</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>90</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; HEIGHT: 15pt; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" height=20>CC</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>45</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>60</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>70</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; HEIGHT: 15pt; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" height=20>Ddf</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>89</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>91</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>65</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; HEIGHT: 15pt; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" height=20>Eegt</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>56</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>60</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>55</TD></TR><TR style="HEIGHT: 15pt" height=20><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; HEIGHT: 15pt; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" height=20>BB</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>21</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>54</TD><TD style="BORDER-BOTTOM-COLOR: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP-COLOR: #f0f0f0; BORDER-RIGHT-COLOR: #f0f0f0; BORDER-LEFT-COLOR: #f0f0f0" align=right>44</TD></TR></TBODY></TABLE>
bb 21 54 100

In Sheet2, it shows for BB 21 54 as 234 (90+44+100) whereas it should show 134 (90+44).
Can it be done?
I am using Excel2007, Officesuite2007.
Regards,

 

[mvptomlinson]

So make your check case-sensitive. Notice you left that bit out of your previous example data.

 

[hsandeep]

Sir,
I am sorry but I could not understand what 'change' should I do in Sheet2?

 

[mvptomlinson]

Sorry, been a tad busy.. but something like:

=SUMPRODUCT(--(EXACT(Sheet1!$A$1:$A$100,A2)),--(Sheet1!$B$1:$B$100=B2),--(Sheet1!$C$1:$C$100=C2),Sheet1!$D$1:$D$100)