Subtracting if drop down box says "Yes"

niccc

New Member
Hi all,

I would like some help with an excel spreadsheet I am creating to keep track of my overtime at work.

As seen in the attached file, Column D is the overtime that I worked on that day. Column E is a dropdown box (Yes,No) which identifies if I have used those overtime hours (Eg. On X day, I decided to finish work early and use my overtime hours from the previous day. In this instance, I would be selecting "Yes").

Cell D7 is equal to the total amount of overtime worked. I currently have =SUM(D3:D5) as the formula.

Cell D8 would be the actual total. Basically subtracting any overtime hours used.

I would like to know what formula I can use so that every time a cell in column E says "Yes", it would subtract the total amount of overtime in cell D7 and create a new value in D8 (actual total).

I tried to use the formula =IF(E3="Yes",D7-D3,D7) in cell D8, however, it only works for that specific row and not the ones below/after.

Thank you

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Author John Walkenbach was Mr Spreadsheet until his retirement in June 2019.

jtakw

Well-known Member
Hi,

Incorporate SUMIF:

Book3.xlsx
ABCDE
1
2
32No
410Yes
52Yes
6
714
82
Sheet990
Cell Formulas
RangeFormula
D7D7=SUM(D3:D5)
D8D8=D7-SUMIF(E3:E5,"Yes",D3:D5)

niccc

New Member
Hi,

Incorporate SUMIF:

Book3.xlsx
ABCDE
1
2
32No
410Yes
52Yes
6
714
82
Sheet990
Cell Formulas
RangeFormula
D7D7=SUM(D3:D5)
D8D8=D7-SUMIF(E3:E5,"Yes",D3:D5)
Thank you so much

jtakw

Well-known Member
You're welcome, thanks for the feedback.

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