SUMIF name and total hours are within specific date range

G

Glasgow Girl

New Member
Joined
Mar 9, 2016
Messages
21
Hi guys,

Hopefully someone out there can help, cos this has me beat.

I need to keep a total of hours, for people working shifts that can be different lengths. I have a formula in place in the ‘Shift Start’ column that does this for the month:

=G3-TIME(0,20,0)-IF(Y3="YES",TIME(0,ROUNDDOWN(X3*24*15,0),0))

But I need to break down the month’s hours into weekly totals to check if anyone is due overtime. There are around 7000 rows on my spreadsheet and as a stop gap I used this formula:
=SUMIF(Allocation!Q3:Q403,"SMITH",Allocation!W3:W403). The Q column has names and the W column has hours worked each day, so if there is a name in column Q their hours will be totalled.

My problem is that I used row numbers (i.e. Q3:Q403) to identify weeks, (3-403 = week one, 404-1050 = week two etc.) but other people had to add or delete multiple rows during the month and it really messed things up, so I would like to use actual dates (i.e. 23-07-2019 to 02-08-2019) to get a weekly subtotal.

Column F holds the dates worked.

Date​
Event​
Start​
Event Finish​
Venue​
*Names​
Shift Start​
Shift End​
TOTAL ​
Length​
Early Starts​
29/07/2019
09:30​
10:30​
 East Hall
ASTON​
08:55​
10:55​
02:00​
01:00​
YES​
29/07/2019
09:30​
11:00​
 West Hall
BENNETT​
08:48​
11:25​
02:37​
01:30​
YES​
29/07/2019
09:30​
11:30​
 John Smith Room
CAMPBELL​
08:40​
11:55​
03:15​
02:00​
YES​
29/07/2019
09:30​
12:00​
 Mary Campbell Room
DAVIS​
08:33​
12:25​
03:52​
02:30​
YES​
29/07/2019
14:00​
15:00​
 East Hall
ASTON​
13:25​
15:25​
02:00​
01:00​
YES​
29/07/2019
14:00​
15:30​
 West Hall
BENNETT​
13:18​
15:55​
02:37​
01:30​
YES​
29/07/2019
14:00​
16:00​
 John Smith Room
CAMPBELL​
13:10​
16:25​
03:15​
02:00​
YES​
29/07/2019
14:00​
16:30​
 Mary Campbell Room
DAVIS​
13:03​
16:55​
03:52​
02:30​
YES​
06/08/2019
09:30​
10:30​
 John Smith Room
ASTON​
08:55​
10:55​
02:00​
01:00​
YES​
06/08/2019
09:30​
11:00​
 Mary Campbell Room
BENNETT​
08:48​
11:25​
02:37​
01:30​
YES​
06/08/2019
09:30​
11:30​
 West Hall
CAMPBELL​
08:40​
11:55​
03:15​
02:00​
YES​
06/08/2019
09:30​
12:00​
 East Hall
DAVIS​
08:33​
12:25​
03:52​
02:30​
YES​
06/08/2019
14:00​
15:00​
 John Smith Room
ASTON​
13:25​
15:25​
02:00​
01:00​
YES​
06/08/2019
14:00​
15:30​
 Mary Campbell Room
BENNETT​
13:18​
15:55​
02:37​
01:30​
YES​
06/08/2019
14:00​
16:00​
 West Hall
CAMPBELL​
13:10​
16:25​
03:15​
02:00​
YES​
06/08/2019
14:00​
16:30​
 East Hall
DAVIS​
13:03​
16:55​
03:52​
02:30​
YES​
13/08/2019
09:30​
10:30​
 John Smith Room
ASTON​
08:55​
10:55​
02:00​
01:00​
YES​
13/08/2019
09:30​
11:00​
 Mary Campbell Room
BENNETT​
08:48​
11:25​
02:37​
01:30​
YES​
13/08/2019
09:30​
11:30​
 West Hall
CAMPBELL​
08:40​
11:55​
03:15​
02:00​
YES​
13/08/2019
09:30​
12:00​
 East Hall
DAVIS​
08:33​
12:25​
03:52​
02:30​
YES​
13/08/2019
14:00​
15:00​
 Mary Campbell Room
ASTON​
13:25​
15:25​
02:00​
01:00​
YES​
13/08/2019
14:00​
15:30​
 West Hall
BENNETT​
13:18​
15:55​
02:37​
01:30​
YES​
13/08/2019
14:00​
16:00​
 East Hall
CAMPBELL​
13:10​
16:25​
03:15​
02:00​
YES​
13/08/2019
14:00​
16:30​
 John Smith Room
DAVIS​
13:03​
16:55​
03:52​
02:30​
YES​

<tbody>
</tbody>

I really hope that someone can help with this. Thanks in advance
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Excel Facts

Spell Check in Excel
Press F7 to start spell check in Excel. Be careful, by default, Excel does not check Capitalized Werds (whoops)
Ok copy the entire data from A1:AE31 and paste it here. Obviously change anything sensitive.
 
Upvote 0
DayDateStartFinishVenue*NamesShift StartShift EndTOTAL LengthEarly Starts29/07/201902/08/2019
Mon29/07/201909:3010:30East HallALVES08:5510:5502:0001:00YES
Mon29/07/201909:3011:00West Hall 08:4811:2502:3701:30YES00:00
Mon29/07/201909:3011:30John Smith Room 08:4011:5503:1502:00YES
Mon29/07/201909:3012:00Mary Campbell Room 08:3312:2503:5202:30YESTRUE
Mon29/07/201914:0015:00East HallALVES13:2515:2502:0001:00YES
Monday29/07/201914:0015:30West Hall 13:1815:5502:3701:30YES
Monday29/07/201914:0016:00John Smith Room 13:1016:2503:1502:00YES
Monday29/07/201914:0016:30Mary Campbell Room 13:0316:5503:5202:30YES
Monday01/08/201909:3010:30John Smith RoomALVES08:5510:5502:0001:00YES
Monday01/08/201909:3011:00Mary Campbell Room 08:4811:2502:3701:30YES
Monday01/08/201909:3011:30West Hall 08:4011:5503:1502:00YES
Monday01/08/201909:3012:00East Hall 08:3312:2503:5202:30YES
Tuesday01/08/201914:0015:00John Smith RoomALVES13:2515:2502:0001:00YES
Tuesday01/08/201914:0015:30Mary Campbell Room 13:1815:5502:3701:30YES
Tuesday01/08/201914:0016:00West Hall 13:1016:2503:1502:00YES
Tuesday01/08/201914:0016:30East Hall 13:0316:5503:5202:30YES
Tuesday09/08/201909:3010:30John Smith RoomALVES08:5510:5502:0001:00YES
Tuesday09/08/201909:3011:00Mary Campbell Room 08:4811:2502:3701:30YES
Tuesday09/08/201909:3011:30West Hall 08:4011:5503:1502:00YES
Tuesday09/08/201909:3012:00East Hall 08:3312:2503:5202:30YES
Tue09/08/201914:0015:00Mary Campbell RoomALVES13:2515:2502:0001:00YES
Tue09/08/201914:0015:30West Hall 13:1815:5502:3701:30YES
Tue09/08/201914:0016:00East Hall 13:1016:2503:1502:00YES
Thu09/08/201914:0016:30John Smith Room 13:0316:5503:5202:30YES
Thu 14:0017:00 12:5517:2504:3003:00YES
Thu 09:3010:30 08:5510:5502:0001:00YES
Thu 09:3011:00 08:4811:2502:3701:30YES

<colgroup><col style="mso-width-source:userset;mso-width-alt:402;width:8pt" width="11"> <col style="mso-width-source:userset;mso-width-alt:1243;width:26pt" width="34"> <col style="mso-width-source:userset;mso-width-alt:2486;width:51pt" width="68"> <col style="mso-width-source:userset;mso-width-alt:3328;width:68pt" width="91"> <col style="mso-width-source:userset;mso-width-alt:1755;width:36pt" width="48"> <col style="mso-width-source:userset;mso-width-alt:2048;width:42pt" width="56"> <col style="mso-width-source:userset;mso-width-alt:8594;width:176pt" width="235"> <col style="mso-width-source:userset;mso-width-alt:4534;width:93pt" width="124"> <col style="mso-width-source:userset;mso-width-alt:2413;width:50pt" width="66"> <col style="mso-width-source:userset;mso-width-alt:2084;width:43pt" width="57"> <col style="mso-width-source:userset;mso-width-alt:2633;width:54pt" width="72"> <col style="mso-width-source:userset;mso-width-alt:2267;width:47pt" width="62"> <col style="mso-width-source:userset;mso-width-alt:877;width:18pt" width="24"> <col style="mso-width-source:userset;mso-width-alt:1426;width:29pt" width="39"> <col style="mso-width-source:userset;mso-width-alt:2852;width:59pt" width="78"> <col style="mso-width-source:userset;mso-width-alt:2889;width:59pt" width="79"> </colgroup><tbody>
</tbody>


This doesn't copy over formula, do you need a that?
 
Upvote 0
Dont worry about formatting the table. Just copy the cells A1:AE31. Click in the box here and paste.
 
Upvote 0
But if i copy what you gave the formula is:

=SUMIFS(I2:I28,F2:F28,"ALVES",B2:B28,">="&M1,B2:B28,"<="&N1)
 
Upvote 0
Sorry, i didn't unhide the columns

DayDateStartFinish*Event Code*Event NameDeptTimings ( Name)*No of candidates*Numbers & DS infoHALLS & DS infoVenue*NamesCancellationReason for Cancellation*Additional InformationShift StartShift EndTOTAL LengthEarly Starts29/07/201902/08/2019
Mon29/07/201909:3010:30 East HallALVES 08:5510:5502:0001:00YES
Mon29/07/201909:3011:00 West Hall 08:4811:2502:3701:30YES00:00
Mon29/07/201909:3011:30 John Smith Room 08:4011:5503:1502:00YES
Mon29/07/201909:3012:00 Mary Campbell Room 08:3312:2503:5202:30YESTRUE
Mon29/07/201914:0015:00 East HallALVES 13:2515:2502:0001:00YES
Monday29/07/201914:0015:30 West Hall 13:1815:5502:3701:30YES
Monday29/07/201914:0016:00 John Smith Room 13:1016:2503:1502:00YES
Monday29/07/201914:0016:30 Mary Campbell Room 13:0316:5503:5202:30YES
Monday01/08/201909:3010:30 John Smith RoomALVES 08:5510:5502:0001:00YES
Monday01/08/201909:3011:00 Mary Campbell Room 08:4811:2502:3701:30YES
Monday01/08/201909:3011:30 West Hall 08:4011:5503:1502:00YES
Monday01/08/201909:3012:00 East Hall 08:3312:2503:5202:30YES
Tuesday01/08/201914:0015:00 John Smith RoomALVES 13:2515:2502:0001:00YES
Tuesday01/08/201914:0015:30 Mary Campbell Room 13:1815:5502:3701:30YES
Tuesday01/08/201914:0016:00 West Hall 13:1016:2503:1502:00YES
Tuesday01/08/201914:0016:30 East Hall 13:0316:5503:5202:30YES
Tuesday09/08/201909:3010:30 John Smith RoomALVES 08:5510:5502:0001:00YES
Tuesday09/08/201909:3011:00 Mary Campbell Room 08:4811:2502:3701:30YES
Tuesday09/08/201909:3011:30 West Hall 08:4011:5503:1502:00YES
Tuesday09/08/201909:3012:00 East Hall 08:3312:2503:5202:30YES
Tue09/08/201914:0015:00 Mary Campbell RoomALVES 13:2515:2502:0001:00YES
Tue09/08/201914:0015:30 West Hall 13:1815:5502:3701:30YES
Tue09/08/201914:0016:00 East Hall 13:1016:2503:1502:00YES
Thu09/08/201914:0016:30 John Smith Room 13:0316:5503:5202:30YES
Thu 14:0017:00 12:5517:2504:3003:00YES
Thu 09:3010:30 08:5510:5502:0001:00YES
Thu 09:3011:00 08:4811:2502:3701:30YES
Thursday 09:3011:30 08:4011:5503:1502:00YES
Thursday 09:3012:00 08:3312:2503:5202:30YES

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</tbody>
 
Upvote 0
Ok so its:

=SUMIFS(W3:W31,Q3:Q31,"ALVES",F3:F31,">="&AD2,F3:F31,"<="&AE2)
 
Upvote 0
Thats same formula as you gave me this morning so its the data thats the problem. Just got to find where. Give me all the answers to these:

=SUM(W3:W31)=SUMPRODUCT(--(W3:W31))
=COUNTIF(Q3:Q31,"ALVES")
=COUNTIF(F3:F31,">="&AD2)
=COUNTIF(F3:F31,"<="&AE2)
=SUMPRODUCT(--(ISNUMBER(AD2:AE2)))
=SUMPRODUCT(--(ISNUMBER(F3:F31)))
 
Upvote 0
[FONT=&quot]=SUM(W3:W31)=SUMPRODUCT(--(W3:W31)) answer TRUE
=COUNTIF(Q3:Q31,"ALVES") answer 6
=COUNTIF(F3:F31,">="&AD2) answer 24
=COUNTIF(F3:F31,"<="&AE2) answer 16
=SUMPRODUCT(--(ISNUMBER(AD2:AE2))) answer 2
=SUMPRODUCT(--(ISNUMBER(F3:F31))) answer 24

Hope this makes sense to you
Thanks for all your help
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4"/> <w:LsdException Locked="false" Priority="61" Name="Light List Accent 4"/> <w:LsdException Locked="false" Priority="62" Name="Light Grid Accent 4"/> <w:LsdException Locked="false" Priority="63" Name="Medium Shading 1 Accent 4"/> <w:LsdException Locked="false" Priority="64" Name="Medium Shading 2 Accent 4"/> <w:LsdException Locked="false" Priority="65" Name="Medium List 1 Accent 4"/> <w:LsdException Locked="false" Priority="66" Name="Medium List 2 Accent 4"/> <w:LsdException Locked="false" Priority="67" Name="Medium Grid 1 Accent 4"/> <w:LsdException Locked="false" Priority="68" Name="Medium Grid 2 Accent 4"/> <w:LsdException Locked="false" Priority="69" Name="Medium Grid 3 Accent 4"/> <w:LsdException Locked="false" Priority="70" Name="Dark List Accent 4"/> <w:LsdException Locked="false" Priority="71" Name="Colorful Shading Accent 4"/> <w:LsdException Locked="false" Priority="72" Name="Colorful List Accent 4"/> <w:LsdException Locked="false" Priority="73" Name="Colorful Grid Accent 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5"/> <w:LsdException Locked="false" Priority="73" Name="Colorful Grid Accent 5"/> <w:LsdException Locked="false" Priority="60" Name="Light Shading Accent 6"/> <w:LsdException Locked="false" Priority="61" Name="Light List Accent 6"/> <w:LsdException Locked="false" Priority="62" Name="Light Grid Accent 6"/> <w:LsdException Locked="false" Priority="63" Name="Medium Shading 1 Accent 6"/> <w:LsdException Locked="false" Priority="64" Name="Medium Shading 2 Accent 6"/> <w:LsdException Locked="false" Priority="65" Name="Medium List 1 Accent 6"/> <w:LsdException Locked="false" Priority="66" Name="Medium List 2 Accent 6"/> <w:LsdException Locked="false" Priority="67" Name="Medium Grid 1 Accent 6"/> <w:LsdException Locked="false" Priority="68" Name="Medium Grid 2 Accent 6"/> <w:LsdException Locked="false" Priority="69" Name="Medium Grid 3 Accent 6"/> <w:LsdException Locked="false" Priority="70" Name="Dark List Accent 6"/> <w:LsdException Locked="false" Priority="71" Name="Colorful Shading Accent 6"/> <w:LsdException Locked="false" Priority="72" Name="Colorful List Accent 6"/> <w:LsdException Locked="false" Priority="73" Name="Colorful Grid Accent 6"/> <w:LsdException Locked="false" Priority="19" QFormat="true" Name="Subtle Emphasis"/> <w:LsdException Locked="false" Priority="21" QFormat="true" Name="Intense Emphasis"/> <w:LsdException Locked="false" Priority="31" QFormat="true" Name="Subtle Reference"/> <w:LsdException Locked="false" Priority="32" QFormat="true" Name="Intense Reference"/> <w:LsdException Locked="false" Priority="33" QFormat="true" Name="Book Title"/> <w:LsdException Locked="false" Priority="37" SemiHidden="true" UnhideWhenUsed="true" Name="Bibliography"/> <w:LsdException Locked="false" Priority="39" SemiHidden="true" UnhideWhenUsed="true" QFormat="true" Name="TOC Heading"/> <w:LsdException Locked="false" Priority="41" Name="Plain Table 1"/> <w:LsdException Locked="false" Priority="42" Name="Plain Table 2"/> <w:LsdException Locked="false" Priority="43" Name="Plain Table 3"/> <w:LsdException Locked="false" Priority="44" Name="Plain Table 4"/> <w:LsdException Locked="false" Priority="45" Name="Plain Table 5"/> <w:LsdException Locked="false" Priority="40" Name="Grid Table Light"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 1"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 1"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 1"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 1"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 1"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 1"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 1"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 2"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 2"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 2"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 2"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 2"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 2"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 2"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 3"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 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Locked="false" Priority="46" Name="Grid Table 1 Light Accent 5"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 5"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 5"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 5"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 5"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 5"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 5"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 6"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 6"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 6"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 6"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 6"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 6"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 6"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 1"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 1"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 1"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 1"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 1"/> 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Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Mention"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Smart Hyperlink"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Hashtag"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Unresolved Mention"/> </w:LatentStyles> </xml><![endif]--><!--[if gte mso 10]> <style> /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-parent:""; mso-padding-alt:0cm 5.4pt 0cm 5.4pt; mso-para-margin-top:0cm; mso-para-margin-right:0cm; mso-para-margin-bottom:8.0pt; mso-para-margin-left:0cm; line-height:107%; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri",sans-serif; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; 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