Summarising data

[EvansB2]

Hi there,

I have copied samples in the form of two data tables and in essence, I would like Table 2, columns F to H, to return data from Table 1, only when the value in column C is greater than zero. Typically, Table 1 will run to thousands of rows and so it would be good to only summarise relevant data.

Any help would be much appreciated.

Ben

	A	B	C	D	E	F	G	H
1	Project	Item	Year 1		1	Project	Item	Year
2	A	1.1	£500		2	A	1.1	£500
3	B	1.1	£0		3	C	1.2	£200
4	C	1.2	£200		4	B	1.3	£400
5	B	1.3	£400		5	C	1.1	£100
6	B	1.1	£0		6	A	1.4	£700
7	C	1.1	£100		7
8	A	1.4	£700
9	A	1.2	£0
	TABLE 1					TABLE 2

<colgroup><col width="29" style="width: 22pt; mso-width-source: userset; mso-width-alt: 1060;"> <col width="73" style="width: 55pt; mso-width-source: userset; mso-width-alt: 2669;" span="2"> <col width="75" style="width: 56pt; mso-width-source: userset; mso-width-alt: 2742;"> <col width="64" style="width: 48pt;"> <col width="31" style="width: 23pt; mso-width-source: userset; mso-width-alt: 1133;"> <col width="64" style="width: 48pt;" span="3"> <tbody> </tbody>

 

[sandy666]

Ctrl+T changimg range to Excel Table that's all
PowerQuery changing source range to Excel table then load source into PQ editor where you can transform data as you wish, eg. filter column Year by 0, then load result back to the sheet

source				result PQ
Project	Item	Year 1		Project	Item	Year 1
A	1.1​	500​		A	1.1​	500​
B	1.1​	0​		C	1.2​	200​
C	1.2​	200​		B	1.3​	400​
B	1.3​	400​		C	1.1​	100​
B	1.1​	0​		A	1.4​	700​
C	1.1​	100​
A	1.4​	700​
A	1.2​	0​

[SIZE=1]
let
    Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
    #"Changed Type" = Table.TransformColumnTypes(Source,{{"Project", type text}, {"Item", type number}, {"Year 1", Int64.Type}}),
    #"Filtered Rows" = Table.SelectRows(#"Changed Type", each ([Year 1] <> 0))
in
    #"Filtered Rows"[/SIZE]

 

[hatstand]

Hi,

I wasn't sure if you had got what you needed, but I'll post my effort in case it helps.

1) Paste the function below into a module. Thank you Chip Pearson.
2) Create two columns before you data.
3) In column 1 enter =IF(E7=0,"",C7&D7&E7). This will create a list of all the values concatenated together.
4) In column 2 highlight the range as long as your data and enter =noblanks(A7:A14). Then press SHIFT + CTRL + ENTER, this will create a list without blanks.
5) In column G (on the same line as the first line of data), enter =IF($B7="","",VLOOKUP($B7,$A$7:$E$14,3,FALSE)) and copy down as long as your range. You can then use the same formula for the columns 2 & 3.

A very messy approach but it works.

Function NoBlanks(RR As Range) As Variant
Dim Arr() As Variant
Dim R As Range
Dim N As Long
Dim L As Long
If RR.Rows.Count > 1 And RR.Columns.Count > 1 Then
NoBlanks = CVErr(xlErrRef)
Exit Function
End If

If Application.Caller.Cells.Count > RR.Cells.Count Then
N = Application.Caller.Cells.Count
Else
N = RR.Cells.Count
End If

ReDim Arr(1 To N)
N = 0
For Each R In RR.Cells
If Len(R.Value) > 0 Then
N = N + 1
Arr(N) = R.Value
End If
Next R
For L = N + 1 To UBound(Arr)
Arr(L) = vbNullString
Next L
ReDim Preserve Arr(1 To L)
If Application.Caller.Rows.Count > 1 Then
NoBlanks = Application.Transpose(Arr)
Else
NoBlanks = Arr
End If
End Function

 

[EvansB2]

I'm still contemplating this one and so thanks for the response. I will certainly give it a go.