Transpose groups of rows into seperate columns

maluther

New Member
Joined
Aug 19, 2010
Messages
3
Hello. First time poster here! =)

I've been searching for hours and trying to figure out away to accomplish what I need to. So due to my lack of knowledge, I am turning to all of you wonderful people!

So here is the issue, I have multiple "groups" of data in a single column. Each "group" is separated by a blank row. I need each "group" of data in it's own column.

For example:

Column A
---------
1 | John James
2 | 234-234-2345
3 | john@john.com
4 | www.john.com
5 |
6 | Mike Jones
7 | 123-098-7655
8 |
9 | Mayard James Keenan
10 | 555-555-7777
11 | maynard@rock.com


So I need the data to look like this:

Column A | Column B | Column C
--------- | --------- | ---------
1 | John James | Mike Jones | Mayard James Keenan
2 | 234-234-2345 | 123-098-7655 | 555-555-7777
3 | john@john.com| | maynard@rock.com
4 | www.john.com


The number of rows in each "group" of data is not always the same. So I need to be able to create a new column based on the data between the blank rows. I hope this makes sense.

If there is anything else I need to add, please do let me know. I eagerly await the answer from your brilliant minds! =) Thank you in advance for any help on this! Have a great day!


-Mark-

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Some things are just less likely than others." - Jonathan Winters (American Comedian and Actor, b.1925)[/FONT]
 
Last edited:

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Excel Facts

Quick Sum
Select a range of cells. The total appears in bottom right of Excel screen. Right-click total to add Max, Min, Count, Average.

maluther

New Member
Joined
Aug 19, 2010
Messages
3
Ah... I also forgot something else. If it wouldn't be too hard, I'd like for the solution to be able to create a new worksheet and continue on if it reaches the 256 column limit or whatever it is. I have about 45,000 rows of data like this. =/

[FONT=&quot]
-Mark-[/FONT]

[FONT=&quot] <!--[endif]--><o:p></o:p>[/FONT]
[FONT=&quot]"Nothing is impossible. Some things are just less likely than others." - Jonathan Winters (American Comedian and Actor, b.1925)
<!--[if !supportLineBreakNewLine]-->
<!--[endif]-->[/FONT]
 

GTO

MrExcel MVP
Joined
Dec 9, 2008
Messages
6,154
Are the cells between records actually blank? For instance, in your sample data, if you select A5 or A8 and press F2, then the forward and back keys, can ou confirm there are no spaces/non-printing characters in these 'divider cells'?
 

hiker95

Well-known Member
Joined
Apr 8, 2009
Messages
17,649

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maluther,


Sample data before the mcaro:


Excel Workbook
A
1John James
2234-234-2345
3john@john.com
4www.john.com
5
6Mike Jones
7123-098-7655
8
9Mayard James Keenan
10555-555-7777
11maynard@rock.com
12
Sheet1





After the macro in a new worksheet Results:


Excel Workbook
ABC
1John JamesMike JonesMayard James Keenan
2234-234-2345123-098-7655555-555-7777
3john@john.commaynard@rock.com
4www.john.com
5
Results





After the second group is processed, I manually force the column count to the maximum, and the next groups will begin three rows below the last used row in the worksheet, like this:


Excel Workbook
AB
1John JamesMike Jones
2234-234-2345123-098-7655
3john@john.com
4www.john.com
5
6
7Mayard James Keenan
8555-555-7777
9maynard@rock.com
10
Results





Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

Adding the Macro
1. Copy the below macro, by highlighting the macro code and pressing the keys CTRL + C
2. Open your workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Paste the code by pressing the keys CTRL + V
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel, open the workbook, and press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.


Code:
Option Explicit
Sub ReorgData()
' hiker95, 08/19/2010, ME489624
' Thank you Peter_SSs
Dim w1 As Worksheet, wR As Worksheet
Dim AArea As Range, NR As Long, NC As Long, LR As Long
Application.ScreenUpdating = False
Set w1 = Sheets(1)
If Not Evaluate("ISREF(Results!A1)") Then Worksheets.Add(After:=w1).Name = "Results"
Set wR = Worksheets("Results")
wR.UsedRange.ClearContents
w1.Activate
NC = 0: NR = 1
For Each AArea In w1.Range("A1", w1.Range("A" & Rows.Count).End(xlUp)).SpecialCells(xlCellTypeConstants).Areas
  NC = NC + 1
  If NC >= wR.Columns.Count Then
    Application.Volatile
    NR = wR.Cells.Find(What:="*", SearchDirection:=xlPrevious, SearchOrder:=xlByRows).Row + 3
    NC = 1
  End If
  If NR = 1 Then
    wR.Range(wR.Cells(NR, NC), wR.Cells(AArea.Rows.Count, NC)).Value = AArea.Value
  Else
    wR.Range(wR.Cells(NR, NC), wR.Cells(NR + AArea.Rows.Count - 1, NC)).Value = AArea.Value
  End If
Next AArea
wR.UsedRange.Columns.AutoFit
wR.Activate
Application.ScreenUpdating = True
End Sub


Then run the "ReorgData" macro.
 

maluther

New Member
Joined
Aug 19, 2010
Messages
3
hiker95

I'm using Excel 2007. Your macro works perfectly! Thank you so very much!

I hope others are able to use this as well! If you need anything regarding Systems Administration or Network Administration for Linux, Windows, Cisco, or any other, please let me know. My contact info is in my signature! Again, Thank you hiker95!!!!!!
 

hiker95

Well-known Member
Joined
Apr 8, 2009
Messages
17,649
maluther,

Thank you very much.

You are very welcome - come back anytime.
 

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