Use a named range/table to lookup names in a countifs formula

[Nixxy]

Hi,

Hope someone can help.

I am trying to create a formula to lookup data in an input sheet and create a summary of key info and gap analysis.

the table looks simply as follows:

Input Table REF Region PM Wave Ref 1 Region 1 PM1 Wave 1 Ref 2 Region 1 Wave 1 Ref 3 Region 2 PM3 Wave 2 Ref 4 Region 2 PM4 Wave 1 Ref 5 Region 3 PM5 Wave 3 Ref 6 Region 3 PM1 Wave 2 Ref 7 Region 4 PM2 Wave 3 Ref 8 Region 4 PM1 Wave 1 Ref 9 Region 5 PM4 Wave 1 Ref 10 Region 5 PM5 Wave 2 <tbody> </tbody>

Output table Region No PM Region 1 1 Region 2 2 Region 3 1 Region 4 1 Region 5 2 <tbody> </tbody> <tbody> </tbody>

<tbody>
</tbody>

the formula I am using is:
=COUNTIFS($C$30:$C$39,"<>",$D$30:$D$39,$H30,$E$30:$E$39,{"PM1","PM2","PM3","PM4","PM5"},$F$30:$F$39,"Wave 1")+COUNTIFS($C$30:$C$39,"<>",$D$30:$D$39,$H30,$E$30:$E$39,{"PM1","PM2","PM3","PM4","PM5"},$F$30:$F$39,"Wave 2")

Is there a way to combine all of the PMs into a table and count any person which is in that table/named range against the PM column in the input sheet? This means I can just add the name of a new PM to the table rather than having to alter the formula.

Thanks in advance for any help.

 

[DanteAmor]

I give you 2 options:


<table border="1" cellspacing="0" style="font-family:Calibri,Arial; font-size:11pt; background-color:#ffffff; "> <colgroup><col style="font-weight:bold; width:30px; " /><col style="width:76.04px;" /><col style="width:96px;" /><col style="width:76.04px;" /><col style="width:76.04px;" /><col style="width:76.04px;" /><col style="width:101.7px;" /><col style="width:76.04px;" /><col style="width:76.04px;" /></colgroup><tr style="background-color:#cacaca; text-align:center; font-weight:bold; font-size:8pt; "><td > </td><td >C</td><td >D</td><td >E</td><td >F</td><td >G</td><td >H</td><td >I</td><td >J</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >28</td><td style="background-color:#fafafa; font-family:Verdana; ">Input Table</td><td style="background-color:#fafafa; font-family:Verdana; "> </td><td style="background-color:#fafafa; font-family:Verdana; "> </td><td style="background-color:#fafafa; font-family:Verdana; "> </td><td > </td><td style="background-color:#fafafa; font-family:Verdana; ">Output table</td><td style="background-color:#fafafa; font-family:Verdana; "> </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >29</td><td style="background-color:#fafafa; font-family:Verdana; ">REF</td><td style="background-color:#fafafa; font-family:Verdana; ">Region</td><td style="background-color:#fafafa; font-family:Verdana; ">PM</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave</td><td > </td><td style="background-color:#fafafa; font-family:Verdana; ">Region</td><td style="background-color:#fafafa; font-family:Verdana; ">No PM</td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >30</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 1</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 1</td><td style="background-color:#fafafa; font-family:Verdana; ">PM1</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 1</td><td > </td><td style="background-color:#fafafa; font-family:Verdana; ">Region 1</td><td style="text-align:right; ">1</td><td style="text-align:right; ">1</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >31</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 2</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 1</td><td style="background-color:#fafafa; font-family:Verdana; "> </td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 1</td><td > </td><td style="background-color:#fafafa; font-family:Verdana; ">Region 2</td><td style="text-align:right; ">2</td><td style="text-align:right; ">2</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >32</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 3</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 2</td><td style="background-color:#fafafa; font-family:Verdana; ">PM3</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 2</td><td > </td><td style="background-color:#fafafa; font-family:Verdana; ">Region 3</td><td style="text-align:right; ">1</td><td style="text-align:right; ">1</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >33</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 4</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 2</td><td style="background-color:#fafafa; font-family:Verdana; ">PM4</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 1</td><td > </td><td style="background-color:#fafafa; font-family:Verdana; ">Region 4</td><td style="text-align:right; ">1</td><td style="text-align:right; ">1</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >34</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 5</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 3</td><td style="background-color:#fafafa; font-family:Verdana; ">PM5</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 3</td><td > </td><td style="background-color:#fafafa; font-family:Verdana; ">Region 5</td><td style="text-align:right; ">2</td><td style="text-align:right; ">2</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >35</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 6</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 3</td><td style="background-color:#fafafa; font-family:Verdana; ">PM1</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 2</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >36</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 7</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 4</td><td style="background-color:#fafafa; font-family:Verdana; ">PM2</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 3</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >37</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 8</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 4</td><td style="background-color:#fafafa; font-family:Verdana; ">PM1</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 1</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >38</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 9</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 5</td><td style="background-color:#fafafa; font-family:Verdana; ">PM4</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 1</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >39</td><td style="background-color:#fafafa; font-family:Verdana; ">Ref 10</td><td style="background-color:#fafafa; font-family:Verdana; ">Region 5</td><td style="background-color:#fafafa; font-family:Verdana; ">PM5</td><td style="background-color:#fafafa; font-family:Verdana; ">Wave 2</td><td > </td><td > </td><td > </td><td > </td></tr></table><br /><table style="font-family:Arial; font-size:10pt; border-style: groove ;border-color:#00ff00;background-color:#fffcf9; color:#000000; "><tr><td ><b></b></td></tr><tr><td ><table border = "1" cellspacing="0" cellpadding="2" style="font-family:Arial; font-size:9pt;"><tr style="background-color:#cacaca; font-size:10pt;"><td >Cell</td><td >Formula</td></tr><tr><td >I30</td><td >=COUNTIFS($C$30:$C$39,"<>",$D$30:$D$39,$H30,$E$30:$E$39,"PM*",$F$30:$F$39,"Wave 1")+COUNTIFS($C$30:$C$39,"<>",$D$30:$D$39,$H30,$E$30:$E$39,"PM*",$F$30:$F$39,"Wave 2")</td></tr><tr><td >J30</td><td >=SUMPRODUCT(($C$30:$C$39<>"")*($D$30:$D$39=$H30)*(LEFT($E$30:$E$39,2)="PM")*(($F$30:$F$39="Wave 1")+($F$30:$F$39="Wave 2")))</td></tr></table></td></tr></table>