VBA to import various ranges of cell information on multiple worksheets and import into new workbook

metrokurt

New Member
Joined
Dec 17, 2018
Messages
12
Hello,

First thanks to anyone who can help out with this macro/code. I've been searching the web for a while and trying to watch YouTube videos and messing with formulas, but alas this is slightly outside my realm to get together without spending another couple of months understanding all of the various lines of code to make it work. I am hoping I can get some help on this part of the code to speed up the process.

I've been working on a new estimating template for my company which I've made great progress on - it takes a CSV output from a PDF editing program and uses all that information to generate quotes (for construction).

But before I finish up with that I have been tasked with creating a tool to help manage some of our existing projects and in order to do it I need to import information from old workbooks (multiple sheets) into multiple worksheets in a newly created workbook.

Here is all the pertinent information:

1. Every existing project is an individual .xls file, so I will need the macro to start off by being able to click a button to open file explorer and select the correct .xls file to import data from. The naming structure for projects is "ORDER 20125.xls", "ORDER 20126.xls", etc. The problem is that every project is in it's own uniquely named job folder so this has to be a manual file selection process.

2. The first bits of information I need to import are from a worksheet named "TOP SHEET". I would like to put this information on a worksheet named "Status" in the new workbook. The "Status" worksheet is already existing so it does not need to be created.

I need to pull the following cells from the "TOP SHEET" to "Status":

cell M1 --> cell D5
cell M3 --> cell D6
cell I13 --> cell D7
concatenate cell I8:I11 --> cell D8
cell C8 --> cell D9
cell C11 --> cell D10
cell C12 --> cell D11
cell C13 --> cell G11
cell C14 --> cell K11
cell L17 --> cell D12
cell G17 --> cell D13
cell N9 --> cell D14
cell N10 --> cell G14
cell N11 --> cell K14


3. Other worksheets to import the information from the original workbook are named "Item 1", "Item 2", "Item 3", etc. There are multiple ranges on each worksheet, and each range is pasted into a differently named worksheet in the new workbook. All of these new worksheet names will be existing, so the VBA only needs to import to these specifically named worksheets and not create new worksheets.

The order workbook is populated with worksheet templates up to "Item 20", but I only want to import the items that are filled out. I think the best way to check for what Item's are active is to check for $ value in cell N6 which has the total. If there is a $ value in N6, it should be imported. If there is 0 value in N6, there is nothing to import for that item.

4. There are multiple ranges of data I need from each "Item #" worksheet. The ranges need to be copied as value (not formula) so the amounts can stay intact.

The first table range is A6:N16 - this needs to be imported into a worksheet named "OrderRaw" starting in cell A2.
There are multiple rows that are blank, I'm hoping those can be filtered out afterwards with another macro to delete blank rows. I want to keep one blank row in between the different ranges that get imported. After the range is copied, I need the "Item #" (cell A6) in column A filled in for every row with data pertaining to that Item.

The second range is E84:N95 - this needs to be imported into a worksheet named "SpecialMaterials" starting in cell B2.
There are multiple rows that are blank, I'm hoping those can be filtered out afterwards with another macro to delete blank rows. I want to keep one blank row in between the different ranges that get imported. After the range is copied, I need the "Item #" (cell A6) in column A filled in for every row with data pertaining to that Item.

The third range is E100:N107 - this needs to be imported into a worksheet named "LumpSum" starting in cell B2.
There are multiple rows that are blank, I'm hoping those can be filtered out afterwards with another macro to delete blank rows. I want to keep one blank row in between the different ranges that get imported. After the range is copied, I need the "Item #" (cell A6) in column A filled in for every row with data pertaining to that Item.

Here are some photos of the raw Item information now, and an example of what I am hoping it can get formatted into. I only imported two items, but it would just continue on like this until no more items left to import.

Existing Order, Special Material, and Lump Sum information layout:
oldexcel.jpg






What I am hoping the new "OrderRaw", "SpecialMaterials", and "LumpSum" worksheets looks like after importing:
output.jpg

5. This same import process needs to happen for another set of worksheets, but instead of pasting into three separate worksheets, all of the tables would be pasted into one worksheet. The existing worksheets the information needs to be pulled from are named "RFCO#1 Quote"", "RFCO #2 Quote", "RFCO #3 Quote", etc. The same check function can be applied to import only worksheets that have information filled out - so check for value in cell N6. If there is a $ value, import the worksheet. If N6 $ value is 0, do not import the worksheet.

All of the previous table ranges to copy are the exact same as the "Item #" worksheets - A6:N16, E84:N95, E100:N107 - these ranges need to be imported into an existing worksheet named "RFCORaw" starting in cell A2.

Once again the ranges need to be copied as values not formulas. I need the ranges pulled from E84:N95 and E100:N107 to be copied in alignment with the A6:N16 ranges so formatting stays correct.

All of the ranges need to have the "RFCO #" (cell A6) applied in Column A.

For range E84:N95 values, I would like to populate column B with the label from cell B83

For range E100:N107 values, I would like to populate column B with the label from cell B99

Once again I don't want any of the extra blank rows in the Special Materials or Lump Sum tables, so do not import any information if the row is blank. The best way to check for this is if there is no value in column N, then that particular line item does not need to be imported (caution: this does not hold true for importing the "Item #" worksheets, there are line items in column K that have no value in column N, but still need to imported into the row for these worksheets).

I would like one blank row between each range that gets copied.

Here is an example of what I am hoping the data looks like after it is imported into the new worksheet:
rfcoraw2.jpg



I think that just about covers it. I know this is a very big request so I'm not expecting any help. I'm going to continue trying to figure out the best way to approach this myself in the mean time. Any help is greatly and genuinely appreciated.

Kurt
 

metrokurt

New Member
Joined
Dec 17, 2018
Messages
12
Re: Need help with custom VBA to import various ranges of cell information on multiple worksheets and import into new workbook *long*

Glad it worked out. Merry Christmas and happy New Year to you as well. (y)

Hit the next road block! Another crazy request I have no idea how to program. I figured out one way to get my task done in Excel, but I don't like the way it works. It requires pre-populating nearly 20 pages in a worksheet with the entire label template which massively lags the file when zooming out, and also creates a whole bunch of physical paper waste due to extra labels printed out that will not be used.

Basically I have a "label" template already filled out that is based on Avery 5164 label template (6 labels per page). We use these labels for items we submit to the client. Sometimes we submit 4 items, sometimes we submit 40 items, it all depends on the job.

Sometimes we need to print 3 or 4 labels that are the same for each item submitted. Currently the way it was coded (not by me) is that the labels for each individual item are printed 6 at a time. This is a huge waste of labels and we do this for every job we get...adds up to hundreds and hundreds.

What I want to do is use the label template, but only generate one label at a time (for as many as needed based on cell value), to fill in the work sheet as needed for the actual number of labels needed.

Specific example:

Worksheet name is "Submittals"

One page inside the worksheet is formatted so the Avery 5164 labels print perfectly.
The Avery 5164 label template page ranges from cell AG1:BM42

Sometimes we have to submit items

Row 1 & 42 are blank for proper label spacing.
Column AW is blank for proper label spacing.

Label #1 range AG2:AV14
Label #2 range AG15:AV28
Label #3 range AG29:AV41
Label #4 range AX2:BM14
Label #5 range AX15:BM28
Label #6 range AX29:BM41


Some information is universal to all labels so this can be populated for all 6.
Using Label #1 range as offset reference to populate all the other labels:

Label #1 : Cell AK5 (start) needs to pull Toolbox!T7
Label #1 : Cell AK6 needs to pull Toolbox!T8
Label #1 : Cell AK7 needs to pull Toolbox!T9
Label #1 : Cell AK8 needs to pull Toolbox!T10
Label #1 : Cell AK9 needs to pull Toolbox!T5


For Label #2 , it would start in AK19 and end in AK23
For Label #3 , it would start in AK33 and end in AK37
For Label #4 , it would start in BB5 and end in BB9
For Label #5 , it would start in BB19 and end in BB23
For Label #6 , it would start in BB33 and end in BB37

Now the information to determine how many labels to generate and the specific information for that label comes from the same worksheet on another page.

Label #1 : Cell AK10 needs to pull the specific submittal information from the item
Label #1 : Cell AK11 needs to pull the specific description information from the item

Item #1 quantity is pulled from cell D4, submittal information from F4, and description information from I4
Item #2 quantity is pulled from cell D6, submittal information from F6, and description information from I6
...so and so forth:
Item #1 0 quantity is pulled from cell D22, submittal information from F22, and description information from I22
Item #4 0 quantity is pulled from cell D82, submittal information from F82, and description information from I82

It is capped at 40 items.

The print range would need to be dynamically adjusted based on how many Item's we are submitting and how many labels get generated.

I want the sheet to grow horizontally for the additional label pages. I have pre-formatted these pages, but they are completely blank.
For example the next labels entire page range is BN1:CT42, after that CU1:EA42, so on and so forth.

I'm sure I'm forgetting to mention something.

Here is a photo of the layout I am working with to give a visual of the information above:
labelhelp.jpg




I'm going to continue my google searching to try and figure this out, but I'm not sure what to even search for. being trying to search for automatic cell generation, template generation, table populating, dynamic print ranges, etc... I can't really pin point the actions I need to take.

Any tips to get me going in the right direction?
Thanks again for any help.
Kurt
 

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mumps

Well-known Member
Joined
Apr 11, 2012
Messages
10,624
Re: Need help with custom VBA to import various ranges of cell information on multiple worksheets and import into new workbook *long*

To be honest, it sounds, to me at least, like a complicated situation especially without access to your "label" template. For some reason, Microsoft has not equipped Excel with a built-in label creator. It did, however, design Word with one that can reference an Excel file for data. Have you ever explored this option to see if it suits your purpose?
 

metrokurt

New Member
Joined
Dec 17, 2018
Messages
12
Re: Need help with custom VBA to import various ranges of cell information on multiple worksheets and import into new workbook *long*

To be honest, it sounds, to me at least, like a complicated situation especially without access to your "label" template. For some reason, Microsoft has not equipped Excel with a built-in label creator. It did, however, design Word with one that can reference an Excel file for data. Have you ever explored this option to see if it suits your purpose?


I'll see if that can work (Word labeler)

This is the excel worksheet in reference: https://www.dropbox.com/s/kugs9p8hqx4cw7f/Submittals.xlsx?dl=0
 
Last edited:

metrokurt

New Member
Joined
Dec 17, 2018
Messages
12
Re: Need help with custom VBA to import various ranges of cell information on multiple worksheets and import into new workbook *long*

Thanks for the advice! I re-structured the entire worksheet so that I could make it work in the Word label creator. Perfect now.

On to the next step!
 

mumps

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Joined
Apr 11, 2012
Messages
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Re: Need help with custom VBA to import various ranges of cell information on multiple worksheets and import into new workbook *long*

Glad it worked out. :)
 

metrokurt

New Member
Joined
Dec 17, 2018
Messages
12
Re: Need help with custom VBA to import various ranges of cell information on multiple worksheets and import into new workbook *long*

May have spoken too soon :)

I have the labels part to Word figured out...but now it created another task of writing VBA code/macro to automatically get the right table of label information into the Word template.

What I mean is my Word template doesn't work because I have to select a specific mail merge data source each time. The template already has a source to get the fields put in the right spots to begin with.

So I need to create a macro in Excel that selects the correct table to reference when initiating the mail merge.
The fields to pull from are always going to be named the same in the Word template between job to job, but the data source for the label information is always going to be unique.

i.e. c:\job1.xlsm has a "SubmittalLog" worksheet with the mail merge table information. When I generate it outputs to a new worksheet "LabelTable".
likewise, c:\job2.xlsm has the same exact worksheet layout. All the information is in the same spot within the worksheet, just need to be able to swap between the source file while the fields stay the same

The fields that never change:
«Job_Name»
«Job_Address_1»
«Job_Address_2»
«Contractor»
«Reference»

«Submittal»
«Description»

<tbody>
</tbody>
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Colorful Accent 6"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 6"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 1"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 1"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 1"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 1"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 1"/> 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Priority="49" Name="List Table 4 Accent 3"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 3"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 3"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 3"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 4"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 4"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 4"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 4"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 4"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 4"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 4"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 5"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 5"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 5"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 5"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 5"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 5"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 5"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 6"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 6"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 6"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 6"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 6"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 6"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 6"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Mention"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Smart Hyperlink"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Hashtag"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Unresolved Mention"/> </w:LatentStyles> </xml><![endif]--><!--[if gte mso 10]> <style> /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin-top:0in; mso-para-margin-right:0in; mso-para-margin-bottom:8.0pt; mso-para-margin-left:0in; line-height:107%; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri",sans-serif; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} table.MsoTableGrid {mso-style-name:"Table Grid"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-priority:39; mso-style-unhide:no; border:solid windowtext 1.0pt; mso-border-alt:solid windowtext .5pt; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-border-insideh:.5pt solid windowtext; mso-border-insidev:.5pt solid windowtext; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri",sans-serif; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} </style> <![endif]-->
I've done tons of searching online, but haven't come across anyone facing a similar situation so I don't have anything to pick apart.

Do you know what syntax I need to be researching to figure this next part out?
 

metrokurt

New Member
Joined
Dec 17, 2018
Messages
12
my co-worker suggested having another "buffer" excel file that is on the network that the mail merge starts from.
that way the fields are always connected to that file.

then my excel macro would end up copying/overwriting the information within the buffer file with my specific label info.
this fix works, just not sure if it's the best approach what do you think.
 

metrokurt

New Member
Joined
Dec 17, 2018
Messages
12
Figured out that the inserted merged field names are global, not specific excel file independent. So I can leave my template as is, break the data source connection, create the new connection and all the labels still generate correctly.

So now I just need to write a code that initiates the mail merge from within excel and changes the data source for the word template!
 

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